Director Of Procurement

Description

Under the general direction of the Associate Vice President for Finance & Administration & Controller, the Director of Procurement is responsible for establishing, managing and approving all aspects of purchasing and accounts payable for the College, including vendor management, request for proposal and bid process, purchase order process, Purchasing Card program, check requests, travel and expense management and non-employee insurance.

Responsibilities

Serve as key resource to the College community in regards to purchasing-related issues, vendor selection and competitive bidding process.

Develop and implement College best practices for competitive bidding.

Work strategically with deparments to assess purchaser's needs, manage RFP's, analyze bids, and provide recommendations aligned with the College's mission and priorities.

Manage College non-employee insurance, including liability, property and Student Health insurance.

Maintain broker relationship, reviews contracts for insurance requirements, completes renewal applications, serves as primary contact for non-employee insurance claims.

Serve as first point of contact for risk management questions and concerns.

Develop, implement, provide training, and monitor adherence to procurement policies and procedures to ensure compliance with federal, state and local regulations, and College best practices.

Participate in College's contract review and approval process. Review complex legal documents and contracts related to purchasing for accuracy, completeness, and compliance with federal, state and local regulations, and College's policies and procedures. Manage College leases.

Manage vendor relations, including negotiation of terms, and managing campus-wide contracts for office supplies and other college-wide purchases. Participate in higher education purchasing groups to maximize savings through join purchasing contracts. Evaluate existing and potential vendor relationships for potential savings.

Oversee the College's eProcurement, Purchasing Card, and Travel and Expense systems, including training users and approvers.

Oversee the procurement office and staff. Ensure timely processing of purchase orders, check requests and travel and expense reports.

Oversee check run process. Oversee and files IRS Form 1099 and related state reporting. Identify operational efficiencies and current available technology in order to streamline

Qualifications

Bachelor's degree required in accounting, finance, management or similar field with 5-8 years of directly related experience.

Supervising experience required.

Knowledge, Skills & Abilities

Understanding of IRS, state and local tax rules and regulations in regards to Procurement and Accounts Payable.

A high level of proficiency with Microsoft Excel and experience with other Microsoft Office applications.

Experience creating reports and analyzing data.

Must be a well-organized, high energy individual with excellent customer service skills.

Must be able to set priorities, make decisions and work both independently and as part of a team.

Strong verbal and written communication skills; ability to develop, train and implement College policy and procedure; ability to communicate verbally and through written word to all levels of constituents.

Proven ablity to collorabate with both internal and external community.

Demonstrable good judgment, ability to work under pressure, and maintain high level of confidentiality.

Must have knowledge of negotiating price reductions, volume rebates, contract and contract terms.

The position requires excellent attention to detail in order to maintain the highest quality standards.

Springfield College is committed to enhancing diversity and equity in education and employment. To that end, the College welcomes candidates from all backgrounds and lived experiences, who will contribute to a culture of inclusion and respect. For more information about Springfield College's position on diversity and inclusion, please visit our Office of Inclusion and Community Engagement.