Director Of Procurement And Contract Compliance

The Position

Starting Salary For This Position Is Within $124,255.75 - $142.894.12

Dependent On Qualifications

Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don't Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let's Partner Together and Come Grow with the City of Hollywood. Apply Now!

For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website athttps://www.governmentjobs.com/careers/hollywoodfl.

JOB SUMMARY

This is an executive level position which reports to the Assistant City Manager for Finance and Administration and directs the administration and coordination of centralized procurement activities and services. This position is responsible for the development of goals and administration of procurement policies and procedures, leads the management and monitoring of City contracts for compliance, and prepares the office's annual budget.

The incumbent exercises a considerable degree of independent judgment. Employee is expected to make independent decisions in conformance with applicable laws, rules, and regulations governing the public purchase of commodities and services as well as standard public procurement policies and procedures.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Administers the City's procurement ordinance and ensures departmental compliance; supervises personnel and their activities in central purchasing.

• Reviews all non-capitalized City contracts for compliance and adherence to proper procedures including but not limited to: confirmation of proper authority, adherence to appropriate procurement procedures, identification of time frames, satisfaction of insurance requirements, verification of available funding, review of scope of services, and notification of upcoming expiration.

• Develops, implements and monitors complex procurement guidelines, policies and procedures.Recommends corrective actions where applicable.

• Oversees the preparation and administration of contracts resulting from bids and requests for proposals.

• Directs the garnering of quotations and location of sources of supplies; controls the placement of purchase orders.

• Advises City departments/offices on procurement procedures to ensure proper compliance with City's procurement policies and procedures.

• Assists user departments in the informal competitive negotiated process for acquisition of professional/personal services.

• Verifies and determines priority of requisitions received; provides technical advice on equipment, supplies, services and procurement procedures.

• Confers with vendors; analyzes quotations and bids for relative prices and consistency specifications; verifies commodity and service quality and quantity.

• Reviews specifications from departments and offices to procure goods and services of a complex and/or technical nature.

• Determines the disposition of property: auction, transfer or destroy.

• Monitors the evaluation and/or negotiation process, for acquisition of professional/ personal services to ensure that proposals have been evaluated and/or negotiated, in accordance with solicitation document and city procurement policies and procedures.

• Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.

• Establishes and maintains effective and professional relationships with work colleagues, supervisors and managers.

• Performs related work as required

The Requirements

EDUCATION/EXPERIENCE:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

• Bachelor's Degree with major coursework in business or public administration or a related field.

• At least 10 years of experience in public sector procurement, contract compliance and/or administration.

Preferred:

• Master's Degree with major coursework in business or public administration or a related field.

• Designation as a Certified Public Purchasing Officer (CPPO) or Purchasing Manager (CPM) is preferred.

• Designation as a Certified Professional Contracts Manager (CPCM) is preferred.

Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid Driver's License: With proof of automobile insurance

• Background Check: Must have an acceptable background record

• Driving Abstract: Must have an acceptable driving record

KNOWLEDGE, SKILLS, AND ABILITIES:

• Extensive knowledge of principles, practices, and techniques of large scale government procurement.

• Extensive knowledge of laws, ordinances, departmental policies and other requirements governing professional public procurement.

• Extensive knowledge of approved procurement methods, including recording, buying, inspection, and shipping methods.

• Extensive knowledge of the techniques and requirements of specifications preparation.

• Considerable knowledge of the various grades and qualities available to the types of commodities and equipment purchased.

• Thorough knowledge of the sources of supply and of market and price trends.

• Considerable knowledge of the needs of the agencies served.

• Considerable knowledge of accounting practices and procedures, especially as they relate to governmental procurement.

• Some knowledge of insurance as it pertains to property liability and surety bonds.

• Considerable knowledge of Microsoft Word and Excel and the use of office equipment.

• Knowledge of supervisory principles and practices.

• Skills in expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.

• Skills in application of systems analysis techniques and procedures, including consulting with users, to determine hardware, software, or system functional specifications.

• Ability to communicate effectively both orally and in writing.

• Ability to analyze City procurement demands and make effective recommendations concerning improved procurement practices.

• Ability to deal effectively with administrative officials and vendors.

• Ability to obtain and interpret market prices and trends and apply these to procurement matters.

• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public.

PHYSICAL DEMANDS

The work is generally performed in a sedentary position. While performing the duties of this job, the employee may occasionally be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require repetitive motion: substantial movements (motions) of the wrist, hands, and/or fingers. . Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs.

The Examination

Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date.

Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations.

You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.

Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts.

Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.

Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.

Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.For additional information, please refer to the

Florida Department of Veterans' Affairs.

Additional Information

All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.

EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:

• The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;

• The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;

• The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.

As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.

REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.

All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).

The City of Hollywood is an Equal Opportunity / Equal Access Employer.