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The College of Engineering has an outstanding opportunity for an Director of Policy & Administration. Reporting to the Associate Dean of Academic Affairs, this position provides leadership on administrative and analytical functions relating to academic policy development and implementation, and curriculum management for the College of Engineering.
This position plays a central role in the development and implementation of academic policies that impacts 5,300+ engineering students enrolled at the University, including 800 first-year students admitted through the new Direct to College admissions model and their placement into departments.
DUTIES & RESPONSIBILITIES
Academic Affairs Lead Responsibilities
Collaborate with the chair of the Council on Educational Policy (CEP) by serving as the expert resource on policies and procedures relating to course and academic program curriculum proposals. Lead efforts to continually refine processes for creating and revising courses and programs.
Advise CoE faculty and staff on existing and evolving academic and curriculum policies and procedures and ensure compliance.
Collaborate with the Associate Dean of Academic Affairs to provide direction for the activities of the Accreditation & Continuous Improvement (ACI) Committee. Serve as an expert resource on ABET criteria, policies, and processes.
Collaborate with Director of Advising & Student Engagement, the Office of Admissions, and departmental advisers to administer the CoE undergraduate online departmental application (UApp). Responsibilities include organizing the project timeline, tasks, roles, and responsibilities of team members; managing use expectations and assessing department needs; and coordinating staff training when necessary.
Collaborate with the Associate Dean of Academic Affairs to maintain a strong presence in WCERTE and ensure that transfer pipeline issues are addressed.
Provide leadership and coordination for Direct to College placement process. Collaborate closely with the Director of Advising and Student Engagement on this process.
Provide coordination for transfer student admission into engineering departments.
As directed by the Associate Dean, serve as the Associated Dean's designate for responsibilities dealing with development and implementation of academic policies and procedures. Examples include representing the College on campus-wide and CoE committees and working groups, serving as the College-level grading designate, overseeing implementation of the University satisfactory progress processes, and considering and acting on petitions to waive College-level graduation requirements.
Manage the core Academic Affairs budget. Work collaboratively with the Associate Dean and Assistant Director to coordinate management of program specific budgets and scholarship budgets administered by Academic Affairs.
Work with Advancement staff, fiscal staff, and other College staff, such as those in Diversity and Access, to develop and refine policies and procedures for awarding college-level scholarships.
Serve as direct supervisor to the Assistant Director. Organizes and leads weekly/biweekly one on one meetings with supervisee.
Support the Assistant Director with academic misconduct process in the College of Engineering by serving as a conduct officer.
Participate as needed on College and University ad hoc committees dealing with academic policies.
Perform duties as assigned by the Associate Dean of Academic Affairs to support broader goals of Academic Affairs and the CoE.
Student Data Analysis and Reporting
Advise and support CoE leadership and committees in identifying student data necessary for making policy decisions and for reporting on CoE performance to relevant constituents. Either directly generate the data and develop appropriate reports or work with CoE and University data specialists to generate required data.
Interpret engineering student data in areas such as admissions, enrollment, student retention, student degrees etc. in response to requests from the Dean, Associate Deans, Academic Affairs staff, other units within the CoE, and other University offices. Provide recommendations based on the results of the analysis.
Develop processes and procedures for strategic completion of surveys from outside organization such as ASEE, US News and World Report, and Peterson. Generate student data required for the surveys and coordinate with other units as necessary to gather data on faculty, staff, research expenditures, etc.
Assist Student Academic Affairs staff with identifying and generating student data required to monitor program impacts.
Provide leadership on processes for effectively managing academic data and reports distributed to the College from the UW Academic Data Management and UW Registrar's Office.
Bachelors degree in an engineering discipline, and/or experience working in an engineering higher education setting.
At least 5 years of increasing responsibility in higher education student services administration, curriculum administrations, and/or academic advising.
Experience with engineering curriculum development and evaluation.
Project management and problem-solving skills, ability to set priorities and manage multiple projects and competing deadlines.
Excellent organizational skills.
Ability to write clear and concise reports.
Excellent interpersonal skills, oral, and written communication skills.
Strong skills in data management and analysis.
Demonstrated commitment to diversity and equity and ability to form productive working relationships with students, faculty, and staff from diverse backgrounds.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Knowledge of university-level student records and data systems.
Experience with UW Student Database and other UW-specific programs.
Advanced skills in Access database.
Master's degree in an engineering field.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others.
Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
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