Director Of Planning And Facil

Basic Qualifications

• Required Basic Qualifications:

• Bachelor's degree in a related field required.

• A minimum of 10 years of related professional experience in planning and facilities.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Position Description

Key Responsibilities:

• Collaborates with staff and manages an operating budget of ~$6M and annual capital budget of $2- $10M.

• Plans, prioritizes, and gains approval for the school's multiyear capital planning.

• Responsible for the creation of short and long-term facilities plans.

• Partners with HMS PDC leadership, initiates planning, and construction projects and acts as the primary contact, stakeholder, and a HSDM decision authorizer or channel.

• Provides oversight of the real estate/leasing portfolio in close coordination with the University related offices.

• Determines property conditions and makes recommendations on property improvement

• Ensures compliance with physical space and operational regulatory requirements (e.g., OSHA, EPA, ADA) in conjunction with EH&S and HSDM Dean of Administration & Chief Operations Officer.

• Participates as the representative on community/university-wide planning groups, and neighborhood activities related to the planning, inter-institutional coordination, and improvement of the Longwood Medical Area (LMA).

• Works closely with senior leadership/department chairs to align strategic priorities and projects for HSDM through robust engagement and planning for the realization of short/long-term goals.

• Works closely with colleagues to ensure the integration of programmatic, facilities, risk management, and financial planning; develop/deliver physical planning presentations for leadership, administrative, and faculty audiences; and perform a consultative function for program planning and evaluation for academic and administrative departments including supporting space planning needs.

Additional Responsibilities:

• Collaborates with HMS CP&F directors and managers to ensure a high level of customer service, communication, and transparency with the HSDM.

• Works with colleagues in HMS responsible for the various service areas, the Director oversees services including contracted trades, vendors, other university departments providing mechanical, electrical, and plumbing (MEP) / Life Safety Fire Alarm, Fire Protection, Locks/Keys, Physical Access Control System, Energy Management System, Security, Commuter Services / Parking, Landscaping, Trash/Recycle, Carpentry, Paint, and other services to HSDM. Manages various service contracts related to the MOU between HMS and HSDM.

• Works in close collaboration with the HMS Director of Emergency Management, the Director oversees emergency management and response for HSDM in close collaboration with LMA schools and Central Administration. Ensures emergency management protocols are maintained, team members are trained including regular desktop exercises and coordinates planning.

• Contributes to the mission and vision of HMS and HSDM and models the School's core values in all facets of the work.

• Performs other related duties as assigned or requested.

Job Summary

Reporting to the Chief Campus Planning & Facilities Officer at Harvard Medical School (HMS), with a dotted reporting line to the Dean of Administration & Chief Operations Officer at HSDM, the Director of Planning & Facilities for the Harvard School of Dental Medicine (HSDM) is responsible for HSDM facilities, operations management and planning of ~110K gsf in primarily 2 buildings on the Longwood Campus as well as clinical space leased in Cambridge. The Director works collaboratively with the HMS Campus Planning & Facilities team and the HSDM leadership to provide strategic direction, and recommendations to HSDM leadership on all strategic space/ capital project planning, real estate, design, engineering, construction, facilities maintenance, energy management, emergency planning and various Campus Services for the Longwood campus. In addition, the Director will coordinate with the various service areas within HMS Campus Planning & Facilities to oversee/ensure a high level of service to HSDM. The Director will continue to develop and foster long-term relationships with multiple major partners across the University including, Harvard School of Dental Medicine, Harvard University Campus Services, Harvard University Planning and Design Office, and the Harvard School of Public Health.