Director Of Peims And Pupil Accounting (School Year 2024-2025)

Position Type:

Administration/Director

Date Posted:

6/27/2024

Location:

Administration Department

Date Available:

06/27/2024

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REPORTS TO: Executive Director - High School APPLICATION DEADLINE: Open Until Filled LENGTH OF WORK YEAR: 226 Days DATE REVISED: JUN 07, 2021 WAGE/HOUR STATUS: Exempt SALARY RANGE: $85,489

Minimum $119,272

Maximum PAY GRADE: NTP

PRIMARY PURPOSE:

Direct, coordinate and oversee the collection, integration, and reporting of the district's Public Education Information Management system (PEIMS) and pupil accounting data. Ensure the integrity and accuracy of all district, campus, and student data reported to Texas and federal education agencies

through PEIMS and other ancillary reporting collections. Provide district leadership with comprehensive, accurate and timely data for decision making in the areas of funding, school staffing and master scheduling.

QUALIFICATIONS :

Education/Certification:

Bachelor's degree

Special Knowledge/Skills:

Extensive knowledge of PEIMS and Texas Education Data Standards (TEDS).

Extensive knowledge of the Student Attendance Accounting Handbook (SAAH).

Strong understanding of student information system (SIS).

Strong knowledge of elementary and secondary campus operations.

Strong understanding of systems and their impact on the quality of data used in decision making.

Knowledge of data management, analysis, and reporting strategies.

Strong organizational, communication, and interpersonal skills.

Ability to organize and coordinate district wide program.

Utilize effective interpersonal skills.

Ability to interpret and communicate policies and procedures relating to PEIMS data collections.

Experience:

Five (5) years experience in data management field

Experience with student, attendance, and personnel data, required

Experience with TSDS PEIMS data Collections and Submissions

MAJOR RESPONSIBILITIES AND DUTIES:

• Coordinate district-wide collection of student, staff, budget, and finance data, for the PEIMS Fall, Mid-Year, Summer and extended year submissions; verify data submitted to TEA; oversee district and campus corrections; ensure data corrections are submitted to TEA in a timely manner.

• Oversee the Texas Student Data System (TSDS) Core Collections Fall and Winter Class Roster submissions.

• Coordinate the submission of Texas Education Agency required attendance reports and other reports calling for student data in a timely manner.

• Design, direct and conduct audits for adherence to state and/or local regulations, procedures and documentation requirements as prescribed in the Student Attendance Accounting Handbook (SAAH), PEIMS/TEDS Data Standards, local board policies and district procedural manuals.

• Assist with the district response to areas of concern in the Data Validation components of TEA's Performance Based Monitoring (PBM) system involving student discipline and leaver data; reconcile Data Validation Monitoring (DVM) staging for discipline and leaver codes; conduct student-level

reviews and develop Corrective Action Plans (CAP) for submission to TEA.

• Coordinate and oversee the Civil Rights Data Collections (CRDC) submission to the federal government.

• Design and conduct on site and/or desk audits of leaver, dropout, graduates and discipline data in accordance with PEIMS/TEDS Data Standards.

• Direct the overall activities associated with monitoring the quality of student records in relation to attendance and demographic data; develop procedural guidelines for the accurate collection of student enrollment, attendance, leaver, and discipline data.

Coordination and Training

• Foster a connection between PEIMS coding and accountability and funding.

• Provide guidance and trainings for campus and district administrators on discipline, special programs, demographics, leavers, dropouts, college, career, and military readiness (CCMR) reporting, etc. through PEIMS and the effect of coding on accountability reporting.

• Stay abreast of new PEIMS data elements and identify proper delegation for program implementation with district administration.

• Coordinate/conduct in-service training on PEIMS student data organization and entry for campus clerks and contact persons.

• Coordinate with the business office, human resources, student services and campus personnel to verify the accuracy of data according to PEIMS Data Standards.

• Assist with ensuring all settings and codes are correct and accurate in PEIMS reportable functions such as calendars, master scheduling (course completion, credit by exam, dual credit/AP coding, transfer courses, etc.) in the student information system.

• Coordinate the Elementary Master Scheduling process.

• Assist special program staff with organization and preparation of student data on program participation for entry in student file as required for attendance and PEIMS.

• Assist campus contract persons and data entry clerks with organization and preparation of student data for entry in student file for attendance and PEIMS.

• Review and analyze student data collection process to ensure efficiency in operation.

• Monitor student data collected to validate accuracy of information entered in student file for attendance and PEIMS.

• Work cooperatively with the principals and their staffs to maintain accurate PEIMS student and personnel data.

Oversee the Pupil Accounting Department

• Oversee the admissions, enrollment, and attendance process.

• Implement and maintain a district-wide attendance program.

• Oversee the intra-district and inter-district transfer student process.

• Oversee the preparation and dissemination of daily, weekly, and/or monthly enrollment reports.

• Assist the district and campus administrators with making enrollment projections for next year budget estimates and staffing needs.

• Assist the finance director with ADA/FTE projections for the next school year based on six weeks ADA and contact hours reports.

• Respond to Public Information Act requests related to student enrollment, attendance and PEIMS reportable data.

Oversee the Student Records Department

• Implement a comprehensive system for organizing and storing student permanent records to fulfill request for transcripts and attendance records for former students.

• Process Verifications of Attendance and/or Graduation for prospective employers.

• Process subpoenas received for student records. Collaborate with school district legal counsel to respond to subpoenas in a timely manner.

TEA TEAL Application Administration

• Design as the AskTED Administrator for ECISD responsible for maintaining accurate data in the Texas Education Directory.

• Designated as the Texas Records Exchange (TREx) Administrator - oversee the training of campus registrars and elementary PEIMS clerks responsible for exchanging student records via the TEA Login (TEAL) secure portal.

• Designated as the TSDS Unique ID Administrator - ensure that every student and staff member has a TSDS Unique ID number assigned for PEIMS reporting. Oversee the training of attendance secretaries/clerks on the use of the TSDs Enrollment Tracking System for Leaver Tracking purposes.

• Designated as a TEA Waiver District Editor responsible for submitting attendance waivers.

Personnel Management and Ethics

• Assess and respond to needs related to PEIMS implementation.

• Develop professional skills appropriate to job assignment.

• Demonstrate behavior that is professional, ethical, and responsible. Maintain confidentiality of privileged and sensitive information.

• Provide guidance and assistance to campuses in regard to student management applications as it relates to PEIMS.

• Performs all duties in a safe manner to avoid injury to oneself and/or to others.

• Performs other related duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• Supervise the PEIMS Supervisor, Pupil Accounting Secretaries, and Student Records Specialist.

• Assist in the supervision of the PEIMS Specialists, campus PEIMS Clerks, and campus attendance secretaries/clerks.

EQUIPMENT USED:

• Computer, copier, adding machine, fax machine, multimedia equipment

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

• Ability to communicate effectively (verbal and written); maintain emotional control under stress; coordinate varied projects/programs; meet deadlines

• Prolonged and irregular hours; frequent district-wide travel and occasional state travel

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement

Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies:Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director ofStudent & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.

Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.