University Emergency Medical Services, Inc. Buffalo , NY 14202
The work involves managing and coordinating the daily operations of the materials management function at the Erie County Medical Center Corporation. The incumbent oversees routine, contract and shared services purchases, vendor relations and related procurement activities for compliance with applicable regulations and standards.
Work is performed under the general supervision of the Vice President of Materials Management. Supervision is exercised over lower-level staff. Does related work as required.
TYPICAL WORK ACTIVITIES:
Oversees the daily operations of the materials management function including, but not limited to: purchasing, bulk storeroom, processed stores (SPD) and Group Purchasing Organization (GPO) contracts;
Reviews routine purchasing practices as performed by purchasing staff of such for compliance with appropriate procurement and contract policies, procedures, laws, regulations, safety considerations, environmental factors, timeframe, etc.
Monitors GPO contract process through developing, maintaining and coordinating a system for regularly scheduling GPO contract reviews;
Utilizes GPO agreements to maximize price savings, rebates, group redistribution and commitments;
Collaborates with appropriate staff on the selection and procurement of supplies, equipment, etc.;
Facilitates interactions between Kaleida Health and ECMCC on purchases and procurement matters in accordance with shared services legislation;
Monitors the use of procurement-related information technology as utilized by employees and vendors in the purchasing and distribution process;
Works with Health Information Technology to coordinate procurement-related information technology installation and updates;
Develops most-suitable purchasing arrangements for commodities such as blanket contracts, standing orders and vendor stocking arrangements;
Coordinates the standardization of supplies and equipment within the organization;
Coordinates the receipt and resolution of equipment and supply quality and service issues;
Oversees the selection of suppliers with consideration given to quality of service and cost;
Coordinate the reconciliation process for invoices with Accounts Payable for purchase order discrepancies related to price and quantities;
Oversees the preparation of reports and makes presentations on report information;
Provides orientation, trains, supervises, evaluates and performs disciplines on lower-level staff;
Assists in the preparation of the annual departmental operating and capital budgets; monitors budget performance for assigned areas;
Works in conjunction with Minority and Women-Owned Business Enterprise (MWBE) staff for compliance with MWBE regulations and requirements;
Participates in and may organize meetings, trainings, seminars, conferences, in-services, etc.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of the principles, practices, products and terminology associated with a materials management operation in a healthcare facility; thorough knowledge of applicable laws, rules, regulations and accreditation standards as they relate to public sector and healthcare materials management and ECMCC/Kaleida Health shared services; thorough knowledge of GPO purchasing principles, practices and product categories; thorough knowledge of materials management information technology applications and their operation as utilized at ECMCC; thorough knowledge of the vendor invoicing and payment processes as utilized at ECMCC; good knowledge of value-based purchasing programs; strong analytical skills; ability to supervise, train, evaluate the performance of and discipline lower-level employees; ability to receive and develop solutions to materials management problems and issues; ability to identify problems and recommend strategies for resolution; ability to research and comprehend industry trends affecting materials management; ability to manage multiple priorities; ability to maintain confidentiality; ability to communicate effectively, both orally and in writing; ability to establish and maintain effectively working relationships with a diverse constituency; sound professional judgment; capable of performing the essential functions of the position with or without reasonable accommodation.
A.) Graduation from a regionally accredited or New York State registered college or university with a Master's Degree and three (3) years of materials management experience in a healthcare facility which included purchasing supplies, equipment, services and inventory management, of which two (2) years included administrative or supervisory experience; or
B.) Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree and five (5) years of materials management experience in a healthcare facility which included purchasing supplies, equipment, services and inventory management, of which two (2) years included administrative or supervisory experience; or:
C.) An equivalent combination of training and experience as set by the limits of (A) and (B).
NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.