Director Of Human Resources (Anticipated) Central Office (24-25 SY)

JOB TITLE: Director of Human Resources

WAGE/HOUR STATUS: Exempt

REPORTS TO: Senior Executive Director of HR & Employee Services

PAY GRADE: Admin/Prof 8 [230 Days]

DEPARTMENT: Human Resources & Employee Services

DATE REVISED: June 2024

This position is eligible for a Non-Chapter 21 Contract

PRIMARY PURPOSE: Provide leadership for personnel activities to ensure the selection, retention, and development of high-quality staff. Implement legally sound and effective personnel programs, policies, procedures, and practices that align with and support Irving ISD goals and strategic planning. Responsible for district-wide staffing needs and development of comprehensive strategies to recruit, support and retain staff. Responsible for the leadership, innovation, governance, and management necessary to identify, evaluate, mitigate, and monitor the district's operational and strategic risk with employee-related matters such as mediations, grievances, and investigations. Develop tools, practices, and policies to analyze and manage risks while minimizing the district's exposure to loss, damage, or liability.

QUALIFICATIONS:

Minimum Education/Certification:

• Master's degree from an accredited university in business, education, leadership, or human resource management, required

• TX principal/mid-management certificate, preferred

• Bilingual proficiency English/Spanish, preferred

Special Knowledge/Skills:

• Knowledge of applicable federal and state employment laws and regulations

• Knowledge of HR practices and principles & HR documents system

• Knowledge of school administrative practices and procedures

• Knowledge and skill in functions/processes of a HRIS

• Knowledge of computer-assisted compensation and benefits analysis techniques

• Knowledge of certification rules and procedures

• Knowledge of personnel records systems

• Skill and knowledge in the collection, analysis, and determination of the relative market value and institutional application of quantitative salary and benefit survey data

• Knowledge of Texas workers' compensation codes

• Ability to interpret and disseminate insurance and benefits information to individuals and groups

• Knowledge of administration of property and casualty programs

• Knowledge of voluntary retirement plans

• Knowledge of Leave of Absence principles, including ADA accommodation

• Knowledge of Texas Unemployment rules

• Ability to conduct on-site safety inspections of all district facilities

• Ability to effectively utilize and manage district human resources software systems, spreadsheets, and database programs

• Customer service skills with the ability to work collaboratively with organizational teams

• Strong analytical and problem-solving skills, with attention to detail

• Skill and knowledge in the collection, analysis, and determination of the relative market value and institutional application of quantitative salary and benefit survey data

• Effective communication skills to communicate with all levels of employees both verbally and in writing, including top management, sufficient to provide information, interpret policy, and to justify and persuade others

• Skill in writing concise, logical, analytical reports and notes to justify compensation and benefits recommendations and decisions

• Skill in computing rates, ratios, and percentages in gathering and applying salary and benefits data.

• Ability to develop and implement action plans to address unique and unusual issues within compensation and benefits disciplines.

• Ability to work in a diverse team environment with students, faculty, and staff.

• Strong organizational skills

• Ability to work independently

• Exceptional oral and written communication skills

• Ability to handle confidential information with discretion

• To perform this job successfully, an individual must perform each essential duty satisfactorily.

Minimum Experience:

• At least one (1) year of successful experience as a school administrator (Preferred), OR

• Human resources staffing and recruitment experience in a public school system or government agency (Preferred), OR

• Three years experience in human resources, staffing, benefits, compensation, and/or risk management in a public school system or government agency (Preferred)

• Demonstrated commitment to providing exceptional service to both internal and external customers.

• Five years experience in direct supervision of employees, three years of which should be directly related to benefits administration, risk management, employee relations, classification/compensation administration and/or position control (Preferred)

MAJOR RESPONSIBILITIES AND DUTIES:

Organizational Development and Improvement:

• Assist in identifying, supporting, and executing strategies to support the attainment of annual improvements for the department, division, and district.

• Provide clear, consistent, and positive communication, guidance, and support to internal stakeholders and external partners, vendors, and stakeholders.

• Assist the Senior Executive Director of HR & Employee Services with programs promoting employee retention and development as needed.

• Communicate effectively with staff, district employees, community, and the school board in verbal, written, and other formats.

• Focus efforts of the department toward the accomplishment of the district mission, vision, core values, district goals and strategic priorities.

• Coordinate the preparation and approval of resource plans and budgets in support of district HRIS & Strategic Staffing objectives related to compensation.

• Designs a vision for broader employee relations services and strategies, makes recommendations, and prepares proposals for new and improved programs based on district needs.

• Coordinates the development and implementation of programs, special projects, research studies and other department initiatives to identify best practices and process improvements in order to promote functional efficiency and productivity.

• Keep abreast of employment laws and HR best practices and make recommendations for improvement.

• Prepare and recommend personnel policies and procedures that ensure compliance with policies, laws, and regulations governing district employees.

• Collects and interprets area, regional, and state benefit information for all employee levels using a variety of methods [including, but not limited to, personal contact, surveys and publications, studies] to determine the competitive position of the district.

• Participate or be informed about salary and benefits surveys and other benchmark studies, provide analysis on salary and benefits trends, and recommend solutions.

• Perform all other tasks and duties as assigned.

Risk Management:

• Advise upper management on issues related to loss exposure and accompanying risk to assets and employees. Recommend strategies to reduce risk and loss exposure and related costs.

• Direct, analyze, and negotiate workers' compensation, unemployment, property and casualty, liability, automobile, and student insurance policies; make sound recommendations for selecting insurance brokers and carriers.

• Identify, develop, coordinate, and conduct training programs related to safety, driving, incident investigation, and risk management for district employees.

• Support in management of unemployment claims; serve as district representative for Texas Workforce Commission and Texas Workers' Compensation Commission hearings. Manage claims or work in defense and settlement of claims against the district.

• Coordinate with insurance carriers regarding property/auto losses and liability claims filed by the district.

• Coordinate with agents, insurers, service providers, and district personnel on the design, implementation, and monitoring of safety, loss prevention, and claims administration programs for the district.

• Coordinate the administration of the Americans with Disabilities Act provisions to include investigations as to accommodations and other remedies.

• Coordinate all aspects of ADA matters for compliance with federal and state laws; keep all tracking documents as required by the Department of Justice for ADA compliance.

• Conduct investigations into inquiries regarding ADA compliance status at District-owned sites.

• Coordinate all fitness-for-duty exams and reasonable suspicion/under-the-influence medical testing for the district.

Strategic Staffing:

• Help staff develop skills that increase their expertise and engagement while supporting organizational objectives.

• Liaise with Finance and the Business Office to ensure budgeting initiatives are accurate and distributed timely.

• Consistent monitoring and auditing of staff exits, vacancies, and employee investigations to assist District Leadership with forecasting future demand and district staffing based on projected student enrollment.

• Direct the preparation and maintenance of such reports as necessary to carry out the functions of the department; prepare periodic reports for management, as necessary or requested, to track strategic goal accomplishment

Employment/Staffing:

• Analyze trends in personnel needs across campuses and departments.

• Develop, support, and facilitate effective processes for the screening and selection of leaders, teachers, and paraprofessionals.

• Work with principals and other administrators to forecast staffing needs and develop staffing plans.

• Ensure that all PK-12 teachers and instructional aides are highly qualified upon hire.

• Assist in monitoring the issuance and renewal of state certificates, licenses, and permits through a variety of teaching pipelines.

• Provide equal employment opportunities and work cooperatively with others to ensure compliance with federal and state laws and regulations.

Talent Acquisition/Recruitment

• Support the development and implementation of a well-coordinated and effective approach to recruit teachers, leaders, and other employees for Irving ISD.

• Analyze market research to inform Irving ISD recruitment strategies and to enable Irving ISD to appropriately tailor recruitment campaigns to various sectors and track trends over time.

• Research various advertising mediums and place advertisements accordingly.

• Attend career fairs targeting high-profile candidates and build name recognition among talented candidates.

• Conduct extensive outreach and networking via phone, correspondence, and in-person meetings with undergraduate and graduate schools, service organizations, and affinity groups to build Irving ISD and its schools' visibility, and to attract candidates.

• Identify and cultivate relationships with strategic partners for recruitment (i.e., Universities, Colleges, TFA, Teaching Fellows, Colleges/Universities, reputable Certification Programs).

• Devise and implement additional recruitment strategies to access new or alternative teaching candidate pools.

• Manage and analyze the recruitment database on a regular basis.

• Develop evaluation tools and criteria with the leadership team for each step of the recruitment process.

• Support the recruitment strategies within the Guest Educator program to attract potential Guest Educators as a viable alternate talent pipeline for future teaching staff at campuses.

• Oversees the district's Guest Educator program ensuring the best practices are in place to grow the number of Guest Educators and improve the overall program

Employee Relations:

• Promote collegiality, teamwork, and collaborative decision-making among staff

• Conduct formal investigations of allegations involving district employees and write reports summarizing conclusions drawn based on investigation materials

• Communicate and correspond with district personnel, law enforcement, and other agencies

• Assist supervisors in responding timely to level one grievances and participate in level one Hearing

• Provide guidance and counseling to supervisors on resolving personnel problems, interpreting policies and procedures, and taking disciplinary actions

• Assist in providing human resource management training for district supervisors

• Manage the department's employee relations database for grievances, misconduct allegations, state & federal complaints, and other employment-related issues that require centralized tracking and timeline facilitation

• Implement procedures to ensure that employees are informed of personnel policies, procedures, and programs that affect them

• Assist principals with employee counseling and improvement plans where needed

• Coordinate communication and mediation processes for employee complaints, grievances, and concerns

• Assist principals in conducting due-process procedures

• Monitor employee retention and turnover through analysis of data and exit interviews

Community Relations:

• Articulate the district's mission and goals to the community and solicit their support

• Participate and promote with colleagues, community and district activities that foster rapport and mutual respect between the district and community

• Assist in responding to public information requests relating to personnel records

• Assist the department in activities related to promoting the district's efforts to recruit, retain, and develop human resources talent for the district

Administration/Records:

• Coordinate technology-related human resource functions, including website management, electronic records, and criminal records checks through DPS

• Maintain an accurate accounting of budgeted positions and vacancies

• Ensure that employee handbooks are updated and distributed annually

• Supervise processes to ensure accurate management of personnel records

• Assist in monitoring the development and revision of job descriptions for paraprofessional and classified personnel

• Supervise the process to conduct appropriate reviewing of criminal background checks through Texas DPS and any other applicable medium

Other duties as assigned by the Senior Executive Director of Employee Services

SUPERVISORY RESPONSIBILITIES:

• HR Investigator

• Administrative Assistant of Human Resources

• Collaborate with the Senior Executive Director of HR & Employee Services to oversee the HR Coordinators of HRIS Operations & Strategic Staffing [2]

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors: Must maintain emotional control and exercise reasoning and problem-solving skills while under stress. Must demonstrate ability to communicate effectively [verbal and written]. Repetitive hand motions. Prolonged use of computer. Occasional prolonged and irregular hours during high-demand calendar events.

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to a supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act [ADA], and the foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.