Director Of Fiscal Services

Summary:

Plans, organizes, directs, and coordinates financial operations and reporting, including performance reporting, financial database management, accounting controls, and audit support. Directs accounting operations that include income and expense transactions and communications between the District and other agencies.

Essential Duties & Responsibilities:

• Establishes annual financial reporting cycles, objectives, and priorities. Directs, trains, and supervises the performance of subordinate work sections, ensuring adequate levels of service to other departments and the Board of Trustees.

• Attends meetings of the Board of Trustees and other meetings as directed.

• Directs and supervises the work of all staff with responsibilities including accounting, payroll, budgeting, requisitioning, accounts payable, accounts receivable, and fixed assets.

• Assures protection of assets by developing, coordinating, and administering internal policies, controls, and procedures for accounting operations that include, but are not limited to, revenues and reimbursements, expense budgets, accounts receivable, contracts and accounts payable, payroll, grants, and special funds.

• Directs and prepares financial reports that compare performance with plans, budgets, and standards.

• Interprets financial and statistical results.

• Provides sites and departments with periodic financial management information reports, highlighting variances from plan.

• Projects short-range cash requirements and obligations, as a basis for maintaining adequate funds.

• Prepares the annual budget development calendar and instructions.

• Projects District revenues and expenditures.

• Prepares preliminary and final budget summaries for District funds.

• Develops systems and implements financial controls for budgets and District funds.

• Oversees and executes cash disbursements for payment of expenditures of accounts payable, debt, and payroll in accordance with disbursement and accounting policies.

• Oversees fixed asset accounting.

• Maintains up-to-date accounting of fixed asset account balances. Oversees determination of depreciation rates.

• Monitors inventory levels, receives verification after physical inventories are completed, compares book versus actual inventory, and advises others on variances.

• Directs and participates in the closing of financial records to prepare trial balance financial summary statements. Oversees preparation of accounting entries to close accounts, allocation of accounting adjustments, and consolidation to summaries.

• Continually reviews accounting systems for appropriate information, accuracy, and controls. Assures accounting systems comply with appropriate regulations and data transfer requirements.

• Directs a program for centralized review and analysis of contracts-for-service and leases for adequacy to reduce the financial risk of on-going operations, and reduce costs.

• Researches, develops, and implements District-wide policies, language, provisions, and procedural controls governing contracts for goods and services. Develops internal procedures for monitoring contractual performance.

• Performs other duties as assigned that support the overall objective of the position.

Qualifications:

• Knowledge and Skills:

• Advanced-specialized professional knowledge of the theory, principles, and procedures of accounting, auditing and finance for education and public sector.

• In-depth knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal controls.

• Professional knowledge of the principles and techniques used in financial analysis and research.

• In-depth knowledge of enterprise resource planning systems.

• In-depth knowledge of the external audit process for Local Education Agencies.

• Considerable knowledge of the laws and regulations governing financial transactions.

• Working knowledge of centralized purchasing and material management functions.

• Advanced math skills to perform an array of business and statistical calculations.

• Well-developed skill with Microsoft Office software sufficient to design and use spreadsheet and database models.

• Well-developed skill with Google sufficient to design and use spreadsheet and database models.

• Well-developed language skills to prepare business plans and complex reports seen by the public.

• Well-developed human relations skills sufficient to carry out negotiations, make formal presentations, conduct performance reviews, and communicate technical concepts to diverse audiences.

• Abilities:

• Organize and integrate all financial reporting services.

• Conduct complex analyses of accounting systems, financial reports, business opportunities such as grants and capital projects, and on-going operations.

• Interpret and apply accounting rules and requirements and pertinent sections of the state education codes.

• Convert financial information and outcomes into reports of findings and condition.

• ?Assemble and analyze data and develop conclusions and recommendations.

• Develop projections using historical data and inferential methods.

• Think critically and creatively while inspiring others to reach a common goal.

• Work collaboratively and build positive relationships with a diverse group of stakeholders.

• Demonstrate loyalty and high ethical standards.

• Communicate using patience and courtesy in a manner that reflects positively on the District.

• Supervise, train, evaluate and motivate staff in a way that optimizes service.

• Plan, organize and prioritize complex and technical work processes in order to meet schedules and timelines.

Education and Experience:

• The position requires a Master's Degree in accounting, finance, business administration or a closely related field.

• A CBO certification is preferred.

• Requires six years of experience in accounting systems and operations, financial reporting, audit, including three years in a leadership capacity.

Licenses and Certificates:

• A valid driver's license is required.
• A Chief Business Official (CBO) certification is preferred.

Application Document Requirements:

• Resume

• Masters's Degree

• CBO Certification (if applicable)

Salary and Terms of Service:

Salary range (3115) $142,963 - $173,313 annually, nine (9) steps. Holidays, sick leave and vacation benefits. Prepaid family dental, medical, and vision insurance, prepaid life insurance plan for employee only.

Required Application Procedure:

Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.

Selection Procedure:

A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant's expense.