Director Of Facilities, Safety & Security

POSITION SUMMARY:

The Director of Facilities is a critical leadership role responsible for the overall planning, management, and maintenance of all company facilities. This includes ensuring a safe, functional, and efficient work environment for all employees and visitors. The Director will lead a team of facilities professionals and manage all related budgets and vendor relationships. This position reports to the Chief Administrative Officer (Chief Human Resources Officer in the interim).

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Strategic Planning & Leadership: Develop and implement short-term and long-term facilities strategies aligned with the company's overall business objectives. Provide leadership and direction to the facilities team, fostering a culture of collaboration and high performance.
• Operations Management: Oversee the day-to-day operations of all facilities, including maintenance, repairs, security, pest control, janitorial services, and space planning. Ensure compliance with all applicable building codes, regulations, and safety standards.
• Budget Management: Develop and manage the annual facilities budget, including forecasting expenses, tracking spending, and identifying cost-saving opportunities. Negotiate contracts with vendors and service providers.
• Project Management: Manage capital improvement projects, renovations, and new construction, ensuring projects are completed on time, within budget, and to the required quality standards. Oversee the selection and management of architects, engineers, and contractors.
• Space Planning & Management: Optimize space utilization and plan for future growth. Develop and implement space allocation strategies that support the company's business needs.
• Vendor Management: Manage relationships with all facilities-related vendors, including negotiating contracts, monitoring performance, and ensuring service levels meet expectations.
• Safety & Security: Oversee the Agency's Safety and Security Program. Implement and enforce safety and security protocols to ensure a safe and secure environment for all employees and visitors. Oversee emergency preparedness planning and response.
• Sustainability: Implement and promote sustainable practices in all facilities operations, including energy efficiency, waste reduction, and recycling.
• Team Development: Supervise, mentor, coach, and develop the facilities team, providing opportunities for professional growth and advancement. Conduct performance reviews and provide regular feedback. Address work-related concerns as they arise. Recruit and hire as needed to maintain adequate staffing to support departmental operations.
• Communication: Communicate effectively with employees, management, and vendors regarding facilities-related matters. Provide regular updates on projects, budgets, and operational issues.

SUMMARY OF OTHER JOB DUTIES:

• Participate in meetings, agency events, and other activities within the general scope and nature of the position.
• Represent the Agency in external meetings, seminars and programs as assigned.
• Prepare and submit reports as requested.
• As a member of the leadership team support and promote agency initiatives.
• Other duties as assigned.

QUALIFICATIONS:

EDUCATION AND EXPERIENCE

• Minimum of a Bachelor's degree in facilities, civil, mechanical, or electrical engineering, or any related field. A Master's degree is a plus.
• At least four (4) years of progressive experience in facilities management, with a proven track record of success.

Equivalent education and experience that demonstrates the ability to perform the job may be considered.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Strong leadership and management skills, with the ability to motivate and develop a team.
• Excellent verbal and written communication, interpersonal, and negotiation skills.
• Solid understanding of building codes, regulations, and safety standards.
• Strong analytical and planning skills.
• Experience in budget management, project management, and vendor management.
• Knowledge of sustainable practices and energy efficiency.
• Proficiency in relevant technology and software applications, such as Google Suite, building management and security camera systems, etc.
• Certifications, such as IFMA's Certified Facility Manager (CFM), ore related are a plus.
• Ability to work effectively with internal and external constituents, including a diverse group of individuals from many cultures and walks of life.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. This job requires the ability to:

• Move throughout the facility, including accessing various levels and spaces.
• Transport materials and equipment, which may include lifting and carrying.
• Operate and manipulate tools and equipment.
• Perform tasks at a computer workstation for extended periods of time.
• Operate a motor vehicle to travel to various company facilities for meetings, inspections, and other work-related duties.

OTHER QUALIFICATIONS:

• Criminal background check via livescan fingerprinting.
• Automobile, valid driver's license and auto insurance per agency policy; or have access to reliable transportation.

WORKING CONDITIONS:

• Most work is done in an indoor office environment.
• Some work may need to be performed outdoors.
• May need to travel to other agency sites within Santa Clara County.

HOURS AND OTHER CONDITIONS:

• Standard office hours are Monday through Friday, from 8:00 a.m. to 5:00 p.m.
• This is a full-time, exempt position. Hours and days of work will vary according to workload demands; some evening and weekend work will be required.
• COMPENSATION: Minimum starting salary begins at $100,000/year. Contingent on previous experience and skills; may be negotiable up to $125,000/year.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Because of a need to remain responsive to the needs of our clients and our Agency's operations, responsibilities may be modified at any time.

Catholic Charities is a non-profit, non-discriminatory service organization and employer. We do not discriminate on the basis of race, color, national origin, religion, sex, age, sexual orientation or disability. Persons seeking employment are entitled to freedom from harassment and retaliation and reasonable accommodation for qualified disabilities.