Director Of Facilities

Job Title:Director of Facilities
Department:Facilities
Position Type:Full Time Exempt
Reports to: Town Manager, Director of Finance, Permanent Building
Salary Range:$115,000 - $125,000

Position Overview
The Director of Facilities plans, organizes, directs and controls all aspects of Town building and facilities maintenance. Serves as staff to the Permanent Building Committee.

Duties and Responsibilities:
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Plans, organizes, staffs, directs, coordinates and budgets the activities of the School Buildings and Grounds Department and the Municipal Facilities Department, including all aspects of building and facility maintenance and management for all Town buildings, and grounds maintenance for School facilities.
Provides for the cleaning, repair, maintenance, renovation and replacement of buildings, grounds and equipment; responsible for the work request and work order system; prepares specifications for work to be done under contract; inspects construction, repair and renovation of work under contract; develops and implements a preventative maintenance program for buildings.
Oversees the development of department objectives, plans and goals; conceives and recommends a range of programs/services designed to support objectives and strategic planning initiatives to enhance the provision of quality services.
Develops and recommends to the Superintendent of Schools, Town Manager, and Permanent Building Committee major department plans and policies affecting the schools, community, and the public. Implements such plans and policies upon approval, assesses their effectiveness, and recommends modifications as required.
Develops, manages and monitors departmental operating budget. Develops a long-range plan establishing priorities for facilities maintenance, repairs and improvements. Develops and defends the comprehensive five-year capital improvement plan for municipal and school buildings.
Works with the Permanent Building Committee to: oversee major construction and renovation projects for municipal and school buildings; assists with the selection of construction contractors and architects; monitors progress for adherence to project timelines and budgets. Presents projects to the Planning Board, Historical Committee, Conservation Commission, the Zoning Board of Appeals, and the Board of Health to gain permission to begin construction.
Develops and implements a computer tracking system to prioritize maintenance projects; monitors progress; performs cost accounting on project work; and generates detailed written reports.
Prepares specifications for various maintenance functions and coordinates the activities of private contractors. Establishes Town-wide contracts for various maintenance services and functions where doing so will result in economies of scale and cost savings.
Prepares specifications for purchase of materials, supplies and equipment necessary for the care and maintenance of buildings and grounds; reviews equipment inventory.
Meets regularly with Superintendent of Schools, Town Manager and other administrators and department managers to provide input to Town-wide plans, programs and coordination of services. Serves as an information resource to department heads attempting facility, IT or security upgrades, and offers recommendations on how best to implement energy and cost-saving measures.
Participates in the collective bargaining process and ensures adherence to the terms of the collective bargaining agreement.
Serves as the Town's ADA Officer in regard to facility/infrastructure compliance. Participates in the collective bargaining process and ensures adherence to the terms of the collective bargaining agreement.
Performs other related duties, as required.

Knowledge, Skills and Abilities
Extensive knowledge of building construction, architecture, engineering, and business management/public administration. Thorough knowledge of the methods, materials, scheduling, and tools/equipment used in the care and maintenance of buildings, grounds, motorized equipment, and vehicles. Considerable knowledge of price trends and grades of quality of the materials and equipment. Working knowledge of the hazards and safety precautions common to facility maintenance/repair activities. Extensive knowledge of the public bid process for construction projects.
Knowledge of, and ability to accurately administer, Town and School personnel and other policies.
Ability to develop a town-wide capital plan strategy and have the means to guide the strategy through to implementation. Ability to identify town-wide priorities and work cooperatively to support their accomplishment as part of the school and municipal administrative/management teams. Ability to conceptualize and operationalize goals and objectives for the department and its divisions. Ability to analyze, manage, and utilize data to improve operations. Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations. Ability to communicate effectively both verbally and in writing; to establish positive public relations for the Town, department and/or division; and to interact effectively with a wide variety of people, including citizen boards.
Leadership, planning, management, organizational and supervisory skills. Financial management skills, including a solid foundation in budget development and management. Must be computer literate; familiar with computer software applications such as word processing, spreadsheet, database, and energy management software.

Tools and Equipment Used
The employee operates a personal computer, standard office equipment (e.g., telephone, copier, facsimile), non-motorized tools and equipment (e.g., hand tools, ladder), and power or precision tools and equipment (e.g., moisture meters, electric voltage testing equipment, remote visual scope/camera).

Physical Demands
The physical demands listed here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.

In performing the duties of this job, the employee is regularly required to speak, hear, sit, stand, walk, operate a motor vehicle, and apply eye-hand coordination in combination with finger dexterity. The employee occasionally lifts or carries up to thirty (30) pounds. Specific vision requirements of this job include the ability to read documents for analysis and general understanding, read maps and blueprints, and perform visual inspections of work sites.

Work Environment
The work environment characteristics described here are representative of those that the employee encounters while performing the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.

Approximately half of the work is performed in normal office settings. The remainder of time is spent visiting building or project sites, which may involve exposure to extremes in temperature, noise and odors as well as moving mechanical parts. The employee is occasionally expected to travel to other communities and attend evening meetings.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

Qualifications include but are not limited to:
Bachelor's degree in Architectural/Engineering or Facilities Management;
Seven to ten (7-10) years of progressively responsible experience; or any equivalent combination of education and experience
Masters Degree in a related field
Massachusetts state license as a Professional Engineer desirable

Additional Requirements
Construction supervisor's license
MCCPO purchasing and public bidding certificate
Valid Massachusetts motor vehicle operator's license and insured personal vehicle
Must be CORI certified/Fingerprint requirement

Terms of Employment:
Salary and other benefits will be competitive
Work Schedule: a twelve-month year in accordance with the contract of the Director of Student Services
Evaluation: Performance of this job will be evaluated annually in accordance with the provisions of the policy on Evaluation of Administrative Personnel

Complete application will include:

• Cover letter

• Resume

• Three letters of recommendation