Director Of Facilities Budget Management, Facilities Management

Job Details

Job Family

ADMIN - Professional Exempt Contractual (PEC)

Grade

18

Salary

$91,669 - $114,586

Department

Facilties Management

Reports To

Vice Provost, Facilities Management

Closing Date

Open Until Filled

FLSA Status

Exempt - Not Eligible for Overtime Compensation

First Review Date

April 01, 2024

Job Summary

The Director of Facilities Budget Management provides direction and leadership with budgeting activities related to all capital and operating budgets for the Facilities Management department including the development and monitoring of the annual budget. The position analyzes financial data, oversees expense budgets, develops reports used for forecasting and results analysis, and assists in financial studies regarding projected changes in expenditures. This is a Professional Exempt Contractual (PEC) position for which an annual contract reflecting the base salary within the fiscal year (July 1st to June 30th) will be issued after ratification by Miami Dade College's District Board of Trustees.

Duties & Responsibilities

• Manages budgets of all accounts allocated to units under the leadership of the Vice Provost, Facilities Management

• Provides direction in the development of the department's annual financial plan

• Identifies potential budget issues and works with senior staff to provide alternative solutions and resolve problems

• Provides instruction and responds to questions relating to budget procedures and controls

• Services as a liaison between Business Affairs, Facilities Management and Campus Administrative Services

• Monitors all fiscal transactions including purchases, disbursements, change orders, budget transfers, contracts and grant awards and approves expenditures through the budgetary period in a timely manner

• Analyzes financial information to ensure all projects are within budget and in compliance

• Monitors, identifies and communicates over-expenditures

• Prepares budget to actual expenditure variance analysis for operating and capital budgets

• Oversees and/or prepares monthly, quarterly annual budgetary reports including periodic and ad-hoc management reports

• Prepares reports on key performance metrics and financial indicator

• Provides recommendations and forecasts for future fund allocations

• Performs other duties as assigned

Minimum Requirements

• Master's degree from a regionally accredited institution in Accounting, Finance, Economics, Statistics or related field and five (5) years of relevant experience; or Bachelor's degree in Accounting, Finance, Economics, Statistics and nine (9) years of relevant experience

• All degrees must be from a regionally accredited institution

• Knowledge and understanding of College organization, goals and objectives, and policies and procedures

• Ability to work effectively with internal and external administrative offices to ensure that required procedures/controls are in compliance

• Ability to work with minimal supervision with considerable latitude for the use of initiative and independent judgment under the direction of the Vice Provost, Facilities Management

• Comprehensive knowledge and application of budgeting principles, practices, methods and procedures

• Knowledge of data extraction procedures, spreadsheets and financial systems

• Ability to analyze and interpret financial data including research, compiling, analyzing and evaluating extensive amounts of data on which to base forecasts and projections

• Ability and skill to develop accurate and appropriate written responses to requests for information including audit requests

• Ability to conduct spot audits of controls put in place to verify compliance and to promptly address any issues

• Ability to develop, communicate effectively and provide training on written financial procedures/controls

• Ability to think, reason, and make sound judgments on how responsibilities are completed in compliance with college standards and guidelines

• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff

Essential Position

• This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College.

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.

EQUAL ACCESS/EQUAL OPPORTUNITY

Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran's status, ethnicity, pregnancy, sexual orientation or genetic information.

To obtain more information about the College's equal access and equal opportunity policies, procedures and practices, please contact the College's Equity Officer: Cindy Lau Evans, Director, Office of Equal Opportunity Programs / ADA Coordinator / Title IX Coordinator, at (305) 237-2577 (Voice) or 711 (Relay Service). 11011 SW 104 St., Room 1102-1; Miami, FL 33176. EquityOff@mdc.edu