Director Of Contracts And Data Analysis

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The Homelessness Prevention Administration (HPA) was established in 2014 and has since played an essential role in the City's overall eviction and homelessness prevention efforts to combat housing instability to help New Yorkers stay housed. HPA Office of Prevention and Housing Assistance (PHA) is primarily responsible for administration of the CityFHEPS rental subsidy program, the contracted in-community Homebase eviction prevention program and for new developments and an expanding continuum of homelessness prevention programing and contracts. PHA is currently comprised of the following units

• The Rental Assistance Programs (RAP), the HOME Tenant-Based Rental Assistance Program (HOME TBRA), and the Office of Prevention and Community Support (PCS) and its expanding unit for Contracts (Homebase, Phase I,2,3-Cluster/Master Lease, City Council Discretionary Awards and Special Housing Assistance Resource (SHARE).

Under direction of the Executive Director for PHA Contracts and Procurement (CAP) with latitude for the exercise for independent judgment and decision making, the Director of Contract and Procurement will manage the portfolio of contracts within HPA- Prevention and Housing Assistance. The Director will participate in planning for Request for Proposal (RFP/RFx), Negotiated Acquisitions and overall financial procurement activities.

HPA/ PHA is recruiting for an Administrative Staff Analyst NM-II to function as the Director for Contract and Procurement, who will:

• Manage procurement solicitation activities associated with PHA Contract portfolio and onboarding new contracts. Responsible for post award and registration activities, including contract amendments, extensions, and renewals, and auditing related activities via the various procurement, contract, and financial systems as well as monitoring for contractor insurance and verification. Manages Level-II Review and Approval of start-up and close-out, and modification budgets. Manages Level-II review approval of contract monthly invoicing.

• Provide guidance to the Agency's program support divisions, including the Agency's Chief Contracting Office (ACCO), Office of Budget Administration (OBA), Office of Financial Services, and Office of Legal Affairs (OLA) by answering questions clarifying programmatic and funding requirements related to complex contracting and fiscal actions, in order to ensure compliance with NYC Procurement Policy Board Rules and Agency procedures to facilitate the timely delivery of contracted goods and services.

• Responsible for Data Analysis and Quality Assurance for PHA-CAP to assist in performance management of the existing portfolio and growing multi-million-dollar programs, including developing and preparing weekly, monthly, quarterly, and annual reports and develop and managing performance matrix, evaluation tool, reports, and scorecard.

• Participate in efforts to enhance systems of tracking, communication, and reporting. Works in conjunction with Information Technology System (ITS) and other partners such as Office of Planning and Performance Management (OPPM) and Office of Audit Services (OAS to formulate database and reporting systems and formats to support review and analysis of constituent population service needs and programming activities. Oversees that the contractor's annual audits, insurance verification, and plans for safety and record retention are conducted, prepared, collected and maintained on file.

• Provide guidance and technical assistance for staff and contracted partners to ensure they are knowledgeable and have clear understanding in operationalizing quality assurance tools and activities for PHA-CAP. Participate and inform the development of tools and protocols to provide support, ongoing review and assessment of case related activities and general oversight of provider agency programming and contractual requirements. Participate in workgroups and inform recommendations for policies and procedures specific to PHA-CAP as well as works in conjunction with other agency divisions to ensure appropriate structures are in place to support contractual requirements and overarching agency and system goals. Support staff coaching and professional development.

Work Location: 4 WTC, NY, NY, 10007

Hours: 9:00 am

• 5:00 pm

Minimum Qualifications

1.A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2.A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• Advanced proficiency and knowledge of various systems such as Automated Procurement Tracking (APT), HHS Accelerator, Financial Management System (FMS), PASSPort, CARES, Microsoft Excel, Word, Outlook, and PowerPoint.

• Five years of experience with advanced proficiency, knowledge and experience developing ad hoc reporting system using Oracle, MS SQL, Database to generate weekly, quarterly and monthly reports to ensure compliance with contractual obligation.

• Experience working with stakeholders to obtain user requirements as well as define business process to create Functional and Technical specifications documents.

• Management experience including delegation, oversight of deadlines and operational systems, including staff supervision.

• Ability to assess impact of policies and procedures and plan proactively to ensure systems can efficiently support initiatives.

• Strong communication skills and staff training.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.