Director Of Business Operations

Basic Qualifications

Minimum of 5-7 years of progressively responsible, adaptive management and supervisory experience in academia or an academic organization. Experience working in higher education, specifically with faculty members required. Experience with direct supervision of staff.

BA/BS or equivalent experience required.

Additional Information

We regret that we will not be able to provide visa sponsorship for this position.

All formal offers will be made by FAS HR.

Position Description

• ELSCE Administration: Responsible for running the day-to-day and other routine administrative operations (e.g. Staff Mtg, Anchor Day, Staff Retreat, etc.) of ELSCE; attend appropriate meetings (trainings, Admin Town Hall, SSAL Plus meetings, etc.) to stay informed and share information when relevant with Center colleagues.

• ELSCE Community & Culture: Responsible for overseeing the ELSCE community and ensuring a positive, cohesive, and effective organizational environment conducive to study, collaboration, and collegiality for faculty, fellows, and staff in residence at the Center.

• HR: Oversee and ensure excellence in all operational human resource activity including recruitment, hiring, onboarding, performance management, compensation-setting and internal equity, employee relations, and training and development.
  
  Directly perform most core HR functions. Support Faculty Director and Executive Director with workforce planning. Support other hiring managers with all HR matters. Serve as a source of policy information; liaise with relevant University colleagues.

• Finance: Oversee and ensure excellence in all operational financial activity including budgeting, forecasting, planning, monitoring, financial analysis, compliance, and internal systems/infrastructure for a funding profile that includes current use gifts, internal funds, endowed funds, and sponsored funds.
  
  Directly perform some core finance functions. Manage funding arrangements with other Harvard units. Serve as a source of policy information; liaise with relevant University colleagues.

• Supervision: Manage 3 direct reports (or more or less, as needed) including Financial Analyst, Assistant to the Director, and Grants Manager at present.

• Payroll: Manage payroll and all payroll-related transactions, procedures, and arrangements including Add Pays (bonus payments, late reimbursements, commuting reimbursements, etc.), and salary increases for all Center constituents including staff, fellows, temp/LHTs, academic staff, RAs, contingent workers. Manage funding arrangements for affiliated faculty (at FAS and other schools).

• Fellowships: Manage/process academic appointments for Fellows in close communication with the Assistant Director of Fellowships & Programming including determining appointment type, visa sponsorship, and stipends.
  
  Work in collaboration with the FAS Office of Faculty Affairs and GSAS on appointments and related inquiries. Appointment types include Fellow, TF/TA, Associate, Visiting Scholar, Postdoctoral, Research Associate, etc.

• Office Operations: Oversee general office management.
  
  Determine needs and priorities for facilities management, IT services, and other shared operational resources (e.g. Officely, Monday.com, etc.). Work closely with Assistant Director of Fellowships & Programming on fellow office assignments. Serve as Authorized Requestor for IT and Telecom needs.

• Systems/infrastructure: Develop, implement, and evaluate organizational services, policies, practices, and systems (including information systems and other online platforms) to increase organizational effectiveness.

• Handle special projects for Faculty Director and Executive Director, and performs all other duties as required.

Job Summary

The Director of Business Operations role is a permanent member of the Center's Senior Staff, and reports to, and works closely alongside, the Executive Director to ensure the smooth and effective management of the ELSCE. The Center is an Interfaculty Initiative with new and developing partnerships within the Harvard environment, and this role supports the Executive Director and Faculty Director with the administrative side of arrangements with partners, and both oversees and performs a diverse range of day-to-day and longer-term HR, finance, and other administrative functions.

The Director of Business Operations will execute the below responsibilities with independence and will inform and consult with the Center's Executive Director on all matters of significant decision-making.