Director Of Booking & Special Events | Ford Wyoming Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn.

Overview

The Director of Booking & Special Events reports to the General Manager and oversees all aspects of booking and scheduling ticketed and non-ticketed events at the venue, as well as oversees the creation and implementation of our full-service private special events department. Responsible for delivering a superior level of content procurement, private and special events, customer service and effective relationships with clients, promoters, tenants, staff and guests.

This role will pay a salary of $55,000 to $65,000.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays)

job expires 9/30/2024

Responsibilities

• Working in tandem with General Manager, solicit, contract, and manage ticketed, non-ticketed and special events at the Ford Wyoming Center and Hogadon Basin Ski Lodge.

• Working in tandem with General Manager, establish all booking guidelines, policies and procedures for the venue.

• Responsible for all services and activities of the booking & special events department including sales tools and materials, proposals and estimates, sales calls and contracts.

• Working in tandem with General Manager, oversee and manage the venue booking calendar.

• Participate in the development and administration of the annual budget and event forecasting.

• Prepare written proposals and estimates; reevaluate potential business value of various events and clients; initiate contractual arrangements, finalize all booking arrangements, prepare contracts, negotiate rental and other rates as required.

• Initiate, develop and maintain new relationships with promoters, agents and other event producers/organizers while exploring new and creative event opportunities for the venue.

• Establish and enhance an expansive network of event producers, promoters, artist agents / managers and other clients to bring more concerts, sports and other events (both public and private) to the venue.

• Initiate and develop vendor relationships such as staging, sound and lights, décor, etc. to support venue events.

• Conduct facility tours for potential clients; answer questions and provide information regarding venue capabilities.

• Develop and deliver presentations to clients, associations, corporations and others interested in renting the facilities.

• Develop bid proposals for potential clients and follow through on pending bookings.

• Negotiate various deal structures including straight rentals, co-promotions and direct buying.

• Pursue new rental and co-promotional opportunities with potential corporate and community clients.

• Source and buy talent as needed.

• Identify low-usage periods and formulate strategies to increase facility usage and revenue production during these periods.

• Development of new in-house events at the venue focused at driving additional revenue, sponsorship opportunities and economic impact.

• Collaborate with General Manager, Director of Marketing & PR to secure new events.

• Assist the General Manager and Director of Finance with settlements of events.

• Prepare statistics, reports, budgets as needed for senior management and client.

• Act as liaison between venue and outside parties and provide high level of service to key stakeholders

• Represent Ford Wyoming Center in meetings, trade shows, conference calls for events, community outreach and other industry events and associations.

• Meets with General Manager on regular basis to discuss all matters pertaining to booking and special event goals and activities.

• Serve as Manager-on-Duty for events as assigned.

• Act as lead for human resources and payroll, working with recruitment and onboarding of new employees

Qualifications

• Bachelor's degree or better from an accredited college or university in Business/Hospitality Management or related field.

• Minimum 5-7 years of progressive booking and special event sales experience in a stadium and/or arena or other similar public assembly facility.

• Experience in contract negotiation, development and execution.

• The ability to research, develop and maintain relationships with artist agents, artist management as well as local, regional and national promoters.

• Has a strong track record of building relationships and generating new business.

• Proven leadership skills

Strengthened by our Differences. United to Make a Difference.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.