Director Of Advancement Services

Carthage College Chicago , WI 53140

Posted 3 weeks ago

This position oversees the management of Institutional Advancement information (data, research, files), including architecture and education of applicable processes and procedures.


  • Utilizing strong analytical and critical thinking skills, design queries and metrics for data analysis, campaign monitoring, and strategic goal achievement, including but not limited to all gift, pledge, donor, and alumni reporting within and external to IA (25%)
  • Ensure that organizational strategy is informed by sound data which includes developing reports, structures, and support offerings to promote effective and efficient fundraising. (5%)
  • Serve as chief data strategist for department. Advise on the development of IA's technical vision and strategic technology plans. Plan and oversee short and long-term improvements to all functions related to advancement data, including data migrations and the selection of subscription databases/services. (10%)
  • Analyze database for data quality control, isolating issues for investigation and developing methods applied in data clean up. (10%)
  • Ensure that gift, pledge and biographical data are entered consistently, accurately, and in accordance with Federal and State regulations, College policies, CASE standards, and best practices. Direct staff in the timeliness and accuracy of gift receipts to donors, as well as benchmarks and reports on gift receipting production in accordance with IRS and CASE standards. (15%)
  • Hire, supervise, train, and evaluate Advancement Services Department personnel. Manage a strong team and ensure cross-training on all team functions in the areas of gift entry, biographic entry, and reports that support these functions (10%)
  • Manage data normalization for common data shared with other campus offices. (5%)
  • Manage prospect pipeline and assignment of prospects to gift officers (duties shared with AVP). (5%)
  • Facilitate access and provide training on the College's fundraising database (Blackbaud Raiser's Edge) for IA and related staff. (5%)
  • Serve as liaison to Finance for oversight of gift-related data feeds and associated balancing, gift processing mechanisms, online giving functionality and gift-related financial reporting. (5%)
  • Nurture a customer-service ethic among members of the Advancement Services team. Seek feedback from internal customers and drive constant improvement. (5%)
  • Complete other duties as assigned.


  • Serve as department liaison to LIS.

  • Support campus events as needed.


Directly supervise approximately five student employees or interns. Carry out supervisory duties in accordance with college policies and applicable employment laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATION REQUIREMENTS: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

  • Requires education generally equivalent to a Bachelor's Degree in a related field.

  • Requires 3 to 5 years of related experiences, such as analysis, business, and/or database management.

  • Requires excellent oral and written communication skills to effectively communicate with employees, students, and faculty members.

  • Requires excellent supervisory skills to lead a high performing small team of student workers.

  • Requires the ability to use a personal computer, Web browser, Raiser's Edge, Microsoft Office Suite, SQL editor, XML editor, and other subscription databases.

  • Requires exceptional analysis, troubleshooting, and critical thinking skills.

  • Requires knowledge of and the ability to use a variety of standard office equipment such as a telephone and computer keyboard.

  • Requires the ability to travel occasionally to complete college business.



PHYSICAL DEMANDS: (The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The phrases "occasionally," "regularly," and "frequently" correspond to the following definitions: "occasionally" means up to 1/3 of working time, "regularly" means between 1/3 and 2/3 of working time, and "frequently" means 2/3 and more of working time.)

While performing the duties of this job, the employee is regularly required to talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is frequently required to sit. The employee must frequently lift and/or move between 1 and 25 pounds to carry a laptop across campus for meetings. There are no specific vision requirements for this position.

WORK ENVIRONMENT: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Work is performed in an office environment in a variety of work locations throughout the Carthage Campus. The noise level in the work environment is moderate and typical of a campus office environment. This may vary depending on work travel environments.

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

Institutional Information

Founded in 1847, Carthage College combines an environment of reflection and self-discovery with a culture of high expectation, so that our students uncover and ignite their true potential. As a four-year private liberal arts college with roots in the Lutheran tradition, we place a strong emphasis on both moral and intellectual values. Our prime location in Kenosha, Wisconsin, midway between Chicago and Milwaukee, allows students the opportunity to learn in a professional context. Our beautiful campus, an 80-acre arboretum on the shore of Lake Michigan is home to 150 scholars, 2,600 full-time students, and 400 part-time students. Our rich academic experience equips students with foundational knowledge and skills, preparing graduates to be lifelong learners and to lead meaningful, productive lives.

Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Client Services

Parallel Employment

Posted 8 months ago

VIEW JOBS 8/20/2019 12:00:00 AM 2019-11-18T00:00 <ul> <li> Responsible for accurate reporting and tracking of shipments, as well as exception management follow up, in internal databases and excel spreadsheets</li> <li> Provide clear communication to customers, service providers and internal stakeholders</li> <li> Support additional projects during peak work periods; flexibility to work overtime, adjusted hours or occasional weekends</li> <li> Experience with carrier shipping systems – UPS, DHL, FEDEX, and various LTL carriers – preferred (but not required)</li> <li> Candidates must possess strong computer capability (word, excel, Microsoft Outlook). SAP experience preferred (but not required)</li> <li>Strong organizational skills to manage peak workload situations</li> <li>Will be working on Apple Department </li> <li>Ability to multi-task in a fast paced environment</li> <li>Candidates must be able to work independently, requiring minimal supervision</li> </ul><p><strong>Requirements</strong></p><ul> <li>High School Diploma or equivalent required</li> <li>2-3 Years administrative support experience or education in a related field</li> <li>Logistics experience preferred (but not required)</li> <li>Good written and verbal communication skills </li> <li>Computer savvy </li> <li>Reliable transportation solution required</li> <li>Strong attention to detail</li> <li>Strong prioritization skills to manage workload situations</li> <li>Team orientated</li> </ul><p><strong>Benefits</strong></p><p>401K </p><p>Health insurance </p><p>Equal Opportunity Employer</p><p>#ind123</p> Parallel Employment Kenosha WI

Director Of Advancement Services

Carthage College