Director Of Advancement Data Analysis And Systems

Willamette University Salem , OR 97301

Posted 4 weeks ago

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ABOUT WILLAMETTE UNIVERSITY

Willamette University is a nationally-renowned private liberal arts university with graduate programs in business, law, data science, and fine arts. Founded in 1842, Willamette is the first university established in the western U.S. located in the heart of the PNW. Campuses are located in both Salem and Portland, Oregon close to the Oregon Coast, Cascade Mountains, and vibrant cities of the Pacific Northwest.

The university motto, "Not unto ourselves alone are we born," captures the essence of this distinguished university. It speaks to the commitment to community service, to the extraordinary collaboration between faculty and students, and to the tradition of service and civic engagement that is typical of Willamette alumni.

Willamette University provides a highly-valued, well-rounded, and comprehensive benefits package to employees: Benefits Summary

If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, hr@willamette.edu or call us at 503-370-6210.

Instructions for Applicants:

Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.

Position Summary:

The Director for Advancement Data Analysis and Systems must be an effective project manager, communicator, and data management professional. Reporting to the Executive Director of Advancement Strategy and Operations, the successful candidate will be responsible for the comprehensive strategy and execution of Advancement data analytics, reporting, and database systems.

This includes the management of the data entry operation, coordination of routine data requests fulfillment, responsibility for strategic reporting and analysis, and the project management of routine and division enhancing programs. It requires expertise in the Advancement database and proficiency in reporting, data analysis and visualization, and project management tools. This role identifies projects that will help increase the effectiveness of the Advancement team through data usage, reporting, and analysis.

Duties and Responsibilities

Program Management and Supervision

  • Serve as part of the Advancement Strategies and Operations leadership team, participating in the development of unit priorities and annual operating plans.

  • Within Advancement, serve as a leader who works collaboratively with teams to help them formulate data-driven program plans.

  • Work proactively with campus leaders to establish security standards and data flow, usage rules, and integrity.

  • As the leader of the data and analytics team, manage two staff members and multiple student employees. Hire and train staff as appropriate by being versed in all aspects of data and reporting. Maintain good communication with direct reports and provide ongoing feedback to maximize performance and development of staff.

  • Manage a best practice operation of data acquisition and integrity, including the implementation of routine processes in the data acquisition calendar, the development and implementation of data integrity reports and processes to correct discrepancies.

  • Responsible for developing Advancement measurements and metrics and fostering data driven decision-making throughout the Advancement division, helping build reports and supporting analysis projects.

Program Execution and Training

  • Manage a best practice operation of gift processing, working closely with Donor Relations & Stewardship to support processes for gift acknowledgement and donor stewardship. This includes ensuring accurate gift and pledge recording and implementing an acknowledgement and reminder system that is accurate and timely in execution.

  • Develop reports using business intelligence software that are distributed throughout the division to be used by program managers in strategic decision making.

  • Develop and maintain the Documentation Directory for Advancement to maximize consistency, accuracy, and access.

  • Develop and implement position-specific training on Advancement data and the Advancement database for Advancement staff and appropriate campus partners.

  • Serve as the primary liaison to the Finance Office for accounting reconciliation and fund management. Work directly with the Finance Office to reconcile all business transactions on a quarterly and annual basis.

  • Create, produce and review a portfolio of reports for Advancement leadership.

Ethics and Data Stewardship

  • Adhere to the ethical guidelines set forth in the Case Donor Bill of Rights, the APRA Ethics Statement and Willamette University policies on privacy and data usage.

  • Follow the industry counting and reporting standards set forth in the CASE Reporting Standards and Management Guidelines and serve as the Secondary Data Steward for Advancement

  • Responsible for determining gift accounting practices and making recommendations to Advancement and Finance leadership.

  • Develop and implement training on these guidelines for division staff and other campus partners who have access to advancement data.

Other Duties as Assigned

  • Participate fully in on-campus advancement events, including the entirety of Alumni Weekend and Homecoming/Family Weekend. Participate as needed in Opening Days, SSRD/Scholarship Days, Bearcat Days, and other University events.

Minimum Qualifications

  • Any combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.

  • A demonstrated commitment to an information-based advancement program and an integrated approach to data and pipeline management.

  • Demonstrated success managing database projects and proficiency with relational databases and query tools.

  • Demonstrated success as a project manager.

  • A clearly articulated management philosophy that supports high performance and employee retention.

  • Exceptional interpersonal and communication skills and a high degree of professionalism and integrity.

  • Ability to adapt to a variety of cultures and customs to engage donors and potential donors in philanthropic conversations.

  • Able to maintain confidential information, navigate relationships with finesse, and work to the highest ethical standards as outlined by the Council for Advancement and Support of Education (CASE).

  • Ability to travel.

  • Proficiency with Microsoft Office Suite, Project Management Software (SmartSheet preferred), Advancement Databases (The Raiser's Edge preferred).

Preferred Qualifications

  • Experience working in a performance-based environment with tracking of performance metrics.

  • Experience with coaching required; supervision preferred.

  • Excellent interpersonal skills to clearly and professionally communicate and form productive and meaningful working relationships with colleagues at all levels of the institution, including donors, volunteers, colleagues and high-level university administrators.

  • Self-motivated (a "self-starter"); innovative and ability to work with considerable independence within the context of a team environment and a network of relationships; with the ability to manage multiple tasks or projects simultaneously, to prioritize work based on organizational goals; and to proactively and creatively support the work of the Development Team.

  • Superior written and oral communication, commitment to accuracy, ability to negotiate, organizational skills, analytical and fundraising skills, including the ability to interpret financial information and manage data.

  • Ability to work occasional evenings and weekends for signature events and activities including Alumni Reunion Weekend.

  • Proficiency with relational or SQL base databases

  • Business Intelligence, Data Exploration, and Visualization tools preferably Power BI

  • Proficiency with report writing languages, preferably DAX

  • Proficiency with project management tools such as SmartSheet.

Typical Work Schedule

Business hours are Monday to Friday from 8 a.m. to 5 p.m. Hybrid work schedule is available. Typical work schedule is flexible after an introductory period.

Salary: $80,000

You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume:

  • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis

  • Current Resume

Applications will be reviewed on a rolling basis as received until the position is filled.

Incomplete applications will not be considered.

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.

BACKGROUND CHECK REQUIREMENT:

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

REASONABLE ACCOMMODATIONS STATEMENT:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


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