Director II Procurement- Bond Construction (226 Days)

Directs, oversees, and performs procurement-related activities, including planning, development, and execution.

Review scopes of work, recommend pricing methodology, review draft of technical specifications, and rewrite where appropriate to eliminate ambiguities, conflicts, and misunderstandings.

Conducts or participates in proposal openings and reviews submittals for compliance

Assists in the qualifying and evaluating proposals and documents and records the procurement evaluation process

Prepares, plans, and conducts negotiations or participates in negotiating terms for goods or services

Performs procurement administration duties that may involve additional procedures, require vendor interaction, and resolves conflicts regarding procurement administration issues

Determines the permissibility and allocation of costs; resolves disputed items with consultants/vendors

Assists in the evaluation and recommendation of waivers and deviations

Ensures that signed agreements are communicated to all relevant parties to provide agreement visibility and awareness, with oversight of renewing and amending agreements in a manner that keeps agreements current and active for the intended purposes of an uninterrupted flow of goods and services as needed in accordance with the Board of Trustees approved procurement policies

Provide direction, oversight, and leadership in the daily operations of procurement services in accordance with the District's policies

Responsibilities include interviewing, hiring, and training of employees; budget preparation; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems

Participate in the development and implementation of departmental strategic/operational plans

Provides guidance, direction, and assistance on procurement matters to other procurement staff and district employees

Reviews work performed by the departmental staff assigned to ensure accuracy and conformance to procurement and regulatory procedures.

Oversight of monitoring and review of procurement documents and the notification of the budget manager regarding required adjustments

Serves as an advisor to the Executive Director of Procurement Services for issues regarding internal and external parties regarding compliance issues, purchasing policy, or procurement procedures

Acts as a liaison between District departments and Procurement Services for procurement activity related to financial close, year-end close, and the annual financial audit

Prepare annual and monthly purchasing reports with critical dates and timelines for the purchase of goods and services

Maintain procurement services database of current contracts for upload to the Procurement Services Website

Oversight of the maintenance and operation of an accurate District-wide contract tracking and management system

Ensures system accuracy and communicates with contract holders for timely and complete compliance with federal, state, and local laws

Follows District policies and recommends updates to ensure efficient use of fiscal resources and effective use of technology

Oversight of the organization, maintenance, and management of procurement related files related to procurement files, per the Texas State Library and Archives Commission rules and Local Policy

Assures all transmittals of items for record storage to the Dallas ISD Records Management Department are boxed, recorded, and comply with District Policy

Assists with the development and implementation of standard operating procedural issues, documentation, workflow, protocol, and reporting issues

Participate in the development and implementation of departmental strategic/operational plans, programs, systems, standard operating procedures, technologies, and recordkeeping practices

Source for various procurement forms, methods of procurement, and monitors compliance

Assists with procurement staff training in various procurement operations and with District training related to procurement

Provide support for the District's M/WBE goals

Prepare reports and planning documents requiring technical precision, financial accuracy, readability, and editorial correctness

Maintains communication with user departments and schools to provide user-friendly customer service and technical assistance to user departments regarding District procurement goals and guidelines

Keep abreast of technical, legislative, and professional trends, developments, and standards related to procurement and disseminate information to appropriate district personnel

Adheres to ethical business practices

Bachelor's Degree from an accredited university in Business Administration or a directly related field

TASBO or Certified Purchasing Manager (CPM) certification preferred

Ten years of business operations and/or technical contract assistance and preparation experience, including four years of supervisory experience

Knowledge of the principles, procedures, and legal requirements of school district purchasing and contracts

Understanding of the principles, procedures, and requirements of financial accounting

Ability to assist in strategic planning and situational analysis

Indicate effective interpersonal skills to interact with all levels of employees, staff members, and the general public

Establish planning and problem-solving/investigative skills as required to research inquiries related to job responsibilities

Competency to coordinate multiple projects and assignments; high degree of flexibility required

Established skills in both verbal and written communication

Initiative to provide information to staff in a way that maximizes productivity, efficiency, and cost-effectiveness

Computer skills, specific familiarity with Microsoft Windows, Microsoft Office and Oracle