Director, Group Operations

Department

BSD ALL - Alliance for Clinical Trials in Oncology

About the Department

The Alliance for Clinical Trials in Oncology is a clinical trials network sponsored by the National Cancer Institute that consists of nearly 10,000 cancer specialists at over 1000 member hospitals, medical centers and community sites across the United States and Canada. The Alliance develops and conducts clinical trials with promising new cancer therapy and utilizes the best science to develop optimal treatment and prevention strategies for cancer, as well as research methods to alleviate side effects of cancer and cancer treatments.

Job Summary

Manages the daily activities of administrative and operations units across the organization providing leadership and direction for the Alliance for Clinical Trials in Oncology, a National Cancer Institute (NCI) sponsored oncology research group and clinical trials network.

Responsibilities

• Direct and manage the development, implementation and enforcement of Alliance-wide operations policies and procedures.

• Augment the efficiency of Alliance operations to facilitate accelerating development and long-term success.

• Ensure consistency in policies between organizational units.

• Ensure compliance with federal and other applicable regulations and guidelines.

• Address questions of interpretation and applicability from internal and external entities or persons.

• Consult with the Group Chair and Alliance Executive Committee on strategic planning to ensure measurable progress and alignment of activities with the Alliance mission, vision and goals.

• Support and adjust administrative programs to meet scientific priorities. Propose and prepare the agenda for Executive Committee and Board of Directors meetings.

• Analyze and present information to support the decision-making and governance processes.

• Plan and direct the implementation of decisions made by the Alliance leadership and governing bodies.

• Provide input in the development of new initiatives directed at broadening the research programs and research support for the entire organization.

• Oversee coordination of operations group-wide and chair the Alliance Program Operations Committer.

• Serve as a liaison from the Office of the Group Chair to other Alliance program offices.

• Work closely with unit directors and staff to develop mechanisms that support effective cross-unit functionality and operational congruity, including development of standard operating procedures and information systems tools.

• Form ad hoc working groups, initiate projects, consult on projects, serve as project sponsor or serve as a project team member, as needed, for purposes of addressing operational issues in a collaborative manner.

• Work closely with the IS/IT directors to ensure development and implementation of effective and efficient IT/IS for the Alliance.

• Serve as a liaison, consult and provide administrative resources, in general for all Alliance committees, and specifically for committees assigned to the Office of the Group Chair that include the following: Communications, Ethics, Membership Services, Education, and Publications.

• Review and propose resource allocations across Alliance programs.

• Hire, train and supervise administrative, communications, finance, IT and regulatory staff in the Alliance Chicago Office and provide direction to administrative staff in other Alliance offices, as appropriate.

• Direct the implementation of communication plans for the Alliance, including communications with Alliance members and other external entities.

• Oversee staff involved in developing communications, public relations and educational materials, including web-based content, printed materials and presentations.

• Oversee the organization and related publications of the Alliance Group Meetings.

• Serve as the Executive Administrator for the department of Alliance at the BSD/University of Chicago. Oversee departmental human resource administration, facilities management, information systems.

• Identifies operational goals and oversees allocation of resources to meet priorities. Ensures compliance of staff with organizational, University and other relevant policies and guidelines.

• Advises on all financial activities, including analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Oversees facilities management, including renovations, moves, maintenance and ongoing facilities operations. Manages development of all contracts, including vendors and other institutions.

• Oversees the management of informational technology planning, ensuring necessary operating and information systems and resources are in place to accomplish strategic goals. Conceives and directs special projects related to the business of the organizational unit.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Masters Business Administration or MBA.

Experience:

• Eight years progressively responsible administrative experience.

• Supervisory experience.

Preferred Competencies

• Excellent organizational and leadership ability.

• Familiarity with general business practices.

• Commitment to providing high level of service and working in a team environment.

• High degree of professionalism.

• Ability to handle confidential information with utmost discretion.

• Excellent interpersonal, oral and written communication skills.

• Ability to handle multiple tasks simultaneously and under tight deadlines.

• Strong analytical and organizational skills.

Application Documents

• Resume (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

People Manager

FLSA Status

Exempt

Pay Frequency

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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