Director, Fiscal Services

RECRUITMENT DETAILS

COMPENSATION: up to $160,488/annually AND $4,020 mileage allowance

RECRUITMENT TYPE: OPEN

Complete the on-line application by clicking the "Apply" link at the top of the page. Make sure your application reflects all relevant experience, paid or volunteer.

Applications will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment.

All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified.

SCREENING PROCESS

The screening process for this position, which may be subject to modification, will include some form of a(n): evaluation of education and employment history as it relates to the established minimum entrance qualifications, submission of required documents, including resume/cover letter, if applicable, and responses to supplemental questions, if applicable. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list.

EXAMINATION PROCESS

The examination may consist of any combination of a(n): training and experience (T&E) evaluation, written/performance assessment(s), structured oral panel interview, situational judgement interview, or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list.

DISABILITY ACCOMMODATION

Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EXAM PROTESTS

Protest of any part of the exam process must be in writing and submitted to the Director, Classified Human Resources no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references.

Protests must be based on illegal discrimination, abuse of discretion, or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.

ESTABLISHMENT OF ELIGIBILITY

Candidates who are successful in all screening and testing stages will be placed on an eligibility list. The eligibility list created from this recruitment will expire after six (6) months, and may possibly be extended for one (1) year.

Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change.

SELECTION PROCESS

Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than two (2) times, and immediately after declining an offer of employment.

OFFERS OF EMPLOYMENT

Official offers of employment are ONLY made by the Conejo Valley Unified School District Human Resources Department designee. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a physical examination, if applicable, tuberculosis examination, CA DOJ and FBI livescan/background clearance , and proof of eligibility to work in the United States.

ADVANCED STEP PLACEMENT

All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range.

However, a new employee may receive advanced step placement with an approval from Human Resources. Requests for advanced step must be submitted in writing to the Human Resources office before the employee's first day of work. Approval will be based on the following criteria:

A) Additional qualifying experience beyond that required for entry into the class.

B) Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class.

C) Evidence of currently receiving a salary greater than the first step of the salary for the classification.

ESSENTIAL DUTIES/RESPONSIBILITIES

BASIC FUNCTION:

Under the direction of Deputy/Assistant Superintendent, Business Services, plan, organize, direct and administer the District's accounting, budgeting, fiscal planning, financial reporting and payroll operations and activities including accounts payable, accounts receivable, program accounting, budget preparation and administration, position control, student attendance accounting, classification of accounts, tax reporting and compliance and statutory reporting.

ESSENTIAL DUTIES/RESPONSIBILITIES

Plan, organize, control and direct District-wide budget and finance operations and activities including the preparation, development, monitoring, review, processing, analysis, maintenance and adjustment of District budgets, funds and accounts; establish and maintain fiscal timelines and priorities;

Implement financial goals, objectives, policies, standards and internal controls in accordance with the California School Accounting Manual.

Analyze state legislative and administrative decisions, regulations, and policies to determine their impact on the budget operations of the District; synthesize information and provide recommendations for budget planning.

Direct and participate in the development, preparation, review and analysis of the District budget and various departmental, site, categorical and program budgets to assure proper allocations, fund disbursement, fiscal solvency and compliance with legal requirements;

Evaluate, forecast, calculate and project annual income, expenditures and balances to determine budget requirements; compile and analyze costs and provide direction concerning budgetary allocations, limits and expenditures.

Direct and assist in developing the general fund budget, including the preparation and maintenance of various financial and statistical records, reports and statements related to budgets, accounts, income, expenditures, projections, interims, actuals, end-of-year and assigned activities;

Prepare and review periodic and annual enrollment reports, pupil attendance reports and financial statements for all funds of the District.

Review and authorize the disbursement of District funds in accordance with established statutory restrictions, District policies, good business practices and the availability of funds.

Oversee and direct payroll activities and operations to assure timely payments and related disbursements to employees.

Prepare qualitative and quantitative data required for submission of mandated reports to appropriate governmental agency in accordance with established timelines and requirements;

Coordinate and direct financial record-keeping, reporting and related auditing functions to assure accurate and timely accounting and reporting of District funds and budgets; oversee and participate in the review of financial statements, records and reports to assure accuracy, completeness and compliance with Generally Accepted Accounting Principles; direct activities to assure proper and timely identification and resolution of fiscal issues, errors and discrepancies.

Direct and participate in the formulation and implementation of departmental policies, procedures, and special projects; plan, organize and implement short- and long-term programs and activities related to assigned operations and services; control modifications and revisions to policies.

Plan, organize, direct, and evaluate the performance of assigned supervisors and staff; establish performance requirements and personal development targets; regularly monitor performance and provide coaching for performance improvement and development; take disciplinary action to address performance deficiencies, in accordance with Personnel Commission laws and rules, human resources policies, and collective bargaining agreements.

Attend and participate in a variety of meetings, workshops, conferences and trainings to maintain current knowledge of emerging trends; make presentations regarding District financial objectives, plans and achievements to groups and committees.

MINIMUM ENTRANCE QUALIFICATIONS

EDUCATION:

A Bachelor's degree in Accounting, Finance, Business Administration or a closely related field from an accredited University. A Master's degree and/or CPA certificate/license is desirable.

EXPERIENCE:

Five (5) years of progressively responsible administrative or staff experience involving budget preparation, accounting, and attendance procedures, including two (2) years of experience at a supervisory/management level in a school district, public agency finance department, or public agency accounting firm. Financial management experience for an employer with an annual budget of at least $150 million is highly desirable.

• Alternate variations of education/experience that would likely yield the necessary knowledge, skills, and abilities may be considered as acceptable in meeting minimum entrance requirements to qualify for participation in the examination process.

Licenses/Certifications/Special Requirements

Valid California Class C Driver's License

JOB COMPETENCIES: Knowledge, Skills, and Abilities

Knowledge of:

Principals of accounting and auditing, including working knowledge of GAAP, GASB and GFOA accounting standards and requirements.

Budget control and revenue projections including student attendance accounting.

Applicable laws, codes rules and regulations related to assigned activities including the California Education Code and Public Contract Code.

Federal, state, and local laws relative to wages, salaries, fringe benefits, deductions, and the disbursement of funds

Bargaining unit contracts and related fiscal implications

Principles and practices of organization and management

State legislative processes and procedures

Principles and practices of business and public administration

Principles of supervision and training

Ability to:

Plan, organize, and direct the operations of the Fiscal Services Department, including complex accounting, budgetary, fiscal reporting, payroll and accounts receivable/payable functions

Read, interpret and administer statutes, policies, and regulations concerned with legal responsibility of the District relative to assigned functions

Learn District utilized financial software used in scope of work

Communicate information of varying levels of technical complexity and speech formality, using appropriate grammar, tone, inflection and non-verbal cues (e.g., eye contact, facial expressions, etc.) to achieve desired communication results, while listening to and correctly deciphering verbal communication delivered by others.

Recognize and analyze problems and/or difficult situations and develop an appropriate and results-oriented course of action in alignment with legal constituents and requirements.