Director, Facilities Administration

JOB SUMMARY:

The Director of Facilities Administration reports to the Chief Operations Officer at Texas Southern University and directs the planning, development, and implementation of the Division's business and other administrative functions, including finance, budgeting, human resources, purchasing, information systems, facilities, resources planning, strategic planning, safety management, and records management.

DISTINGUISHING CHARACTERISTICS:

• Detailed-oriented

• Problem-solving and decision-making

• Excellent communication skills, writing, and oration

• Strong strategic planning skills

• Strong leadership

• Strong analytical capabilities

• Intellectually proficient

Essential Duties Summary

• Direct departmental planning, development, implementation, and management of all financial and budgetary functions, including budget preparation, analysis, accounting functions, internal and external controls, compliance issues, financial reporting, and expenditure tracking.

• Work with the Chief Operations Officer for contract negotiations and management with external vendors and contractors.

• Manage budgets for facilities operations, including forecasting, allocation, and expenditure tracking.

• Oversee and develop administrative policies and procedures and participate in the division's and/or department's strategic planning activities.

• Coordinate with university leadership to align facilities initiatives with institutional goals and objectives.

• Interface with multiple units that support student success.

• Responsible for project, program, and administrative support within Facilities Management, as well as support for project managers.

• Provide leadership and direction to subordinate managers and staff engaged in business and other administrative functions.

• Assist project managers with project file management, scheduling, and training coordination.

• Direct development and implementation of procedures for administrative support functions, information processing, and communication

• Use statistical processes to monitor and improve the quality of processes and output continually.

• Work with information systems staff to determine and prioritize the department's information system needs.

• Provide management support to executives and administrative oversight of the department.

• Plan and oversee department, division, or individual office relocation implementation, including staff and equipment.

• Assist with developing and implementing comprehensive strategic plans that establish goals and objectives for the department.

• Participate as a committee member and research process improvement strategies for departmental operations.

• Develop and maintain relationships with key stakeholders, including faculty, staff, students, and external partners.

• Assist with oversight of vendor management activities, including maintenance and construction.

% FTE

1.0

Hiring Range $73,417.00 - $91,771.00 Education

Master's degree in Facilities Management, Engineering, Business Administration, or a related field.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of:

• Best practices for organizational change management and sustainable transformation

• State and federal policies, procedures, practices, and regulations

• Requires comprehensive knowledge and subject matter expertise in technical and functional principles and procedures in multiple disciplines to handle any situation and lead or train others

• Project management approaches and tools, as well as the phases of a project lifecycle

• Complex systems and procedures

• Digital technology and higher education application software

Skill in:

• Researching and writing policies, laws, and regulations

• Problem-solving and decision-making

• Multitasking and time management

• Interpersonal, verbal, and written communication

• 1:1, small group, and large group facilitation

• Leadership, influencing, and relationship-building across functions to achieve a common goal

• Both verbal and written communication

Ability to:

• Prepare detailed reports

• Work well independently, as well as collaboratively with colleagues

• Connect with diverse stakeholders from various industries and at all levels of organizations

• Make presentations to colleagues and other stakeholders

• Review, analyze, and evaluate initiative outcomes

• Give and receive productive, developmental feedback

• Effectively maintain a multi-faceted work portfolio with competing demands

• Learn and grow with the University, recognizing that responsibilities may evolve to best serve the needs of the institution

Work Experience

• Minimum of 10 years of experience in facilities management, budget planning, procurement, or related roles, preferably in higher education.

• Proven experience managing large-scale facilities operations, including maintenance, construction, and renovations.

• Strong analytical skills with the ability to interpret financial data, analyze trends, and make strategic recommendations.

• Proficiency in financial software and systems and advanced proficiency in Microsoft Excel for financial analysis and reporting.

• Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

• Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders and build positive working relationships.

• Attention to detail and accuracy in financial record-keeping, budget monitoring, and compliance documentation.

• Commitment to maintaining confidentiality and professionalism in handling sensitive financial information and administrative matters.

• Demonstrated experience in cross-functional, enterprise-level initiatives that improve organizational performance through strategic change management and process improvement.

• Ten (10) to twelve (12) years of related experience in higher education or managing corporate partnerships in a non-profit setting preferred.

Working/Environmental Conditions

• Routine office environment.

• Sitting or standing in one location much of the time.

• Use of video display terminal.

• Attendance at engagement events on behalf of the University

• Extensive standing and/or walking.

• Handling lightweight objects.

• Using or carrying equipment.

• Stoop, bend, or lift.

Desired start date Position End Date (if temporary)