Director, Corporate Event Management & Board Relations

Job Location:

Corporate Indianapolis

PRIMARY PURPOSE:

This position plays a pivotal role in assisting with concept development, creation and flawless execution of executive meetings, corporate events, conferences, and conventions. Primary focus is project management, ensuring seamless coordination and execution of impactful event experiences while fostering and maintaining strong relationships with stakeholders and vendors. Precision, creativity, and effective communication are essential traits for success in this position.

PRINCIPAL RESPONSIBILITIES:

The successful candidate's responsibilities will include, but not be limited to:

Collaborate with the Vice President of Corporate Event Management & Board Relations to develop and execute comprehensive event strategies that align with Simon brand and company objectives. Manage event logistics for executive meetings, corporate events, and conventions from development to execution.

EXECUTIVE/BOARD RELATED EVENTS

• Collaborate with internal (including C Suite) and external stakeholders to ensure seamless coordination of meeting requirements and logistics.

• Conduct market research to identify optimal venues.

• Manage travel logistics including hotel rooming lists, ground transportation manifests, and other essential travel documents.

• Contribute to on-site event execution at the highest level.

• Adhere to budgets and proactively identify opportunities for expense savings.

CORPORATE EVENTS

• Coordinate with internal stakeholders to gather requirements, develop event concepts, and execute projects within established timelines and budgets.

• Conduct market research to identify optimal venues.

• Manage event vendors, securing bids, negotiating contracts, placing orders, and handling inventory upon receipt.

• Supervise event vendors and support staff during the execution of events.

• Collaborate with the Brand Department on any required event collateral, including invitations, presentations, signage, and promotional materials, ensuring brand consistency and messaging alignment.

• Document events, including securing bids for photography and videography, developing shot lists, overseeing image selection, and preparing recaps.

• Maintain event budget ledgers.

• Adhere to budgets and proactively identify opportunities for cost savings when applicable.

CORPORATE B2B EVENTS/CONVENTIONS

• Contribute to the development of strategies for conventions/events, aligning them with the goals of internal stakeholders.

• Collaborate cross-functionally with various department heads to address convention/event goals.

• Manage event vendors, from securing bids, negotiating rates to placing orders and managing inventory upon receipt.

• Oversee and manage support staff for successful event implementation.

MINIMUM QUALIFICATIONS:

• 4-6 years previous experience in event management, shopping center or hospitality industry

• Bachelor's degree, with a focus in marketing, events and hospitality is preferred.

• Experience working on variety of events with attendee size ranging from 25 - 1,200.

• Strong project management skills with the ability to prioritize tasks, develop timelines, manage deadlines, and deliver results in a fast-paced high-profile environment.

• Excellent communication and interpersonal skills, with the ability to build rapport, negotiate contracts, and resolve conflicts diplomatically.

• Strong ability to multi-task and handle multiple projects simultaneously.

• Independent worker who can take initiative and creates strategic and creative solutions to problems quickly.

• Professional team player and hard worker who will do what is needed to ensure the team's success.

• Strong working knowledge of Microsoft Word, Excel, PowerPoint

• Flexibility to work varied schedules including weekends and evenings.

• Overnight travel required.