This primary function of this position is to initiate, expedite, facilitate, monitor and assist with budget development of capital improvement projects (CIP) and supervision and management of RRHA physical operations. Directs the oversight and delivery of large capital projects with activities ranging from the environmental phase through design and construction of the project. Responsible for coordinating, monitoring and managing the development of project scopes and schedules for RRHAs annual capital project budgeting process; preparing budgets and project estimates; and reviewing costs for RRHA capital projects. Manages project coordination with all involved department representatives (Director of Maintenance, Property Managers, Maintenance Supervisors, etc.) project managers, vendors and liaisons to ensure projects are delivered within budgets and on schedule; performs quality reviews on schedules (including major activities, durations and milestones). Responsible for monitoring the contractors adherence and performance to the construction documents through regular oversight. Monitors and reports on project status for cost and schedule to identify potential variances, provides recommendations for possible corrective actions or efficiencies in timelines or budgets. Identifies and analyzes capital management, AMP and facilities maintenance departments performance trends and standard practices for the management and coordination of RRHAs capital projects and maintenance operations including all buildings and grounds, utilities, energy management systems and safety/security systems to provide a safe, healthy and comfortable environment for residents and staff.. Will administer RRHAs capital improvement software and the reporting of the CIP and maintenance performance metrics including budget and schedule compliance. Prepares a variety of reports, including graphical cost and schedule reports and documents concerns on project progress. Supervises subordinate managerial, supervisory, professional, technical, operative and administrative staff to ensure effective operations. Monitors and acts to assure regulatory compliance and satisfactory HUD performance indicator ratings. Considerable initiative and independence are exercised by an employee in this class in formulating and administering policies and procedures under the general supervision of the Chief Operating Officer (COO).
DUTIES AND RESPONSIBILITIES (illustrative only):
Strategic and Leadership Responsibilities
Develops and implements objectives, strategies, tactics and budgets related to design, management, construction and delivery of RRHA projects and to achieve RRHAs desired goals. Obtains and allocates resources, implements procedures/programs and executes operational objectives in support of the long term goals of RRHAs capital management plan, redevelopment, modernization, energy efficiency, systems and facilities. Provides responsible and technical staff review and coordination of such.
Establishes project priorities and schedules, monitors and evaluates work products and contractors; plans, directs and supports capital project development and facilities operations in order to ensure timely and cost effective delivery of large capital projects and facilities maintenance programs; participates in the development and administration of project budgets, prepares cost estimates; assists in the research, development and administration of revenue sources.
Participates in assessing legislative, regulatory, and funding opportunities and constraints; develops and implements strategies related to the design, management, construction and delivery of RRHA projects. Prepares bid specifications and requests for proposals; coordinates multiple projects with other RRHA and City departments, developers, architects, engineers and outside agencies.
Coordinates with federal, state and local agencies, other RRHA departments, developers, architects, and engineers during project conceptualization, design and implementation and ensures compliance with any pertinent regulatory and administrative requirements.
Directs project oversight and project controls activities for select RRHA programs and funding initiatives. Provides project delivery support to project sponsors responsible for implementing large capital projects and select programs within RRHA. Monitors project management and delivery to aid in programming decisions. Develops and implements strategies in partnership with project sponsors to assure projects are delivered timely and per scope and budget parameters.
Exercises a high degree of initiative and independent judgement in the performance of duties. Makes presentations to the Board and Committees, community members and stakeholders and may represent the agency before state, federal and regional agencies, boards and commissions; and before local citizens in public meetings and hearings.
Responsible for in-house and contract maintenance, engineering and design personnel engaged in large capital projects, central maintenance and system operations and select programs within the RRHAs projects.
Manages and implements HUD Capital Fund Program, including keeping obligations and expenditures updated and making recommendations as to prioritizing projects. Evaluates existing Physical Needs Assessments and other condition assessments and plans for emergency repairs and evaluates larger proposed and replacements in order to plan for needed projects
Develops, negotiates and recommends the approval of contracts and cooperative agreements with other governmental agencies, consultants, and private contractors, as needed, and is responsible for monitoring their implementation.
Prepares capital project and staff reports and provides timely communication to CEO and COO of project status and issues and maintains technical and administrative control of capital project, maintenance, systems and facilities development and support; facilitates complaint and problem resolution; develops and maintains project records.
Must be able to conduct meetings with designers and/or contractors in order to determine project requirements and prepare documents concerning purchase orders including design and construction scopes of work for need projects, including replacement, repairs and restorations of features in existing facilities. Must be able to prepare corresponding estimates and schedules for all design and construction related services and recommend appropriate contingencies.
Provides direct management of teams including supervisory, professional, technical, operative and administrative subordinate staff to ensure effective operations; may perform full range to supervisory activities, including but not limited to assigning and coordinating work; acting on employee problems; and hiring, promoting, developing, disciplining, and rewarding employees. Supervises, develops and evaluates professional and subordinate staff, interns and external consultant and contract teams.
Develops, contributes and manages RRHA Five year plan and Annual Work Plan for division and establishes work activity priorities and staff assignments.
Involved in the selection of Architect/Engineer and General Contractors; reviews drawings and assists with bid analysis of schematic design, designs development and final document completion
Makes frequent visits to the job site; assists with the punch list development and completion; ensures that all warranties are properly submitted and filed; reviews closeout documents submitted by contractors for compliance; develops final construction documents for the archives; monitors adherence to quality control and safety compliance (OSHA), adherence to contract agreements, including performance of required HUD/Davis Bacon wage interviews for all contractors doing business with RRHA. Ensures LBP and asbestos compliance.
Assists Real Estate and Development division in determining major renovation needs including job planning, blueprint and specification review and contractor document submittal review.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge in facilities management, contract administration, construction management and financial operations, including building trades with emphasis on capital budget development and management in a multi-family property environment.
Considerable knowledge of the principles and practices of project management and long-range asset planning techniques and practices as applied to a capital improvement program within a housing maintenance environment.
Advanced knowledge of construction estimating techniques, negotiated cost, lifecycle of infrastructure projects, contractor production rates, project design and construction flow
Extensive and proven leadership which emphasizes customer service as the cornerstone for how information is communicated and how work is completed.
Extensive knowledge of the methods and practices used in building and grounds maintenance. (i.e. OSHA regulations)
Excellent written and verbal communication skills, including strong oral presentation and organizational skills.
Ability to effectively conduct performance planning, efficiently assign and supervise the work of assigned employees provides constructive performance feedback.
Available to work evenings or weekends in the case of an emergency.
Considerable knowledge of the principles, methodologies of project management and demonstrated ability to effectively monitor and facilitate the completion of assigned projects on schedule and within budget.
Extensive experience with analysis of information/data, appropriate presentation, business case development and procedural documentation utilizing Microsoft software, including Word and PowerPoint that demonstrates attention to detail resulting in high quality deliverables.
Excellent proficiency with Microsoft Office including Word and Excel formula-driven spreadsheets, project scheduling software, RS Means and/or Yardi..
Must have the ability to be innovative, creative and flexible while ensuring absolute adherence to various legal, regulatory and programmatic requirements.
Must have the ability to read and interpret surveys, engineering drawings/plans, have knowledge of construction codes and terminology and be able to effectively present/market ideas both orally and in writing using multi-media technology.
Ability to establish and maintain effective working relationships with administrative staff, other employees, residents, the financial community, Richmond City officials and the general public.
MINIMUM REQUIRED QUALIFICATIONS:
The following requirements may be used to evaluate applicants for employment. When applicable, equivalent substitution will be allowed for differences in experience and education.)
Education/Experience: One or more degrees in architectural or civil engineering, urban planning, public or business administration, construction management, or a related field and five to ten years of related management experience, which includes asset planning, budgeting and facilities maintenance.
Education/Experience: A Master's degree in civil engineering, urban planning, business administration, public administration, architecture, construction management, or a related field and some experience with HUD-assisted programs. Considerable experience in maintenance management and project management of capital improvement projects management for residential/housing projects.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
TYPES OF PHYSICAL DEMANDS
Activities that exist up to 1/3 to 2/3 of the time (Frequently), Speaking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instruction to other workers accurately, loudly, or quickly. Hearing: Perceiving the nature of sounds by ear. Near Acuity: Clarity of vision at 20 inches or less.
Activities that exist up to 1/3 of the time (Occasionally), Reaching: Extending hand(s) and arm(s) in any direction. Handling: Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gears. Fingering: Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling. Accommodations: Adjustment of lens of eye to bring an object into sharp focus. This factor is important when doing near point work at varying distances from eye.
This description is a representative summary of the work performed by incumbents in this job title. Any one position in this classification may not involve all of the duties and responsibilities contained herein, nor are the examples of knowledge, skills and abilities exhaustive. Incumb