Dining Room & Catering Event Supervisor

Payroll Title: FOOD SVC SUPV 1

Working Title: Dining Room & Catering Event Supervisor

Job Code: 5234

Job Open Date: 03/05/2024

Application Review Begins: 03/20/2024

Department Code (Name): FCHO (The Club & Guest House)

Percentage of Time: 100%

Union Code (Name): 99-Non-Represented

Employee Class (Appointment Type): Staff:Career

FLSA Status: Exempt

Salary Grade: PSS/17

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $47,800 - $54,866/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: The Club & Guest House at UCSB - Building 581

Working Days and Hours: Tuesday

• Saturday, and may include evenings and holidays

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement if applicable: N/A

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

Housing, Dining & Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services. Additional responsibilities in the HDAE portfolio include Administrative & Residential Information Technology (ARIT) and The Club & Guest House. HDAE employs 600 full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties

The Dining Room & Catering Event Supervisor oversees activities in the dining room meal services providing excellent customer service. This position is responsible for event execution, and supervision. Acts as the onsite manager at catering events throughout the year which can include lead oversight on evenings and weekends.

Required Qualifications

• Bachelor's Degree or equivalent combination of education and experience.

• 1-3 years demonstrated ability to organize and manage a restaurant service and variety of events while maintaining a high standard of excellence.

• 1-3 years proven ability to train, schedule and supervise student staff.

• Or an equivalent combination of education and experience.

Preferred Qualifications

• Working knowledge in food service and sanitation regulations

• Intermediate computer application skills to include food service applications such as point of sale and inventory control software. Basic mathematics.

• Skills in verbal and written communication.

Special Conditions of Employment

• Satisfactory conviction history background check

• Valid driver's license and clean driving record

• ServSafe certification, or equivalent certification within 90 days of hire

• Work days and hours will vary, evenings and weekends included.

• Must be able to lift up to 50 lbs and stand for up to 8 hours a day.

• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

Club Event Coordination/Supervision

• 45%

• Works with the Food & Beverage Manager to determine student staffing needs for dining room service and catering events.

• Supervises activity in the dining room during meal services providing excellent customer service.

• Supervises an on-site crew of up to 25 student employees.

• Ensures all staff is properly dressed and ready for service when customers arrive.

• Maintains the provision of excellent service and professionalism to all customers and guests. Ensures employees fully understand their contribution and assigned tasks delegated by the student manager/supervisor.

• Works with the Food & Beverage Manager to resolve staffing issues.

• Supervises the cleaning and organization of the dining room, office and storage associated with The Club & Guest House.

• Helps train new employees and re-train current employees in efficient work methods.

• Monitors time cards and reviews labor reports for accuracy. Verifies timekeeping reports with event staffing reports to ensure accurate time and wage records and advises timekeepers/supervisors to make corrections.

• Utilizes various computer programs, including Excel, Word, E-mail and maintains inventory.

Event Setup Coordination

• 45%

• Coordinates and oversees food preparation on site.

• Oversees the set-up of the food on-site, including hands-on set-up when needed. Ability to prioritize and make necessary adjustments for last minute events.

• Stocks crates, racks and bins with supplies to be ready for events. Ensures the event area is organized and clean, and that signage is in order.

• Coordinates set up, supervision, and security of all bars for catering. Ensures that University alcohol policies are adhered to at all times.

• Ensures that food quality and safety standards are maintained on-site to achieve the highest public health standards and reduce the risk of food-borne illness.

• Accounts for the cleaning of all event equipment. Checks working order of all event equipment on-site and off. Requests equipment repair work as needed.

Other Duties

• 10%

• Must serve as an effective team member, with sensitivity to a multicultural work and living environment.

• Facilitates teamwork and a team spirit among all staff and managers within Housing, Dining & Auxiliary Enterprises (HDAE).

• Provides support to the Food & Beverage Manager to achieve the goals and mission statement of HDAE.

• Works closely with other departmental managers to effectively achieve the goals and objectives of The Club and Guest House.

• Develops, promotes and adheres to safety rules, standards or techniques as an integral part of business.

• Accepts special assignments, job rotation and reassignment as needed within HDAE.

UC Vaccination Programs Policy

• With Interim Revisions

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs

• With Interim Revisions.*

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information

• University of California Policy on Vaccinations

• With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

• Note: The Policy on Vaccination Programs

• With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.

Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

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Application Status

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