Digital Press And Copyright Specialist (Upated 5.6.24)

Job Title Digital Press and Copyright Specialist (Upated 5.6.24) Department Mailing & Printing Services Job Code C32512 Job category Full Time Staff Terms and Hours Regular, Clerical Hourly Full-time (CH), Non-Exempt. Salary Range Starting Hourly Rate $22, commensurate with experience Job Summary

The Digital Press and Copyright Specialist produces all aspects of print and press production for

the University community and ensures compliance with all applicable copyright laws. This position is a primary customer service point of contact for Print Services and reports to the Print Services Lead.

Updated May 6, 2024 to correct lift, carry, push, and pull objects that weigh up to 50 pounds in the physical requirements section.

Core Duties

• Operate and maintain all equipment, including Xerox Versant 3100 Press, Xerox 180 Press, C9065 copier, and Canon wide-format printer, to produce classroom materials, posters, flyers, notecards, booklets, and course packs.

• Organize print requests according to priority and deadlines and evaluate for efficiency.

• Provide excellent customer service and support to all faculty, staff, and students by handling requests, questions, and concerns quickly and professionally.

• Collaborate with departments across campus to fulfill their design and printing needs.

• Prepare and correct customer-supplied artwork using Adobe Creative Suite, Microsoft Suite, and Canva to ensure that artwork is print-ready.

• Communicate updates, feedback, and issues with clients.

• Electronic prepress production procedures, including production planning, file management, archiving, file corrections, proofing, workflow management, color correcting, and imposition.

• Maintain University brand consistency across all designs and printed materials produced in Printing Services.

• Manage and review documents for compliance and provide guidance and direction regarding copyright procedures.

• Provide direction and support to accommodate emergency requests.

• Arrange for delivery of completed orders.

• Perform bindery work: laminator, folder, paper drill, and industry guillotine paper cutter.

• Assist with non-profit mailings, which include setting up and operating mailing devices according to the job specifications and maintaining quality standards according to USPS guidelines using CASS certification and BCC postal software.

• Complete deliveries on campus and transportation of non-profit mailings to local off campus postal facilities utilizing University owned vehicles as needed.

• Supervise student employees as assigned. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, performance management and evaluations, and disciplinary processes including termination of employment.

• Act as primary point-of-contact for the assigned departments including serving as a resource about policies and procedures applicable to the department. Provide excellent customer service for in-person, email, and phone inquiries. Respond to internal and external inquiries and take appropriate action as required including proactively addressing potential issues and systematic matters.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position's purview and responsibility.

Education & Experience

• Required: Associates degree.

• Required: 2-3 years of relevant experience, inclusive of operating and troubleshooting a digital press.

• Required: Experience with Adobe Creative Suit, Microsoft Suite, and Canva.

• Preferred: Bachelor's degree.

• Or a combination of equivalent education and/or experience.

Certifications & Licenses

• Valid Driver's License.

Knowledge, Skills & Abilities

• Proven success in following through and completing projects.

• Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with projects, assignments, and process improvements.

• Ability to prioritize, multitask, and meet deadlines.

• Excellent organizational skills and attention to detail.

• Excellent analytical and problem-solving skills.

• Excellent verbal and written communication skills.

• Ability to routinely and independently exercise sound judgment in making decisions.

• Ability to maintain confidentiality and effectively handle highly sensitive and confidential information with sound judgment, tact, and discretion.

• Excellent customer service and interpersonal skills

• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.

• Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.

• Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.

• All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

Physical Requirements

• Frequently: sit, perform desk‐based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.

• Occasionally to frequently: capacity to manage stress and maintain personal stability in a demanding and stressful work environment.

• Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 50 pounds.

• Frequently: ability to interact and communicate with members of the University and others as necessary.

• As needed: ability to work any part of the day or week, including early mornings, evenings, overnight hours, weekends, and holidays.

Working Conditions

• Hours of employment: sometimes may require working flexible and/or longer hours, including nights and weekends, when necessitated by projects.

• Stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.

Work Standards

• Respect for the University's mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University's mission statement states in relevant part: "we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world." The University's Statement of Inclusion states in relevant part: "Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity."

• The full Mission Statement is at: www.up.edu/about/mission.

• The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.

• Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.

• Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.

• Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.

Benefits

Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University's home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

Posting Detail Information

Posting Number S131-2023 Number of Vacancies 1 Estimated Start Date Open Date 04/25/2024 Close Date Open Until Filled No Special Instructions Summary