Princeton University Princeton , NJ 08544
Posted 1 week ago
Overview
The Princeton University Art Museum seeks applications for the role of Digital Asset Coordinator. Reporting to the Manager of Art Information, the Digital Asset Coordinator will work in collaboration with staff from across the institution to facilitate the Museum's ongoing digital asset management program, which is focused on the storage, description, distribution, and retention of the Museum's digital assets, including images, video, audio, and documents. In addition, this position will play an important role in supporting the Museum's expanding creation and delivery of digital experiences online and on-site.
About the Museum
With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, home to collections that have grown to include more than 115,000 works of art ranging from ancient to contemporary art and spanning the globe. Committed to advancing Princeton's teaching and research missions, the Museum also serves as a gateway to the University for visitors worldwide. The Museum currently presents exhibitions in its two downtown venues (Art on Hulfish and Art@Bainbridge) and is touring collections exhibitions nationally and internationally. When the Museum opens its dramatically reconceived building, scheduled for spring 2025, it will initiate a new exhibitions program with annual exhibitions on-site and on tour.
To learn more about the Princeton University Art Museum, visit artmuseum.princeton.edu
Responsibilities
In this inaugural role, the Digital Asset Coordinator will act as front-end administrator for the Museum's digital asset management system (DAMS), ResourceSpace by Montala (known locally as 'Atrium'). They will play a lead role in setting institutional standards, workflows, and policies to underpin three core aspects of the Museum's digital asset program: ingestion and storage; metadata and description; and access and use. Their remit covers organizing, cataloging, preservation, and managing digital media and associated metadata necessary to support the Museum's collections, exhibitions, and programming.
As a member of the Communication and Information (C&I) department's Art Information team, the Digital Asset Coordinator will collaborate with staff across the Museum-most closely with the C&I Systems team and photo studio-to oversee the use of the DAMS, supporting both internal and external user groups.
Specific responsibilities will include
Ingesting, tagging, cataloging, organizing assets, and refining workflows for the DAMS
Partnering with the Collections Systems Specialist (the DAMS database administrator) and other front- and back-end system administrators to integrate content from various sources and databases
Handling routine DAMS troubleshooting
Performing quality assurance of assets, updating metadata, formatting, and file naming
Translating user needs into system configurations to help guide future system development and integrations
Assisting staff with ingesting Museum assets; communicating any inconsistencies or issues
Creating and maintaining documentation and staff training materials for proper digital asset management usage and workflows
Providing support, training, and assistance to Museum staff on effective usage of the DAMS
Assisting with asset organization and distribution for Museum staff and external users
Undertaking advanced asset searches and generating reports of digital assets
Performing any other duties reasonably related to the functions described above
This role will share responsibility with others in the C&I department regarding the management of image rights and permissions activities.
Qualifications
Essential Requirements
Experience in digital asset management including ingestion and storage workflows and protocols; digital asset metadata, description schemas, and taxonomies; access and usage policies; training and user support
Experience with database management, including creating organizational file structures, advanced searches, and batch processes
Close understanding of digital asset management integration between digital asset management platform with related collections information, content management, and project management databases
Knowledge and understanding of digital asset file parameters, color profiles, resolution, compression, file size, and formats
3+ years' experience in a museum, library, or cultural heritage institution operating a digital asset management system
Very high level of organizational and communication skills
Experience successfully working in a collaborative team
Preferred Requirements
Experience with ResourceSpace digital asset management system
Familiarity with The Museum System (TMS) collections information platform
Familiarity with Microsoft Office 365 platform (including Teams) and Airtable project management databases
Solid analytic skills to improve processes
Understanding of how museums are organized and how they document their collections
Indicated Items Required from the Applicant
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours
36.25
Eligible for Overtime
No
Benefits Eligible
Yes
Probationary Period
180 days
Essential Services Personnel (see policy for detail)
No
Physical Capacity Exam Required
No
Valid Driver's License Required
No
Experience Level
Entry Level
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