The Department of Finance and Administration (DFA) Statewide Procurement Specialist isresponsible for performing state level procurements for state agencies and institutions of highereducation in a variety of commodity groups, technical and general services, and providingguidance to agency/institution procurement personnel on proper methods of procurement andprocurement laws, regulations, policies, and practices. This position is governed by state andfederal laws and agency policy.
Typical FunctionsReviews and analyzes complex state level procurements in a variety of commodity and servicegroups; determines appropriateness of request, researches various commodity and servicemarkets for current specifications, job duties, and market conditions and trends in pricing. Provides technical and legal guidance to agency/institutions procurement personnel andagency evaluation committees on proper methods of procurement in accordance with the stateprocurement law, regulations, policies, and practices. Conducts or assists in conducting public bid openings and evaluation of vendor bid proposals.
Negotiates contract terms and conditions, awards contracts, and monitors vendor performance;reviews agency/institution request for changes to contracts and presents justification for oragainst changes. Administers statewide contracts that are utilized by state agencies/institutions and negotiateswith vendors on terms and conditions, pricing, and vendor performance issues. Utilizes the Arkansas Administrative Statewide Information System financial and procurementmodules to enter and retrieve information; researches and compiles reports to analyzeinformation and determine agency compliance.
Trains new procurement buyers and agency staff and develops training material. Participates in the review of current and development of revised and new legislation, policy,and procedure in the area of procurement. Performs other duties as assigned.
Special Job DimensionsKnowledge, Abilities, and SkillsKnowledge of the principles, practices, and procedures of public and/or private sectorprocurement. Knowledge of commodity and service market conditions and resources. Knowledge of financial and procurement software applications.
Ability to review and analyze agency specifications and write solicitation documents. Ability to conduct public bid openings and evaluate vendor proposals. Ability to negotiate contract terms and conditions, award contracts, and monitor vendorperformance.
Ability to utilize financial and procurement software applications to compile and analyze data. Ability to establish and maintain working relationships with agency/institution procurement staff,vendors, and manufacturers. Ability to review and analyze agency procurement requirements and documents and provideguidance to agency staff, vendors, and other interested parties.
Ability to communicate orally and in writing. Minimum Education and/or ExperiencePreferred QualificationsKnowledge of information technology and telecommunications goods and services.
Proficient in Microsoft Word and Excel.Certificates, Licenses, RegistrationsAgency Specific InformationONLY COMPLETED APPLICATIONS WITH WORK HISTORY WILL BE ACCEPTED.
Applications must include complete work history and references. A resume may accompany the state application but will not be substituted for any part of the application.
Veteran Preference: A copy of a DD-214 must be submitted to the Hiring Official, at time of interview to be considered for Veteran Preference.
DFA is an Equal Opportunity Employer; we will make any reasonable accommodations necessary to ensure equal employment opportunities.
A criminal background check is required for all DFA positions; an FBI background check may be required.
State Of Arkansas