Development Program Coordinator, Major Gifts

Yale University New Haven , CT 06501

Posted 3 months ago

Essential Duties
1.Drafts a variety of written materials, including detailed individual prospect briefings and gift indentures, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender. 2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects. 3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed. 4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings. 5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs. 6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. 7. Supports fundraising directors and gift officers in a range of additional activities related to the University's development effort, as needed. 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Position Focus:

As part of a team, collaborates with Major Gifts' frontline fundraisers to conduct intensive writing, research, data analysis and project coordination for the Major Gifts department within the Office of Development.

Drafts a wide variety of written materials, including comprehensive individual prospects briefing, gift indentures, extensive proposals, stewardship reports and internal and external correspondence that conforms to the style and voice of the sender. Conducts research on individuals, corporations, foundations and institutions using office files, databases and internet search engines and resources.

Investigates the history, status and accuracy of recorded gift commitments and gift acknowledgments as needed by gift officers and other university officials. As requested, ensures the accuracy of information communicated to donors and prospects by the Office of Major Gifts. Works directly with gift officers, other development staff and donors in resolving fund and reporting issues and special gift handling requirements.

Designs, develops and produces ad hoc reports and analyses through complex queries and intricate report manipulation, utilizing our primary Blackbaud alumni database (Hopper). Builds strong relationships with staff and other Yale departments to coordinate briefings and proposals and to plan events. Serves as a key contact on questions relating to various departmental needs. As an integral member of a team, coordinates high level special events across the country, including donor-hosted events and celebrations of special initiatives, to ensure timely and successful completion of the proceedings.

Drafts invitation and confirmation cards, compiles and maintains lists using complex queries, extends invitations, confirms attendance, ensures attendance accuracy, prepares biographies and talking points for guest speakers and drafts event flow documents. Manages stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. Interacts with donors at the request of director and/or gift officers in response to inquiries. Proactively serves as the primary point of contact for high level prospects not assigned to Major Gift officers.

The Principal Responsibilities listed below are generic in nature. Applicants will find the detailed responsibilities listed in this Position Focus to be most relevant to the position.


Preferred Education, Experience and

Skills:

Experience in a university setting or with development work, advanced degree, familiarity with Yale.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance.

Questions regarding Title IX may be referred to the University's Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.



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Development Program Coordinator, Major Gifts

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