Development Coordinator, Signature Events

As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community -- breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment -- we're empowering a movement for the T1D community. Share your support and help educate and empower individuals facing type 1 diabetes.

Our missing is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it.

Summary

This is an opportunity to join a strong Chapter team and work closely with staff partners, local leadership, regional and national colleagues, and an outstanding group of volunteers to increase the reach and impact of the Greater New England Chapter. The Chapter plays a vital role in the organization's success and currently includes a staff team of 11, a Community Board of Directors, and volunteer leaders who are actively engaged and passionate supporters of Breakthrough T1D. Our Chapter proudly serves Maine, eastern Massachusetts, New Hampshire, Rhode Island, and Vermont.

Under the direction of the Development Director, and through collaboration and coordination with national and regional teams, chapter staff, and volunteer partners, the Development Coordinator serves as a lead on the annual Gala, the Chapter's highest-grossing event, as well as the annual Golf Tournament. This position works closely with volunteer leaders from the Gala and Golf Committees, and plays an active role in organizing, coordinating, implementing, and helping to expand assigned activities within the Signature Events team.

The Development Coordinator oversees all aspects of Gala and Golf auction procurement efforts and works within multiple databases and spreadsheets, so incredible attention to detail and strong interpersonal skills are a must. Additionally, the Development Coordinator collaborates with the entire Chapter team to support all programs that enhance the impact of Breakthrough T1D's mission.

This position is hybrid, with a minimum of 2 days in the Wellesley, MA office.

Responsibilities

• Helps to identify, solicit, recruit, and develop volunteers for the Gala and Golf Committees. Assumes responsibility for key Development initiatives in partnership with all appropriate team members. Identifies areas that require improvement to ensure the success of each committee.

• Oversees and strengthens strategy for all aspects of Gala and Golf auction procurement.

• Serves as the main point of contact for Gala Committee members regarding their auction solicitation efforts, as well as coordination of auction winners and item donors

• Serves as the main point of contact for assigned Gala and Golf vendors

• Organizes post-event auction stewardship.

• Manages vendor meetings/scheduling pre and post event, contracts and invoices, processes and tracks payments, enters expenses into database.

• Plans and coordinates meetings, agendas, and activities. Prepares presentations, materials, and reports. Assists in the functioning of the Chapter's daily operations, projects, and tasks.

• Manages and maintains accurate and complete financial records.

• Manages a small portfolio of donor and volunteer prospects.

• Responds to and follows through on inquiries, needs, complaints and/or issues in a prompt and courteous manner. Accountable for meeting deadlines, responding to volunteers, and department requests.

• Strategically and consistently utilizes CRM data management tool to maximize efficiency and effective tracking of donor pipeline.

• Collaborates with national/regional staff resource teams and other Breakthrough T1D chapters to discuss best practices and share ideas.

• Supports and maintains the vision, mission, priorities, and guiding principles of Breakthrough T1D. Understands the strategic direction and purpose of the organization and supports the Chapter's fundraising strategies and business needs.

• Maintains a solid understanding of Breakthrough T1D's mission and research efforts.

• Supports other fundraising events, chapter activities, and programs as assigned.

Qualifications

• Minimum of 2 years of successful fundraising/event experience or relevant business/volunteer experience.

• Experience with event planning logistics, vendor relations, volunteer management, and committee development.

• Detail-oriented and strong organizational skills. Ability to prioritize and organize multiple projects, meet deadlines under pressure, problem-solve and effectively multi-task in a fast-paced environment.

• Must be a self-starter while also being collaborative, enjoys working on a team, and adaptable. Sense of humor a plus!

• Strong verbal and written communication.

• Excellent interpersonal and relationship building skills. Ability to build rapport with participants, donors, volunteers, and the public.

• Experience with computer systems and databases. Proficient in Microsoft Office Suite. Familiarity with Salesforce, WordPress, Greater Giving, Convio/Luminate, and Canva preferred.

• Knowledge of administrative procedures, such as coordination of people and resources, planning, and resource allocation, as well as ability to develop presentations, reports, and business correspondence, manage files and records, and coordinate other office procedures.

• College degree or equivalent combination of education and experience.

• Ability to travel within the Chapter footprint. Occasional evening and weekend work as needed.

Essential Functions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Additional information:

Requests for medical, religious, and other exemptions will be considered on an individual basis. Breakthrough T1D will comply with all federal, state, and local laws.

Breakthrough T1D supports a diverse and inclusive workforce.

Breakthrough T1D is an Equal Opportunity Employer.

All your information will be kept confidential according to EEO guidelines.