Development Assistant

Job Title Development Assistant Full Time/Part Time Full Time FLSA Non-Exempt General Job Description

This is an administrative position responsible for assisting the Development Office in daily operations by performing administrative support duties combined with entry-level development work. Responsible for assisting with coordination of special events and research on prospective donors and performing a wide variety of administrative activities. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Associate Vice President of University Advancement.

Essential Job Functions

• Provides administrative support to the Development Office by assisting staff in daily duties and responsibilities.

• Serves as first point of contact for the department by answering phones, greeting visitors, and directing individuals to the appropriate staff member.

• Interprets policies and explains procedures relating to departmental activities.

• Maintains and updates departmental policies and procedures.

• Receives and distributes departmental mail.

• Handles routine and confidential correspondence.

• Monitors departmental website regularly to identify any necessary updates regarding fundraising projects, initiatives, and campaigns as well as all other development-related activities and operations. Initiates changes with approval of the associate vice president.

• Maintains departmental records and files.

• Assists with scheduling appointments for the associate vice president and development officers.

• Assists with coordinating travel plans for the associate vice president and development officers, to include generating expense reports and travel reimbursement for departmental staff.

• Assists with planning and coordinating special events.

• Assists in researching prospective donors, to include compiling data and submitting summary reports to the associate vice president and development officers.

• Assists in compiling various regular, special, and ad hoc reports.

• Maintains a professional and courteous demeanor while representing the department and university.

Non-Essential Job Functions

• Assists with special projects as assigned.

• Works outside normal office hours and on weekends as required.

• Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities

The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

• Knowledge of, or the ability to learn, university policies and procedures.

• Knowledge of general office practices and procedures.

• Skill in typing with minimal errors.

• Skill in the use of standard office equipment and software.

• Skill in using computer applications including spreadsheet, database, and word processing software.

• Skill in completing assignments accurately with attention to detail.

• Ability to learn office- and university-specific software.

• Ability to understand and interpret policies and procedures accurately.

• Ability to accurately prepare and maintain records, files, and reports.

• Ability to communicate effectively in both oral and written form.

• Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.

• Ability to analyze, organize, and prioritize work while meeting multiple deadlines.

• Ability and desire to promote a favorable image of the university.

• Ability to work with and maintain confidential information.

• Ability to work evenings, nights, and weekends as necessary.

Physical Demands Required Education

High school diploma or equivalent is required.

Required Experience and Training

Five years of related experience is required. Experience in development/fundraising or a directly related field is required. Experience in general office practices and procedures is required. Experience in the use of computer applications is required. Candidates who do not meet the experience requirement but have a Bachelor's degree in a related field may also be considered on a basis set forth by the Department of Human Resources.

Preferred Qualifications

Some college coursework in accounting, business, or a related field is preferred.

Special Conditions for Eligibility

This is a security-sensitive position subject to criminal record check.

This is an IT-sensitive position subject to the Computer and Network Security policy.

Min Pay Rate Mid Pay Rate Salary Information Salary Grade - 15 Specific Job Requirements/Duties for this Posting Is Background Check Required? Yes Benefit and Retirement Eligibility

This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.

EEO Statement

Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

Posting Detail Information

Posting Number S2024-047 Candidates Eligible to Apply Open to all qualified applicants Number of Positions Available 1 Posted Date 04/09/2024 Review Start Date Close Date Work Schedule Will discuss Open Until Filled Yes Special Instructions to Applicants Posting Quick Link https://careers.sfasu.edu/postings/11355

Contact Information

Contact Name Trey Turner Contact Phone (936) 468-5406 Contact Email turnertrey@sfasu.edu Contact Information