Design Operations Manager

State Street Global Advisors Quincy , MA 02170

Posted 2 months ago

Job Summary

The design operations manager is responsible for efficiently managing the logistics and administration for the experience design team(s) and its resources. The Operations / Resource manager is responsible for maintaining a work environment that enables design productivity for an experience design team and includes responsibilities for logistics, facilities, procurement, and staff and project onboarding.

Responsibilities include:

  • Procurement

  • Coordinate and manage procurement process for software, hardware, etc as needed to enable design team

  • Coordinate contracts/ Statement of Work with vendors and manage through the procurement process.

  • Track inventory of equipment/software

  • Logistics

  • Manage Ad-Hoc Client Requests

  • Equip Project Teams (Supplies & Materials)

  • Coordinate Event/Workshop (e.g., invites, scheduling, Catering, seating arrangements)

  • Provide Client Access (e.g., Badges, Parking)

  • Manage scheduling and logistics for dedicated design studio(s)

  • Facility Management

  • Reserve Rooms

  • Plan Room Setup

  • Coordinate with Facilities Staff (Maintenance, AV, Tech, Security, Parking)

  • Order / Restock Office Supplies / Food

  • Manage design studio space (scheduling, procedures, etc); coordinate setup of new design spaces

  • Staff Onboarding

  • Order software, equipment, access, etc. for new hires

  • Coordinate training and new hire orientation

  • Manage access/set up new employees or contractors (e.g. beeline)

  • Vendor Management

  • Build and Maintain Vendor Relationship

  • Communicate with Vendors on Behalf of Studio

  • Coordinate to Minimize Disruption (e.g., Construction)

  • Financial Management

  • Reconcile Design Expenses

  • Send Invoices for Payment

  • Analyze Project Actuals to Baseline Forecast


  • Bachelor's degree with 1-2 years' work experience

  • Experience with State Street administrative processes a plus

  • Excellent verbal and written communication skills

  • Strong organizational, analytical and project management skills

  • Results and action oriented attitude

  • Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint and Excel

  • SharePoint experience a plus

  • Project management skills; ability to manage projects on tight time frames and realign priorities and deliverables to ensure milestones and targets are achieved

  • Knowledge of design thinking and experience design practices a plus

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Design & Restructuring Manager VP

State Street Global Advisors

Posted 1 week ago

VIEW JOBS 11/10/2018 12:00:00 AM 2019-02-08T00:00 State Street's Client Intelligence team is building a new analytics capability with a focus on identifying opportunities to continuously improve our client's experience. We are looking for a motivated, analytical and self-driven project manager to lead the execution of this initiative. As a Project Management Consultant you will be responsible for: * Planning and coordinating work across a talented team of business analysts, quantitative analysts, data visualization and data engineering professionals * Communicating with key project stakeholders across the organization to ensure expectations are clear and understood * Working independently with minimal supervision to establish appropriate governance and controls This position will interact frequently with senior stakeholders from across the organization in addition other members of the Client Intelligence team in North America and EMEA including our offshore team in India. You Will: * Manage the daily execution, development and delivery of the project including regular status reporting, issue and risk management * Collaborate with internal stakeholders to design and execute against strategic project milestones and detailed project plans * Develop appropriate communication and change management plans to ensure the successful deployment and adoption of project deliverables * Establish strong data governance policies and procedures to protect sensitive client data Desired Qualifications: * You should be motivated and self-driven with a strong knowledge of project management principles and concepts * You should have an ability to communicate effectively to a wide range of audiences with demonstrated experience managing stakeholder expectations * You should have experience managing the technical projects * If you have experience in investment banking, private equity, or corporate finance it is a plus * Experience with State Street is a strong plus * Minimum of 6 years of relevant experience State Street Global Advisors Quincy MA

Design Operations Manager

State Street Global Advisors