Deputy Recording Clerk

Description

This is a full-time, FLSA non-exempt position with the Carson City Clerk/Recorder's Office, located in Carson City, NV. Under general supervision, reviews, records, preserves, maintains and protects the integrity of all recorded documents. The Recorders office is the "Keeper of the Records" with recorded documents dating back to the 1800's.

Ideal Candidate: The ideal candidate for this role is willing to work with all aspects of recorded documents, has attention to detail, customer service skills and is willing to be a cohesive part of the Clerk/Recorder's team. Successful candidates have a minimum of (2) two years of administrative experience or an equivalent combination of education and experience.

Salary Ranges:

Employer-Paid PERS Retirement:$20.3029 - $30.4547 hourly / $42,229.98 - $63,345.88 annually

Employee/Employer-Paid PERS Retirement:$24.0954 - $36.1434 hourly / $50,118.38 - $75,178.22 annually

This position is covered by the Carson City Employees Association. The current collective bargaining agreement outlines the generous benefits offered to Carson City employees:click here

To learn more about the Nevada Public Employees' Retirement System (PERS),click here.

This recruitment is open on a continuous basis. Interested individuals are encouraged to apply immediately as hiring may occur early in the recruitment process. This recruitment will close without notice when either a sufficient number of applicants are received or a hiring decision has been made.

Please Note: Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application, or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment.

Examples of Duties

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Performs specialized office work in accordance with State regulations, office policies and procedures.

• Examines various legal documents for sufficiency, completeness and adherence to laws and applicable Nevada Revised Statues.

• Records all incoming documents submitted over the counter or through mail and E-recordings.

• Maintains updated monthly reports on various functions within the Clerk/Recorder's Office.

• Completes daily cash deposits and maintains strict cash handling procedures.

• Transmits weekly FTP's. Bills accounts monthly along with reconciling the accounts.

• Responsible for maintaining a clean work environment.

• Verify accuracy of Official & Old Ormsby County records.

• Organizes own work, sets priorities, and ensures that critical deadlines are met.

• Contributes to the efficiency and effectiveness of the Clerk/Recorder's Office by acting as a team player, communicating, offering suggestions, and directing or participating as a cohesive active member of the team.

• Performs a variety of general office support work including indexing of all recorded documents, filing, answering telephone inquiries, typing correspondence, opening, handling, and distributing mail.

• Maintains accurate records and files; assists in the maintenance of Official City records.

• Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.

• Processing of office invoices

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

Equivalent to a High School Diploma or GED AND two (2) years of related administrative experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

• None

Required Knowledge and Skills

Knowledge of:

• Computer applications such as Winscape, Landmark, Microsoft Suite and Enterprise ERP Software (Tyler/Munis).

• Business arithmetic.

• Standard office practices and procedures, including filing and the operation of standard office equipment.

• Codes, policies and procedures regarding the recordation of legal documents.

• Record keeping principles and practices.

• Correct business English, including spelling, grammar and punctuation.

• Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.

Skill in:

• Making accurate arithmetic calculations.

• Reviewing detailed documents for completeness, accuracy and compliance with regulations.

• Interpreting, applying and explaining applicable codes and regulations.

• Reading, interpreting and explaining rules, policies and procedures.

• Maintaining accurate records and files.

• Preparing clear and concise reports, correspondence and other written materials.

• Working without close supervision in standard work situations.

• Establishing and maintaining effective working relationships with those contacted in the course of the work.

• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities; typing skills.

SUPERVISION RECEIVED AND EXERCISED:

Under General Supervision- Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling between offices.

Supplemental Information

• All new employees will serve a probationary period of twelve (12) months. Such employees are not subject to the collective bargaining agreement and may be laid off or discharged during this period for any reason, or no reason.

• Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Any City employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.

• Employees may be required to complete Incident Command System training as a condition of continuing employment.

• New employees are required to submit to a fingerprint-based background investigation which cost the new employee $48.25 and a drug screen which costs $36.50. Employment is contingent upon passing the background and the drug screen.

• Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov.

• Carson City is an Equal Opportunity Employer.