Deputy Manager

ABOUT OATH:

The City of New York's Office of Administrative Trials and Hearings (OATH) is the nation's largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City's central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

JOB DESCRIPTION:

OATH's Clerk's Office is seeking to hire a Principal Administrative Associate I to serve as a Deputy Manager within our Penalty Processing Unit. Bank reconciliation is a part of the Comptroller's directives for every revenue generating agency. Confirming that payment records have been deposited and applied correctly are paramount to OATH and its operations. The Deputy Manager will perform various essential functions in the Clerk's Office/Penalty Processing Unit including, but not limited to:

• Clearly explaining reconciliation procedures and expectations to the public, providing information to the public that is consistent with established protocols, and making appropriate referrals to the public where applicable.

• The reconciliation of bank, branch office and online lockbox payments utilizing reports from online portals, the Comptroller's and Department of Finance Reports.

• The reconciliation of monthly bank deposits, preparation of monthly revenue reports and reporting discrepancies & adjustments to the bank.

• Notifying their manager of any discrepancies, and following-up on discrepancies to determine cause.

• Serving as a liaison to outside vendors, the public, and internal IT in order to correct erroneous transactions and payment data.

• Review daily reports of all in-person and online payments from various systems as well as internal IT reports to ensure that all payments posted properly.

• Prepare monthly revenue reports as well as ad hoc reports as needed.

Special Note:

Only candidates currently serving in a NYC agency as a permanent Principal Administrative Associate or who are currently reachable on the NYC civil service list should apply.

Minimum Qualifications

1.A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2.An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3.A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4.Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

Preferred Skills: - Proficiency in Excel.

• Basic math skills and attention to detail.

• Knowledge of Microsoft Word, Outlook, Access and PowerPoint.

• Excellent oral and written communication skills.

• Knowledge of the City's Financial Management System (FMS) is preferred.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.