Deputy Librarian

The City of Salinas is looking for its next Deputy Librarian! This recruitment is open until filled and may close at any time. Apply today!

First Review Date: Tuesday, April 23, 2024.

An additional Educational Achievement premium of 2.5% will be paid for a Bachelor's degree plus 2.5% for a job-related graduate degree. This position will also receive a 4% salary increase effective in July 2024.

SPECIAL INSTRUCTIONS: All applicants must provide proof of the required education at the time of application or submit to the Human Resources Department. Applicants with foreign degrees/transcripts must provide U.S. degree equivalency by submitting a credential evaluation report. Applications are incomplete without the required documents and will be disqualified. Applicants are responsible for ensuring all documents are received.

The Deputy Librarian develops and supports the Library's strategic direction, planning, and implementation. Manages daily operations, directly supervises senior staff, fosters collaboration among city departments, and guides professional development.  Supervises and manages the financial and material resources required for the success of assigned projects, programs, studies, and events.

Distinguishing Characteristics: This is a single level position responsible to perform library management, provide administrative support to the Director, and support the strategic direction of the Library and Community Services Department. Assists in budget preparation, planning, and administration and performs special projects as needed or assigned. Receives direction from the Director and exercises supervision over professional, technical, and clerical staff and volunteers. May work out-of-class by serving as the Department Director in the Director's absence.

• Manages, supervises, and provides highly professional assistance for the daily operations of the Library and its services; researches, develops, and implements strategies to enhance the Library's goals, procedures, objectives, and policies.

• Oversees, directs, and evaluates professional, technical, and clerical staff and volunteers; recommends the hiring of personnel, provides training and orientation, conducts performance evaluations, and implements disciplinary procedures where appropriate; maintains and ensures high professional standards of personnel for the efficient operation of the department.

• Provides input, guidance, recommendations, and direction for the creation, development, and implementation of the Library's strategic direction and long-term goals; consistently researches, analyzes, and evaluates the Library's goals and objectives; provides highly professional guidance on services, policies, procedures, and standards to facilitate the Library's direction.

• Provides excellent customer service; develops strategies and training needed to ensure customer complaints and requests are handled timely, efficiently, and professionally.

• Directs, oversees, and facilitates the development of the division's work plan; assigns and delegates work activities, projects, and programs to benefit the Library and community.

• Prepares complex statistical and analytical reports and correspondence.

• Researches, prepares and submits required applications for a variety of grants and special funding sources to meet patron needs and improve program services.

• Prepares, administers, and manages the development of the Library's programs, special projects, and overall budget; provides insight, recommendations, and forecasting for budget development, preparation, and implementation.

• Represents the Division and the Department at City Council Meetings, Library Committees, and various outside agencies; prepares, compiles, and delivers presentations to community organizations, interdepartmental meetings, and City leadership meetings; provides analytics and evaluative information regarding the Library's policies, programs, personnel, materials, and facilities.

• Directs, coordinates, and implements new technologies to enhance the use of the Library and its programs and services; stays current with technology trends and makes recommendations to update existing technology infrastructure.

• Assists in the coordination of departmental and division activities, facility maintenance, pertinent renovations, and managing large facility projects.

• Performs other duties as assigned.

Typical Decisions: This incumbent will typically make supervisory, administrative, budgetary, operational, and strategic decisions throughout the Library and Community Services Department.

Knowledge of:

• Principles and practices of Library services, administration, and budgeting

• Grant development and funding proposals

• Personnel management including training, labor relations, and equal employment opportunity

• Budgeting and preparing budget documents

• Computer skills including databases and spreadsheets

• Division policies and procedures

• Research techniques, sources, and availability of information

• Effective public relations and communication techniques

Skill in:

• Establishing and maintaining effective working relationships with department staff, library patrons, and City Staff

• Managing a division, including preparation and oversight of budget, staffing, major projects, and accompanying administrative details

• Communicating clearly and concisely both verbally and in writing

• Making public presentations and reports

• Conflict resolution and personnel management

• Supervising, training and evaluating subordinate employees.  Exercising independent judgment with tact and diplomacy

• Preparing concise, comprehensive, and accurate written reports and correspondence

• Customer service and promoting the vision, direction, and goals of the Division

• Operating various office equipment

• Effectively organizing tasks, prioritizing, and meeting deadlines

Education: Master's in Library Information Science or Master's in Library Science.

Experience: Five years of increasingly responsible experience in library administration or public administration and four years of supervisory experience.

Licenses and Certifications: A valid State of California Class C Driver's License. Employee must complete AB 1825 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.

Physical Demands and Working Conditions:  Subject will be sitting in an office environment for extended periods of time with frequent standing at the counter. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to twenty pounds. Incumbent may be required to work occasional evenings and weekends. Must drive a vehicle and travel for meetings, seminars, and classes.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.

For questions, please contact:

Edward F. Sisson, SHRM-SCP, SPHR, CEBS

Senior Consultant, Talent Acquisitions & HR Services at CPS HR Consulting

Phone: (916) 471-3362

esisson@cpshr.us