Deputy Juvenile Register/ Court Recorder

Livingston County Howell , MI 48843

Posted 3 weeks ago

About Us:

We are located in Southeast Michigan and are one of the fastest growing counties in Michigan. Livingston County consists of 16 townships, 2 villages and 2 cities. The county contains a diverse mix of rural agricultural areas, historic downtowns, suburban development, lake-side living and large recreational lands. Home to two metro parks (Kensington and Huron Meadows), 3 state recreation areas (Island Lake, Brighton, and Pinckney), 1 state park (Lakelands Trail), 2 state game areas, 1 wildlife area, 2 Livingston County parks (Lutz and Fillmore), and numerous local parks, Livingston County has an abundance of recreational opportunities. Livingston County offers 163 park acres per 1,000 residents, more than any other county in Southeast Michigan.

Position Summary:

Under the supervision of the Juvenile Register, assists in processing and maintaining the juvenile court records, including criminal, consent, status, dependent neglect, and tickets. Serves as a leader for any clerical positions as assigned including training. Prepares files and court documents and enters and updates file information to the computer system. Performs a variety of other functions related to preparing and maintaining juvenile records. Acts for the Juvenile Register in the absence of that individual and serves as a Court Recorder for juvenile matters.

Benefits:

  • Hybrid pension plan which includes a Defined Benefit & 401a with an employer match

  • Comprehensive Medical, Pharmacy, Dental & Vision

  • Optional Voluntary 457 Deferred Compensation plan

  • Voluntary Short-term & Long-term disability

  • Employer paid Basic Life & AD&D insurance

  • Health & Dependent Flexible Spending Accounts

  • Paid vacation, sick days & 13 Holidays.

  • Tuition Reimbursement

  • Up to $500 annual Wellness reimbursement & $100 incentive for completing your annual physical & Health Assessment.

  • Voluntary benefits such as Accident, Critical Illness, Hospital & Whole Life policies

  • Employee assistance program

Pay Rate Information:

The Deputy Juvenile Register/Court Recorder position is a Union position and starting pay is $38,462/year. This position is eligible for step pay increases within our Court Bargaining Agreement Grade 5 wage scale. Top end of the current wage scale for this position is $45,962/year.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

  • Processes new petitions, schedules hearings, and enters case data to the computer system. Ensures all parties are properly noticed including agency, casework, and financial staff. Prepares court orders following hearings when recording and emergency orders as needed. Keeps a log of court and file activity on the computer.

  • Enters and updates information to the computerized case management system, including entering parties and demographic information, victims, addition of new petitions and offenses, and entries related to court actions. Generates court orders from information in the system.

  • Processes juvenile traffic violations, including entering information to the computer, scheduling before the Attorney/Referee and notifying parties. Prepares abstract for the Secretary of State, and serving as traffic clerk. Prepares appropriate paperwork on runaways for the Sheriff Department for input into LEIN.

  • Types, edits and proofreads court reports, petitions, correspondence, and other documents related to the Juvenile Division.

  • Ensures that telephone callers and visitors are addressed, responds to inquiries, explains court policies and procedures and/or directs people to the proper individual or agency. Receives money and prepares receipts.

  • Collects information from minors and parents necessary for court files. Contacts probation officers, police departments, schools and other agencies for background information.

  • Processes status offense files, includes setting up files, logging scheduling information, preparing and mailing notices, making copies of documents, entering data to computer, and notifying proper law enforcement or social agency.

  • Assists the Juvenile Register in maintaining all juvenile records for the county, which includes opening case files, logging case information and recording and filing legal documents in order to maintain the paper file of information. Ensures proper closure or destruction of files.

  • Contacts attorneys' offices regarding court files and hearing dates and prepares orders to appoint attorney to cases. Copies documents for court appointed attorneys.

  • Acts for the Juvenile Register in the absence of that individual. Provides direction and assistance to the clerk for the juvenile division

  • Performs a variety of related support tasks such as preparing fingerprint orders, receipting payments on the computer, faxing documents, making copies and related tasks.

  • Records court proceedings, hearings, and trials verbatim, utilizing applicable computer-aided equipment. Directs speakers to microphone, clarifies inaudible statements and notes identification of speakers, noting point of important actions in order to ensure accurate recordings and transcripts.

  • Maintains all recording and video equipment. Keeps courtroom maintained and in order.

  • Prepares and distributes video/digital copies of court proceedings under the direction of the court.

  • Assists during court proceedings by marking, logging and retaining exhibits as mandated by court rules. Calls cases to order and administers oath to witnesses.

  • Schedules and maintains the Juvenile Referees' and assigned judges' dockets for all juvenile-related matters.

  • Assists the Juvenile Probation Officers with cases, including processing probation violations, show causes, and other motions and performs a variety of other support tasks such as preparing fingerprint orders, faxing documents, making copies, preparing emergency orders, and other clerical tasks.

  • Responsible for entering specific juvenile court orders in LEIN, as well as removing orders from LEIN to ensure compliance with police agencies.

  • Assists in overseeing other assigned clerical employees in juvenile operations including task oversight and training.

  • Performs other duties as directed.

Required Knowledge, Skills, Abilities, and

Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.

Requirements include the following:

  • High school diploma or equivalent and two years of progressively more responsible experience in a court clerk position.

  • The county, at its discretion, may consider an alternative combination of formal education and work experience.

  • Ability to learn basic court proceedings and the State of Michigan Court system, court procedures, practices and statutes, and maintaining files.

  • Skill in proofreading, reviewing forms, documents, preparing transcripts, and reports.

  • Skill in assembling and analyzing data and preparing accurate reports.

  • Skill in effectively communicating ideas and concepts orally and in writing

  • Demonstrated ability to maintain professional integrity and respect for victims, witnesses, and families, including the ability to effectively meet and deal with the public.

  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, children and families and the public.

  • Skill in the use of office equipment and technology, including Microsoft Suite applications, database use and the ability to learn new software programs applicable to the position.

  • Skill in the use of audio and video equipment.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office and courtroom setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.

The typical work environment of this job is a court or business office setting where the noise level is quiet and sometimes moderate.


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Deputy Juvenile Register/ Court Recorder

Livingston County