Deputy Infrastructure Budget And Finance Director - Infrastructure Division - Sfpuc (0932) (144961)

• Application Opening: Thursday, June 20, 2024
• Application Filing Deadline: Thursday, June 27, 2024, at 11:59 PM (PDT)
• Starting Annual Salary Range: $159,224 to $203,164 Annually (Range A)
• Recruitment ID: PBT-0932-144961 / RTF0144960-01100629

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

WHO ARE WE?

San Francisco Public Utilities Commission (SFPUC)

Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area - 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at here.

Role description

About the Infrastructure Budget and Finance (IBF) Group of the Infrastructure Division

The IBF group oversees the development and maintenance of the Infrastructure Division's Biannual Operating Budget; manages the development, maintenance and operations of the SOLIS Contract Management and Billing System as well as the Timelive System, in support of the City and County of San Francisco's Financial and Procurement (PeopleSoft) System; and is responsible for processing all SFPUC multi-billion dollar Professional and Construction Services Contracts, purchase orders and invoice payments. Additionally, the IBF group oversees the loan disbursement process for low-interest, federally funded financing from SRF and WIFIA sources for SFPUC's Capital Programs. Lastly, this group is also responsible for generating all operating budget, contract compliance, and procurement related reports; responding to various audits and Public Records Requests; and performing routine cost reconciliation reporting needed to support the Infrastructure Division's day-to-day business operations.

Position Description

Under general direction of the Infrastructure Budget and Finance (IBF) Director, the 0932 Manager IV will serve as the Deputy Infrastructure Budget and Finance Director and will oversee the day-to-day operations of the IBF Group's Payment Processing, Certification, Systems and Reporting, Operating Budget, and Policies and Procedures functions. This position will be responsible for assisting the IBF Director with coordinating and implementing programs and workplans for all IBF functions and with defining the overall organizational structure, staffing requirements, and resource allocations and needs for IBF's functions. The Deputy IBF Director will interface with all managerial levels in the Department and with outside agencies in meetings involving Infrastructure Division administrative systems, policies, and procedures that support Infrastructure staff in delivering the SFPUC's Capital Improvement Programs.

This position will be responsible for assisting the IBF Director with the financial development and management of the Infrastructure Division and of the SFPUC's Headquarters Building operating budget. This position also will be responsible for overseeing the payment processing, managing the certification process for all SFPUC contractual agreements and their related purchase order releases, managing the operations and system development for the SFPUC's Contract Administration and Online Invoicing System (SOLIS) and Consultant Timekeeping System (TimeLive), managing the development of policies and procedures documentation for internal and external audiences covering IBF's functions, and overseeing the preparation, data accuracy, and distribution of various reports to internal staff and external audiences related to all IBF functional areas.

The essential functions of this position include, but are not limited to:

• Responsible for managing the allocation of resources and organizational structure within multiple functional areas in the IBF group to achieve timely outcomes, measurable goals, and effective and efficient use of resources, and to adjust those allocations to meet new programs and workplans.

• Develops and implements the Infrastructure Division bi-annual operating budget, monitors expenditures to ensure adherence to the approved budget, maintains fiscal integrity and strong internal controls, and promotes accountability and integrity in the administration of the budget.

• Develops and implements Infrastructure goals, policies, procedures, and strategic plans related to the operating budget, fiscal planning, overhead recovery, and encumbrances of funds to ensure smooth and effective operations and to meet short-term and long-term objectives.

• Plans and directs strategic and tactical matters related to budget management, cost benefit analysis, forecasting needs, and securing new funds/budgets for non-routine and capitalizable expenditures.

• Advises and consults with Infrastructure Bureau Managers to identify and resolve complex and impactful operating budget matters, forecast budget and resource needs, and address budget shortfalls.

• Directs and oversees the operations and system development for the SFPUC's Contract Administration and Online Invoicing System (SOLIS) and Consultant Timekeeping System (TimeLive) and identifies inefficiencies and implements system enhancements to improve productivity, performance, and user experience.

• Directs and oversees the certification process for all SFPUC contractual agreements and their related purchase order (task order) releases, with a focus on financial and contract data integrity and internal controls.

• Manages the system administration, data integrity of system queries and interfaces, and data reconciliation processes for SOLIS to the PeopleSoft System, with an emphasis on timeliness and accuracy.

• Develops and delivers training sessions related to budget operations, contract and purchase order processes, SOLIS, TimeLive, and internal controls requirements with respect to City Administrative Code and Charter regulations and Departmental guidelines and policies.

• Plans, monitors, evaluates, and supervises mid-level supervisors and professional staff in a complex financial and operations environment.

• Directs the preparation of monthly, annual, and ad hoc reports and directs the gathering and analysis of information and reports necessary to document and evaluate Infrastructure and IBF processes.

The Deputy Infrastructure Budget and Finance Director (0932 Manager IV) is required to perform other related duties as assigned.

How to qualify

Minimum Qualifications

Education: Possession of a baccalaureate degree from an accredited college or university; AND

Experience: Eight (8) years of full-time professional level experience independently performing complex accounting, financial analysis, budget monitoring, and/or grant management, of which three (3) years of the required experience must include supervision of professional staff in financial analysis and accounting.

Substitution: Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Note: One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.)

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring:

• Experience developing and managing large and complex budgets for an organization spanning multiple departments, divisions, and/or programs.

• Experience developing and managing complex budgets in a large utility or local government agency.

• Experience developing and implementing contract/purchasing policies and procedures in a large organization.

• Experience leading large scale financial system improvement efforts.

• Proven leadership and management ability in directing multi-functional team.

• Demonstrated strong oral and written communication skills including presentation to a variety of diverse group of stakeholders.

Verification of Experience and/or Education: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at How to Verify Education Requirements | Department of Human Resources (sfdhr.org).

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

Selection Procedures:

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): (Weight: Qualifying) Candidates will be required to complete a MQSQ as part of the employment application at a later time. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Examination (Weight:100%): Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire Examination via electronic mail after the closing of the application filing period. The Supplemental Questionnaire Examination is designed to measure the knowledge, skills and/or abilities in job-related areas required for the position include but not limited to:

• Knowledge of principles involved in the development, implementation, maintenance, and enforcement of complex administrative systems and comprehensive operating budget and contract administration policies and procedures.

• Ability to identify, define, and assume responsibility for problems, determine methodology, evaluate data, make recommendations with appropriate justification, and develop and implement responsible, transparent, and clear solutions.

• Ability to supervise, train, evaluate and motivate staff across multiple complex functional areas of responsibility and produce impactful and efficient performance results.

Applicants will be given a deadline to return the Supplemental Questionnaire Examination. Those who do not respond by the established deadline will not be eligible to continue in the examination process and will not be added to eligibility list resulting from this process. All applicants' responses to the Supplemental Questionnaire Examination are subject to verification.

A passing score must be achieved on the Supplemental Questionnaire Examination in order to continue in the selection process and be placed on the eligible list. Candidates will be placed on the eligible list in rank order according to their final score. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

NOTE: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

The Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. Only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next steps of the selection process. The Department may administer additional position-specific selection procedures to make final hiring decision.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of six (6) months, and may be extended with the approval of the Human Resources Director.

Certification: The certification rule for the eligible list resulting from this examination will be Rule of the List.

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process

• Conviction History

• Employee Benefits Overview

• Equal Employment Opportunity

• Disaster Service Worker

• ADA Accommodation

• Veterans Preference

• Seniority Credit in Promotional Exams

• Right to Work

• Copies of Application Documents

• Diversity Statement

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the "Apply Now" button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Recruitment Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst, Vivian Yeung via email at VYeung@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.