Deputy Director, Program Management

FHI 360 Washington , DC 20319

Posted 4 weeks ago

Deputy Director, Program Management

FHI 360 seeks a qualified candidate for the position of Deputy Director, Program Management for an upcoming USAID-funded global project, Meeting Targets and Maintaining Epidemic Control (TMEC). TMEC is designed to address HIV prevention, care, and treatment gaps across the clinical cascade, with a focus on services for key populations, men, women, and families through technical assistance (TA) extension and field support.

Availability of position is contingent upon funding and approval of key personnel by donor.

Position Summary:

The Deputy Director, Project Management, will work hand-in-hand with the Project Director to provide management leadership on the project. This may include, overall management of subawards with global and local partners, development and monitoring of workplans, programmatic reports and other contractual deliverables, and financial oversight and reporting to USAID. The Deputy Director will coordinate with the project team to ensure timely responsiveness of programmatic needs of USAID and its Missions.

Responsibilities:

  • Provides support to the overall leadership and management to programs, ensuring strategic program direction and compliance with organization policies and procedures and donor (USAID and PEPFAR) regulations.

  • Designs, manages, implements, and monitors systems, services, staff and budgets to achieve financial, administrative and programmatic goals.

  • Provides timely and accurate financial, programmatic reports and other contractual deliverables to company management and donors as required.

  • Leads work planning of new buy-in countries.

  • Reviews and submits all field support workplans and budgets to respective USAID Missions.

  • Works with technical staff to prepare and monitor approved budgets for assigned projects. Approves all significant expenditures relating to budgets.

  • Collaborates with the Deputy Director Strategic Information and Deputy Director Technical to ensure that program implementation is on time, within budget, and meeting objectives through the development of structured work plans and activity tracking plans.

  • Oversees the sub-contract and sub-grant cycle from pre-award to close- out including solicitation processes, pre-award, award, monitoring and close-out of sub-awards based on donor regulations, policies, and procedures.

  • Responds to issues that arise during sub-award/contract, and award program implementation including but not limited to financial reporting, issuing modifications, oversight of compliance with terms and conditions and resolution of disputes, and resolving audit (financial and/or general performance) findings.

  • Serves on project Senior Management Team.

  • Supervises the program management team and selected field project directors, and liaises with all field project teams to monitor project implementation and ensure performance as per workplan.

  • All other duties as assigned.

Minimum Requirements:

  • Bachelor's degree or its international equivalent in Business, Public Health or related field. Master's degree or its international equivalent preferred.

  • Minimum of 8 years of progressively responsible international development program management experience supporting USAID-and other globally funded projects preferably PEPFAR-funded and experience supervising staff.

  • Minimum of 5 years professional experience working on PEPFAR-funded projects.

  • Demonstrated experience in managing complex projects that are strategic in nature and international in scope, preferably in an INGO setting.

  • Demonstrated expertise in USAID project processes, procedures, rules and regulations, including for negotiation and management of sub-awards.

  • Articulate, professional and able to communicate in a clear, positive manner with staff in a matrixed organization, partners, funders, and other key stakeholders.

  • Ability to work independently with initiative and flexibility to manage high volume work flow and concurrent activities/deliverables.

  • Excellent problem solving and relationship management skills to be able to successfully negotiate satisfactory solutions with a range of local, national, and global stakeholders.

Maturity and ability to maintain composure under stressful situations and tight deadlines.

  • Proven record managing partner contributions, providing operational technical assistance and guidance as needed to build their capacity and to ensure their optimal participation in the project.

  • Microsoft Office fluency

Travel Requirement- More than 20%.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.

Please click here to continue searching FHI 360's Career Portal.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Program Deputy Director

PAE Government Services Inc

Posted 2 weeks ago

VIEW JOBS 4/7/2019 12:00:00 AM 2019-07-06T00:00 Supporting the Most Exciting and Meaningful Missions in the World Program Deputy Director Provides a full range of administrative support, including establishing and maintaining filing systems, calendars, and other methods of tracking information; preparing administrative forms and documents relating to confidential and sensitive personnel matters; and handling all details pursuant to meetings, conferences, conference calls and other events. * Systematically evaluates and improves office operations for an extensive organization with varying functions. Develops new methods for coordinating the administrative work of a complex organization with disparate organizational segments requiring complicated administrative controls to accomplish the work. * Tracks potential agenda topics for various meetings; drafts meeting agendas when applicable; and circulates draft agendas based on defined schedule. * Drafts meeting notes that are clearly written, accurate, logically organized, and reflect an understanding of the discussion and the overall program. As part of meeting notes, tracks specific actions and action owners. * Clearly outlines all action items identified in various meetings, the next steps required for the action, and the action item owner. Tracks all items to completion, including coordinating with action item owners to confirm actions have been completed and updates the tracking log accordingly. * Designs, generates, compiles, and maintains reports, tracking logs, and visual representations for display to the team, intended to synthesize and illustrate data on the assignment of claims, the movement of claims amongst reviewers and through the various stages of review, and the completion of claims based on their established order of priority. * Serves as the point of contact for travel arrangements for various government team members. Prepares travel expense reports for government personnel, as requested. * Serves as the liaison with various government offices and PAE and IT as needed to support the team's overall efforts (for example, conference room schedulers, conference call numbers, etc.). * Maintains office work policies, procedures, and routines designated to maximize productivity and enhance the utilization of office personnel and equipment resources. * Identifies the need for administrative or procedural notices or instructions to the staff and prepares the necessary issuances, presenting them for the designated senior staff member's signature. * Supports the development of new (and the updates to existing) templates, forms and other materials, including various correspondence, forms, and documents posted to website. * Supports the development of claimant communications, ensuring appropriate content, tone, formatting, and branding. * Serves as one of the main liaisons for government IT personnel and website developer. * Tests the website, including all impacted files and links, after every update to the live site to ensure accurate posting. Notifies the team and drafts email to law firms with the details of each update as soon as it is live, tested, and confirmed. * Supports the team's knowledge management in all current locations where information is stored (such as SharePoint and network drives); ensures content is kept up to date and helps to remove redundancy, enabling easier access to files for team members, and ensures version control is maintained. * Continually looks for ways to help broader team achieve goals; anticipates issues and raises them for discussion; identifies opportunities for improvements in cross-team communications and activities. Minimum Requirements: * Must be able to obtain a government security clearance. * Undergraduate degree with a minimum of 2-3 years of similar work experience. * Proven experience identifying and addressing executive needs, including building relationships, communicating internally and externally in an organized and knowledgeable manner, demonstrating flexibility in prioritizing and completing tasks, and effectively communicating potential conflicts to senior leaders. * Proficiency in PC applications, including MS Office, including experience with MS Word formatting, styles, layout, text boxes, and templates; MS Excel intermediate level user or above, capable of filtering and sorting large data sets, pivot tables, and creating charts and graphs; MS PowerPoint template development, including application of previously-defined formats. * Ability to work directly with senior government officials and collaborate effectively with team leads and team members. Anticipate what is needed for program and team success. * Excellent writing and communication skills, with the ability to write in various formats and tones specific to the intended audience and purpose. Work well under intense pressure, tight deadlines, and need for 100% accuracy. Preferred Qualifications: * Experience with federal government programs is ideal. * Experience with SharePoint, including creating sites, libraries, folders, and templates, and organizing a large number of files and folders to meet users' needs. PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. EEO is the Law Poster EEO is the Law Poster Supplement PAE Government Services Inc Washington DC

Deputy Director, Program Management

FHI 360