Deputy Director Of Business Operations

Position Information

Classification Title Fiscal Affairs Manager FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

5+ Years experience in a business leadership role within higher education or museum setting.

Knowledge of UGA's financial, HR, sponsored projects (grants), and foundation systems

Position Summary

The deputy director of business operations for the Georgia Museum of Art (GMOA) is part of the senior management team and is responsible for strategic planning and financial management oversight for the museum. The deputy director oversees the daily responsibilities of the business office and human resources, and provides management oversight for the security and facilities, IT, and retail, creating workflows and approval paths, and reviewing and approving transactions.

The deputy director is responsible for ensuring efficiencies and completion of duties across the unit and reports concerns and issues to the director. The deputy director holds responsibilities for setting up procedures to ensure all business activities are executed with a strong discipline toward internal controls and efficiency, specifically focusing an adherence to UGA and USG policies and procedures. The deputy director acts on behalf of the director when they are not available in financial, HR, and related matters.

This position works closely with the development team to plan and execute grant proposals, grant award management, earned income, and large fundraising campaigns for the GMOA, its programs and initiatives.

The position is also responsible for overseeing the management of facility maintenance, including FMD Work Orders, and MRR requests, as well as museum security oversight. Human resource management, such as recruitment, salaries, position funding, leave management, supervisory issues, and more, are the responsibility of this position as well.

This position oversees the management of the Business, Retail, IT and Security departments with several direct reports. The Deputy Director of Business Operations will work with the Director of the GMOA and department heads to ensure that financial and material resources are being allocated and managed in the most effective ways to advance the mission and strategic direction of the museum within appropriate resource levels.

Knowledge, Skills, Abilities and/or Competencies

• Experience with and knowledge of, or the ability to learn, UGA policies and procedures and UGA web-based systems

• Ability to use the policies and procedures and web-based systems

• Dynamic leadership, administrative, analytical and strategic planning skills are expected, as is a team-oriented, proactive, problem-solving outlook

• Ability to work well with a wide range of staff, donors, vendors, campus colleagues and volunteers

• Writing and oral skills are necessary

Physical Demands

Standard office environment with potential lifting and walking

Is driving a responsibility of this position? No Is this a Position of Trust?

Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position?

Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Work with director of the GMOA and other department heads to ensure that financial and material resources are being managed in the most effective ways to advance the mission and strategic direction of the museum within appropriate resource levels. Provide strategic leadership in financial management, budgeting and planning, grant proposals, grant award management, earned income, and large fundraising campaigns for GMOA, its programs and initiatives.

Percentage of time 30 Duties/Responsibilities

Oversee multi-year budget planning and forecasting for the unit's budget, providing guidance to both senior and executive leadership on the short and long-term (3-5 year, 10+ year) fiscal viability of the GMOA and proposed initiatives. The position utilizes UGA Financials, UGA Foundation, and other budgetary planning systems for strategic planning, tracking, and monitoring of all expenses and revenue generating activities. In addition, this position oversees multi-year budget planning and forecasting to plan for future needs and organizational growth, and to provide guidance to both senior and executive leadership on the short and long-term (1-3 year, 5+ year) fiscal viability of the GMOA and proposed initiatives.

Percentage of time 30 Duties/Responsibilities

Plan, organize, evaluate and manage day-to day activities of business office; supervise department heads' management of the museum shop, security and IT departments, including recruiting, hiring and training, as well as facility maintenance, and MRR requests. With the support of the Museum Business Operations Manager, review and prepare sales tax reports and other inventory records related to auxiliary operations of the museum Ensures all funds are reconciled with UGA's financial records; Oversee P-Cards for the museum.

Percentage of time 25 Duties/Responsibilities

Manage human resource actions such as recruitment, salaries, and position funding. Act as museum's HR liaison in actions such as ADA requests, FMLA, and other employee complaints and performance issues, assist staff in following policies and procedures.

Percentage of time 10 Duties/Responsibilities

Serve on senior leadership team, attend monthly meetings, serve on various in-house committees, other duties as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Paula Arscott Recruitment Contact Email arscott@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

• List of References with Contact Information

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.