Deputy Clerk - Voter Registration

Under general supervision, the Voter Registration Clerk performs a variety of clerical work assisting in preparations for elections and voter registration. Work involves registering voters and maintaining voter registration records, preparing and updating files, scheduling and training poll workers, answering telephones, and assisting the public. Regular and punctual attendance is required.

• Enters voter registration applications

• Files registration applications

• Prints and mails voter registration certificates

• Sends out notices to verify voter registration eligibility

• Processes returned VR mail

• Maintains voter registration rolls, changing addresses of voters as notifies and cancelling names of deceased persons or those no longer residing in the county

• Resolves Task Summary as assigned on TEAM, including Possible Deceased, Possible Duplicate, Possible Felon, and Duplicate Application Status

• Schedules and trains poll workers for elections

• Provides telephone support to early voting clerks and election judges for equipment problems and voter information questions/issues before, during and after elections

• Interacts and coordinates with the public, elected officials, election judges, election clerks, party candidates, and contacts at vote centers

• Performs other related duties as required

• Attention to detail imperative

• Excellent work ethics

• Ability to be proactive and seek out a task if free time becomes available

• Ability to learn federal, state and county laws and policies concerning elections and voter registration

• Ability to use computers and small office equipment, including copy machines or multi-line telephone systems

• Ability to establish and maintain effective working relationships as necessitated by work assignments

• Ability to work under pressure with frequent interruptions

• Ability to understand and follow oral and/or written instructions

• Ability to exercise tact and courtesy in frequent contact with the general public

• Knowledge of modern office practices, procedures, equipment, and standard clerical techniques

• Knowledge of Microsoft Office, Excel, and PowerPoint

• High School diploma or equivalent required

• Bi-lingual (English/Spanish) preferred

• Previous election experience, in a state or county office, preferred

• Previous office experience preferred

• Experience in training and training videos preferred

Licenses and Certifications

Must have or be able to obtain a Texas Driver License within 90 days of employment.

Physical Demands and Work Environment

The VR Clerk must be physically able to operate a variety of machinery and equipment. This requires being able to exert up to 40 pounds of force occasionally, and/or up to 15 pounds of force frequently, and/or stretch arms, legs or other part of body to grasp objects.

Position involves prolonged sitting at a workstation, prolonged reading, and visual examination of documents.

The VR Clerk must have the ability to coordinate hands and eyes rapidly and accurately when using automated office equipment. Minimal levels of eye/hand/foot coordination and color perception are required.

Position is primarily indoors in an air-conditioned environment and is primarily during regular office hours (Mon-Fri). During an election cycle there will be extended hours both on weekdays and weekends.

Travel

The VR Clerk will occasionally be required to travel to various locations across Smith County for an election or VR event and to other locations for training.