Dept Administrator A2 - Dept. Of Communication & Journalism

Dept Administrator A2

Requisition ID req29323 Working Title Dept Administrator A2 - Dept. of Communication & Journalism Position Grade 13 Position Summary

The UNM Dept. of Communication & Journalism is looking for a motivated, friendly, student-oriented professional to join our team. We have 16 full-time faculty, approximately 10 part-time faculty, and approximately 50 graduate students.

The Department Administrator plays a crucial leadership role in the department. The person in this position will oversee and administer programs, strategies, and initiatives designed to develop, enhance, and support the mission of our department. The candidate will oversee all internal and external business activities, accounting and finance, and human resources. Manage and coordinate facility and resource management, information services, and general department administration. They will also participate with the Chair and senior department faculty in strategic and operational decision making as a member of the department's leadership team.

We are also looking for someone who will have demonstrated successful supervisory skills based on a record of direct employee supervision including performance reviews, coaching and professional development, team-building, and separation processes. They should also have a demonstrated record of strong professional interpersonal skills and problem-solving skills, and excellent organizational leadership skills with demonstrated capacity to manage activities with multiple participants working on sometimes tight timelines.

See the Position Description for additional information.

Conditions of Employment Minimum Qualifications

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor's degree

• At least 2 years' experience at UNM or other large university in an administrative staff, fiscal services, or human resources position

• Comprehensive knowledge and demonstrated successful application of UNM's or other large university's business policies and procedures for faculty, staff, and students

• Experience using UNMJobs or analogous large-university system for all aspects of hiring of faculty, staff, and students (undergraduate and graduate) and understanding management policies in these areas

• Experience working with UNM's or other large university's Banner Finance, MyReports, Chrome River, E-Print, HR Reports, and Payroll systems

• Experience working with UNM LoboMart or other large university's purchasing system, experience working with university purchasing cards such as UNM's P Card, and knowledge of associated policies and record keeping

• Experience in contracts and grants administration

• Knowledge of and direct experience with UNM or other large university accounting policies and procedures including budgeting and transferring of funds, direct payment invoices, purchase requisitions and purchase orders, workflows, payroll, expenditures, and experience developing budgets, day-to-day management and reconciliation of budgets, and record keeping

• Experience coordinating the schedule of classes each semester

• Experience with scholarship and internship workflows

• Experience coordinating and organizing meetings and/or special events

• Ability to maintain strict confidence; create, compose, and edit written materials; work under pressure; act as a team member; attend to detail; implement broad instructions independently; and prioritize work assignments.

Additional Requirements Please provide at least three Professional, Supervisor References Campus Main

• Albuquerque, NM Department Arts Sciences Admn Support (711D) Employment Type Staff Staff Type Regular

• Full-Time Term End Date Status Exempt Pay Monthly: $3955.47 to $5000.0 DOE Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 5/20/2024 Eligible for Remote Work Yes Eligible for Remote Work Statement After a period of time, the new employee may be eligible for a hybrid remote work (telecommuting) arrangement under the discretion of their supervisor, business needs, and successful completion of training. Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach updated resume/application AND cover letter that explains why you area interested in this position.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.