Deposit Services Operations Legal Liaison

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JOB FUNCTION / SUMMARY:

Responsible for reviewing all legal processes issued concerning various types of seizures and subpoenas involving customer bank accounts. This position works in conjunction with Legal Specialists in handling such legal processes. This position also works directly with bank's in-house counselors concerning any issues involving these types of legal processes, using office management skills, paralegal skills, and administrative skills to handle these processes.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Receives and reviews all types of seizures and subpoenas; i.e.; Writs of Garnishments, Temporary Restraining Orders, Notices of Freeze, Child Support Orders and Administrative Summons, Grand Jury and Investigative Subpoenas, Civil Subpoenas, and any other third party requests which involves seizing customer's funds on deposit and/or production of customer bank account records to determine legal sufficiency and proper compliance of same with all applicable state laws and federal regulations.

• Handles any necessary correspondence with requesting parties; i.e., attorneys, federal/state agencies, etc., to obtain such legal sufficiency or concerning any issues that may arise.

• Identifies the existence of bank customer accounts or property, within the bank's core operating systems, subject to seizure, subpoena, or any type of legal process.

• Processes notification letters to customers and bankers advising of receipt of these types of legal process when applicable.

• Ensures Operations Legal Specialist receives proper approval to process the various types of seizures and provides research request for the banking records sought pursuant to subpoenas / third party requests. Provides assistance as needed with subpoena production.

• Answers questions for Legal Specialists and contacts in-house counsel as necessary.

• Processes filing of Garnishee's Answers within the time frame mandated by state laws.

• Reviews court orders/final judgments in preparation for remittance of funds seized for legal sufficiency.

• Requests Official Checks for the various types of seizures from Legal Specialist and is responsible for final remittance to the appropriate Court, attorney, or agency.

• Assists with department's computer functions, including creating and maintaining databases utilizing various software applications.

• Organizes and maintains all files created including closing files when completed and sending to offsite storage.

• Helps field branch and customer calls, either responding to inquiries or referring other departments, as appropriate.

• Performs office services such as receiving incoming telephone calls; routing calls or taking messages as needed; composing and typing routine correspondence; reading and routing incoming mail and/or faxes accordingly; place requisition orders for supplies.

• Acts as liaison with all other departments and branches within the bank as well as in-house and outside counsel and federal/state agencies in a professional manner.

• Cross-trained to handle all duties associated with the legal processes in order to provide back up support for both seizures and subpoenas.

• Prepares and submits work orders, technology requests, etc., including equipment and telephones.

• Performs any other duties that may be deemed appropriate.

• Incumbent is required to comply with all applicable federal, state, and local banking and industry related laws and regulations including but not limited to the Bank Secrecy Act.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

MINIMUM REQUIRED EDUCATION, EXPERIENCE & KNOWLEDGE:

• Bachelor's degree

• 4 - 6 years Legal experience or certificate of completion of Paralegal course

• A combination of education and experience

• No certification, licensure or registrations are required to successfully apply for this job; however, a certification from university or other accredited institution, in paralegal or related course is preferred

• Exhibits strong verbal and written communication skills

• Excellent customer service skills and the ability to maintain good customer relationships

• Proficient operation of Microsoft Office Products such as Outlook, Word, Excel and PowerPoint

• Excellent verbal and written communication skills in order to communicate effectively with customers and bank personnel

• Ability to establish and maintain a high level of credibility with all levels of internal and external customers

• Detail oriented

• Ability to prioritize tasks effectively

• Excellent organizational/planning/project management skills

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS:

• Ability to work under stress and meet deadlines

• Ability to operate a keyboard if required to perform the essential job functions

• Ability to read and interpret a document if required to perform the essential job functions

• Ability to travel if required to perform the essential job functions

• Ability to lift/move/carry approximately 20 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division an "undue hardship" then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.

Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.