Department Secretary - Fine Arts Department

SUMMARY

Assist with the daily operation of the department and provide clerical services to the director and other staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Prepare requisitions, request for payments, and travel vouchers.

• Skyward training and assistance for FA staff.

• Assists in monitoring FA budgets.

• Prepares budget reports for staff.

• Assist with the preparation of the department budget.

• Maintains records for Fine Arts Activity Funds, including check writing and bank deposits.

• Maintain a schedule of appointments and make travel arrangements for staff.

• Coordinates event scheduling and maintains FA District calendar.

• Answers telephones, responds to inquiries or transfers to the appropriate person.

• Assist with all district-wide events, such as "Temple Sings", Holiday Gift Concert, Pre-UIL Concerts, contests…

• In-Service workshop publicity and development.

• Receive, sort, and distribute mail and other documents to department staff.

• Perform routine bookkeeping tasks, including simple arithmetic operations.

• Assist with layout, design and preparation of graphic presentations.

• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.

• Maintains data and historical database in physical and computerized files.

• Perform other tasks as may be assigned by Supervisor/Superintendent.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. There may be alternatives to the below qualifications as the Board for Trustees may find appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

High school graduate or equivalent and two years clerical/secretarial experience, preferably in a public school environment.

LANGUAGE SKILLS

Ability to read and write correspondence. Ability to effectively respond to questions from administrators, faculty, parents, students and the community. Strong communications, public relations, and interpersonal skills.

MATHEMATICAL SKILLS

Ability to perform basic math and to calculate figures and amounts such as discounts, interest, commissions, and percentages.

REASONING ABILITIES

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.