Department HR Specialist

Department Name

Knowledge Enterprise HR

Job Description

The Knowledge Enterprise Human Resources team is seeking a Department HR Specialist. As a Department HR Specialist, you will work closely with managers to understand business and talent management needs and to identify, target, recruit and hire internally or externally to satisfy personnel/skill requirements (entry to senior level) in a high volume, complex operating environment. Additional functions include but are not limited to maintaining and retaining unit personnel files; assisting departments with employee changes; coordinating visa application and renewal process; graduate hiring and renewals; student hiring; human resource compliance and other functions designated by management.

Job Description

The Knowledge Enterprise Human Resources team is seeking a Department HR Specialist. As a Department HR Specialist, you will work closely with managers to understand business and talent management needs and to identify, target, recruit and hire internally or externally to satisfy personnel/skill requirements (entry to senior level) in a high volume, complex operating environment. Additional functions include but are not limited to maintaining and retaining unit personnel files; assisting departments with employee changes; coordinating visa application and renewal process; graduate hiring and renewals; student hiring; human resource compliance and other functions designated by management.

Requisition ID

100677BR

Working Environment

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

Flexible work options:

• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.

Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval.

Standard Working Environment:

• Climate-controlled office setting subject to extended periods of being in a stationary position.

• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.

• Ability to clearly communicate and exchange accurate information to perform essential duties.

• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND two (2) years of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Category

02

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Open

Desired Qualifications

• Academic HR experience in higher education.

• Demonstrated knowledge of PeopleSoft, SharePoint, and Kenexa/BrassRing.

• Experience with high volume recruiting.

• Experience with assisting with visa applications, including J-1 and H-1B visas.

• Experience using various applications (e.g. Word/Mail Merge, Adobe PDF, Excel/Formulas, etc.) and other tools to prepare letters, forms, and reports.

• Experience in maintaining strict confidentiality regarding sensitive/confidential information pertaining to payroll, employee issues, etc.

• Experience working effectively in an environment subject to quickly changing priorities and short deadlines.

• Evidence of a passion for innovative HR solutions and process improvement.

• Experience in work that requires organizational and interpersonal skills.

• Evidence of having attention to detail, great communication skills, forward-thinking and desire to achieve excellence.

Close Date

01-May-2024

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Full-Time/Part-Time

Full-Time

Essential Duties

• Work with department hiring managers as a guide through the recruitment process, including coordination of the lifecycle of recruitment, hiring and retention of research faculty, postdocs, academic professionals and university staff; new employee onboarding; and working with department supervisors to ensure new hire checklist functions have been fulfilled.

• Manage our SharePoint recruitment request process, Kenexa/BrassRing requisition process, screening candidates, and participating in applicant interviews.

• Coordinate employee involuntary termination and separation process, including participating in termination meetings and processing the appropriate paperwork.

• Maintain electronic personnel records in accordance University policy and in compliance with ISO 9001 standards.

• Develop effective and cost-efficient sourcing strategies for filling difficult or high-profile recruitment efforts and provides consultation to hiring managers throughout the process from development of advertisement postings to making final job offers and assisting with on-boarding needs.

• Assist departments with employee change recommendations, including but not limited to: salary changes, promotions, FTE changes, and supervisor/department changes.

• Assist in coordinating academic professional and faculty visa application and renewal processes.

• Assist with faculty, academic professional, and graduate student renewals following academic and fiscal calendars.

• Assist in the coordination and processing of student hiring and promotion within the department.

• Provide backup to other team members as needed to ensure continual efficient operations of department to meet customer service needs.

• Work closely with department human resource (HR) team to assist with and coordinate departmental HR activities to ensure adherence with college and university policies, practices and regulations.

• Foster and maintains effective professional relationships with staff, faculty, and students.

• Establish relationships with University offices, OHR, and academic units.

• Perform clerical functions with personal computers and appropriate software for various human resources processes including form preparation, report preparation, and other related functions.

• Perform other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Salary Range

$42,000 - $57,930 per year; DOE.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

Job Family

Human Resources