Department Coordinator Social Work

Job Details

Job Location: Spalding-Republic Academic Center (RAC) - Louisville, KY

Position Type: Full Time

Education Level: 2 Year Degree

Salary Range: Undisclosed

Job Category: Education

Description

Department Coordinator Social Work

JOB SUMMARY

The Department Coordinator for the School of Social Work collaborates with department staff and community members to ensure smooth and effective program and business operations through scheduling, operational procedure oversight, program coordination, admissions support and outreach. A professional demeanor, flexible nature, appreciation for a fast-paced environment, and a strong commitment to equity and social justice are necessary to ensure efficient and smooth day-to-day unit operations. This position is supervised by the Chair od SSW but functions as a key collaborative member of the unit.

DUTIES AND RESPONSIBILITIES

General Responsibilities:

• Serve as department coordinator for all programs

• Plan, direct, and monitor SSW Program office workflow

• Record minutes for all department related meetings

• Maintain and organize student files

• Maintain inventory and supplies for faculty and classroom instruction

• Complete other support responsibilities and activities as requested

Specific Duties/Essential Position Functions:

• Admissions- Manage application process throughout the academic calendar year, including Slate software. The SSW DC will develop a thorough understanding of the Slate admissions system and work with both graduate admissions staff and SSW graduate program directors in funnel management and admissions processes for the MSW and DSW programs.

• SSW students- Work with Program Directors on registration issues, application for graduation

• Coordinate textbook orders. Consult with Program Directors

• Coordinate course scheduling. Consult with Chair and Program Directors

• ContractsWork with the Chair to create and manage adjunct faculty and faculty overload contracts. Consult with Chair and Program Directors as needed.

• Coordinate graduation ceremony, including awards, and program. Coordinate with Chair and Program Directors.

• Events Coordinator-Support new student orientation and information sessions throughout the academic calendar year, participate in social, educational and community events.

• Faculty-Support as requested and approved by the Chair

• Financial Reporting-Manage expenditures, invoices, department budget with Chair, Program Directors and Finance Office

• GA's or work-study students

Manage as needed, application windows, events, etc.

• Public Relations/Marketing-Manage communication for SSW programs, phone calls, emails and walk-in traffic, creating materials, social media posts, community outreach
• SW Advisory Councilprovide support as needed

Qualifications

SKILLS AND EDUCATIONAL REQUIREMENTS

Qualifications Education, Experience and Essential Skills

Education: Two years of college or equivalent post high school office/business courses preferred.

General Qualifications:

Demonstrates ability to function as an effective team leader, to establish goals, develop plans, make decisions and follow through with directions to meet established outcomes.

Must have excellent written and interpersonal communications skills. Reading, writing and conversing clearly in English is required.

Must have a basic understanding of budget development/monitoring.

Cooperates to solve problems, seek solutions, and promote a positive environment.

Maintains direct confidentiality.

Excellent interpersonal skills: maintain courteous and professional behavior in interacting with faculty, staff, students, university personnel, and public.

INTERRELATIONS

• Regular or daily contact with Chair, Program Directors, faculty, staff, students, university staff.

• Regular contact with the general public.

• Must have an appreciation and respect for diverse populations.

ABOUT SPALDING UNIVERSITY:

Spalding University offers a comprehensive package including medical, dental, vision, Spalding matching contribution up to 5% to your 403b/Roth retirement plan, generous Paid Time Off program, Parental Leave, 21 holidays including 2 weeks off at the end of the year, paid life insurance and short term disability, paid time for volunteering, free gym membership, and more.

Situated in the heart of downtown Louisville, Kentucky's largest city, Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a high-quality education in a very personalized setting. An engaged faculty serves nearly 2300 students at the bachelors', masters and doctoral levels, providing real-world learning in liberal and professional studies.

Faculty, staff and students are united by the institutional mission: Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies, grounded in spiritual values, with an emphasis on service and the promotion of peace and justice.

With a focus on service and leadership, Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition, our unique 6-week class delivery format affords students scheduling flexibility amidst other life responsibilities.

Spalding aspires to become the first choice for students of compassion and service, with a commitment to cultural diversity, equity and inclusion, celebrated for a rigorous yet nurturing environment, emulated for interdisciplinary, collaborations, and acclaimed for contributions to the community.

Spalding University is an Equal Employment Opportunity/Affirmative Action employer. The University complies with all federal, state and local equal employment opportunity laws. It is the University's policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race, color, national origin, age, disability, religion, sex, pregnancy, sexual orientation, gender identity, marital status, military status, veteran status or other protected status. All job offers are contingent upon successful completion of a pre-employment drug screening and criminal background check.