Department Coordinator, Social And Behavioral Sciences

Grade: T24

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A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Learn more about the "T" salary structure.

The Department Coordinator for the College of Public Health's Social and Behavioral Sciences department reports to the Assistant Director of Administration and coordinates day-to-day administrative and operational support for the department. Primary responsibilities include the following: coordinate all purchasing and accounts payable processing, including purchase requisitions, consultant agreements, travel reimbursement, P-card transactions, and vendor invoices; review department non-compensation reports for accuracy; coordinate payroll documents, including adjunct, teaching assistant, and student worker hires; coordinate and prepare all new graduate student and adjunct faculty contracts and related payroll documents; assist in the adjunct faculty hiring process; and provide direction and supervision to student workers. In addition, the department coordinator will provide departmental operational support to the Chair and faculty, including but not limited to mail, office supplies, and filing; resolve various routine problems and answer questions under minimal supervision within established policies and procedures; maintain all inter- and intro-departmental correspondence; provide reception support to the department and respond to telephone and in-person inquiries with a position service orientation; manage calendars and schedule appointments, and maintain coverage in the departmental office.

Essential functions: Coordinates human resource activities for the department including hiring and separation procedures, recruitment and contract management, and onboarding of new team members; Assists department with new faculty hiring (coordinating interviews, presentations, schedules); Coordinates department socials and events; Operates as the timekeeper for part-time staff and students working in the department; Assists students and faculty with travel and conference expense reimbursements; Maintains current CVs and certifications for full- and part-time faculty; Manages the front office including ordering office supplies, answering the phone, welcoming students and guests to the suite; Maintains electronic records and provides information to program/department personnel as needed; Performs other related duties as assigned.

At Temple, you will find it easy to fit in while staying true to yourself. We value what makes each employee unique and strive to maintain a culture of diversity and inclusion. As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity.

Visit https://careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University.

Required Education & Experience:

Bachelor's degree and at least two years of directly related administrative support experience. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

• Demonstrated ability to prioritize work well and focus on completion of tasks.

• Demonstrated ability to independently anticipate and identify problems, obstacles and opportunities and take decisive action to address them.

• Strong written and oral communication skills along with the ability to interact with a diverse group of students, faculty and staff.

• Demonstrated ability to operate all standard office equipment and software including MS Office.

• Demonstrated ability to understand and apply University and College policies and procedures.

Preferred:

• Advanced training in office management areas.

This position requires a background check.

This position is temporarily assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors working in a healthcare setting must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University. An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine.

Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved. For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.