NV5 (NASDAQ: NVEE) is a provider of professional and technical engineering and consulting solutions to public and private sector clients in the infrastructure, energy, construction, program management and environmental markets. NV5 is an ENR Top 500 firm; we offer a full range of professional services in offices throughout the U.S.
The department coordinator will provide administrative support to the assigned department(s), Manager(s) and/or Director(s). Duties include general clerical and project based work. Project a professional company image through in- person and phone interaction.
Prepare proposals/specs/ASRs/general correspondence. Maintain and manage document control of submittals and RFI's including distribution, tracking and reporting.
Organize and maintain filing systems, take notes at meetings, set-up for meetings, conference calls, and all administrative duties.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Manage/coordinate calendar, schedules, travel arrangements, incoming/outgoing correspondence, meeting minutes. Coordinate and arrange department lunch and learn sessions.
Perform department library maintenance.
Assist in application for and maintenance of Professional Licenses.
Create department binders for team members.
Organize and maintain paper and electronic files including archival documents.
Maintain and distribute department staff weekly schedules.
Support staff in assigned project based work.
Update team members on delegated tasks to ensure progress deadlines are maintained.
Will be handling and secure project/time sensitive and confidential materials.
Assemble and compile reports and correspondence for distribution to appropriate client or entities.
Prepare outgoing mail and correspondence including Federal Express, email, Golden State Overnight and faxes.
Field incoming phone calls for department Director and/or Project Managers. Will have extensive client contact with middle and high level managers and private entities.
Develop professional relationships with local agencies to aid in the submittal process.
Coordinate department sessions and maintain skill evaluation spreadsheet.
Assist with ordering and maintaining department office supplies.
Answer telephones and route visitors and/or calls to appropriate people.
Any other job duties as assigned.
Strong organizational skills, including the ability to prioritize, multi-task, and work effectively/efficiently independently or with minimal supervision.
Basic administrative experience in Microsoft Office, including Word, Excel, Access and Outlook.
Professional appearance and demeanor.
NV5 offers a complete and competitive benefits package.
NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.