Department Clerk

Job Summary: Completes physicians payroll from physicians master schedule & CARE information w/ positive time report; reviews & follows up on any payroll concerns/discrepancies; provides secretarial/clerical support for the chief & administrative team, providers & ancillary; responsible for ensuring adequate medical & office supplies are available in the department; operates computer & word processor; responsible for computing employees hours worked on time cards & transcribing them to biweekly timesheets; performs special projects & other tasks as require. Essential Responsibilities: This description is for recruitment posting purposes only. It has not received full HR review and approval.

• Upholds KPs Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws

• Completes physician payroll from physicians master schedule & CARE information containing positive time report

• Prepares & maintains physicians master schedules for multiple providers; distributes schedules according to established procedures

• Reviews & follows up on any payroll concerns/discrepancies & prepares necessary paperwork for pay adjustments

• Types confidential correspondence such as: Notices of Disciplinary Action, Performance Evaluations, termination forms & physicians certified letters to members

• May compile department statistics on UAC, Pediatrics, Advice Nurse, teleph1 data & employee status

• Establishes & maintains alphabetical, numerical and/or subject filing system; keeps Policy & Procedure, Regional & Administrative Manuals updated; monitors expiration dates of all licenses for staff to ensure they are current

• Responsible for ensuring adequate medical & office supplies are available in the department

• Responds to & resolves issues as appropriate in the absence of senior

• Updates employee attendance records by keeping track of vacations, sick leave, personal time off & other types of absences

• Responsible for minor adjustment & preventive maintenance of copier machine, Fax, word processor & call for repair if necessary

• Performs other secretarial/clerical functions as follows: Maintains department administrative staff schedule; schedules necessary travel arrangements; reviews general ledger for accuracy on a monthly basis

• Picks up & delivers checks for distribution to appropriate locations

• Operates computer, word processor w/ existing programs & assists in developing new programs

• Establishes & maintains employee & per diem physicians folders

• Responsible for computing employees hours worked on time cards & transcribing them to bi-weekly time sheets

• Prepares a departmental FTE budget report from total hours worked

• KP Service Standards: Follows LMPs ABCs

• Takes Initiative: Positive first impression, ask how you can help & give information

• Take Responsibility: Solve problems, resolve conflict, assume ownership

• Take Care: Protect confidentiality, show respect, value differences & show empathy

• Take Pride: Neat work area, low noise, be professional, support your team & KP

• Performs special projects & other duties as required

• Assume other activities & responsibilities from time to time as directed Basic Qualifications: Experience • Two (2) years experience in a medical setting • Must complete & successfully pass Basic Computer Literacy Test • Test must be on file during posting period. Must be current within one (1) year. Please contact Human Resources for testing. Education N/A License, Certification, Registration N/A Additional Requirements: N/A Preferred Qualifications: N/A Notes: 8 hour shift - on-call and may be required to work every weekend On-Call 8 hour shift position. Varied days, Varied hours, Varied Shifts