Department Business Administrator (Repost)

The Department Business Administrator is responsible for the supervision and management of the financial and administrative functions and staff of one or more divisions within the Department. This position is responsible for all financial transactions within the assigned areas of responsibility, including but not limited to payroll, accounting, budgeting, payment processing, purchasing, and contracting, as well as administrative and human resources functions. The incumbent may support departmental special projects as needed.

Department: ANY

Posting Type: Announcement

Salary:  $77,981 per year.

Union: None, this is a non-union position.

Civil Service Classification:  Non-Competitive

General Application Requirements:

You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified.  Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.

• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment. Click hereto view a map of City of Pittsburgh neighborhoods.

• Click here to view a map of City of Pittsburgh neighborhoods.

• Applicants must comply with the City of Pittsburgh's COVID 19 vaccination mandate.

NOTE: Applicants currently on the Civil Service eligibility list for this position may NOT reapply at this time. Please check the eligibility list prior to submitting your application by clicking here.

NOTE:  The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions.  The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments.  Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).

NOTE:  Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh.  Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.

Qualifying Requirements:

Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position.  You will be sent an eligibility letter regarding your eligible/ineligible status.

• WORK EXPERIENCE: The application must clearly show three (3) years of full-time, progressive experience in budgeting, finance, procurement or a related field.  (Less than full-time experience will be calculated on a pro-rated basis.)

• EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree from a fully accredited institution in Finance, Accounting or a related field.  (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)

• EQUIVALENCY:  Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above).  The Total Qualifying Requirement is seven (7) years.

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position.  Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

• Written:  None required for this position.

• Performance:  None required for this position.

• Medical:  None required for this position.

• Supports the department in the preparation of the annual budget.

• Monitors and oversees department expenditures and revenues to ensure compliance with established budgets (e.g., operating, capital, grants); evaluates and investigates unusual discrepancies and submits adjusting entries as necessary.

• Provides coordination and oversight for all core business processes that support division operations, including legislation, travel, and the development of policies and procedures.

• Oversees the execution of operating, capital, and grant budgets in accordance with the goals, priorities, and established financial policies and procedures of the department.

• Directs, coordinates, monitors and evaluates accounting and financial controls to ensure adherence to policies and procedures related to financial operations for the department.

• Supervises all human resources and payroll functions for the department including recruitment, staffing, personnel management, and payroll. Collaborates with the Department of Human Resources and Civil Service Commission staff to address departmental staffing needs and human resources issues.

• In conjunction with the Assistant Director, works with the Law Department to resolve employee relations issues.

• Coordinates all grant management functions (e.g., proposals, administration, accounting, reporting) with grant program managers and the OMB Grants Office.

• Performs work related to procurement of supplies, equipment, and services. Reviews and processes invoices in accordance with established policies and procedures.

• Coordinates departmental management of inventory and assets.

• Manages area of responsibility in strict accordance with applicable laws, regulations and established policy including union agreements to ensure fair and standardized treatment of employees.

• Works on special projects as directed by the Director or Assistant Director.

• Provides technical guidance and direction, and coordinates training for departmental staff on an on-going basis.

• Conducts staff meetings to ensure staff is informed regarding ongoing issues and concerns, and to exchange ideas, discuss operational problems and provide solutions.

• Performs activities and functions of related lower-level personnel as assigned or required.

• Performs other related tasks and duties as assigned or required.

CLICK HERE to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description.