Department Budget And Financial Analyst

University Of California Los Angeles , CA 90009

Posted 3 weeks ago

Requisition Number: 31434 Job Title: ADMINISTRATIVE ANALYST I, PRINCIPAL Working Title: Department Budget and Financial Analyst Salary: $5,325 - $10,533 monthly Job Type: Career Department Name: 0288-DEAN, GSE&IS Department Website URL: Job Summary Statement: The Department Budget and Financial Analyst reports directly to the Assistant Dean of Finance/Chief Financial Officer (CFO) in the Graduate School of Education & Information Studies (GSE&IS) as part of the central Business Office. Primary responsibilities include: advanced financial analysis, monitoring, and post-audit review for various complex funding streams that include general funds, gifs, Indirect Cost Recovery and Sales & Service for the School's operating budget of approximately $23 M; two academic departments and 8 administrative units, and 15+ research centers/institutes; develop budgets, expenditure reports, projections, and trend analyses with recommendations to the Assistant Dean/CFO relative to the long-term strategic planning of fiscal resources; provide direct support and manage the financial portfolios for 3-5 faculty, including contract and grant activity; manage all aspects of fiscal year-end fund sources, resolve financial issues, and perform fiscal year-end closing actions for all departmental funds in coordination with unit managers and fund managers as needed. Proactively initiate and implement School-wide financial policy, procedures, and best practices to ensure the optimum utilization of departmental resources. Provide adhoc annual financial information and prepare special reports for the Dean upon request. Manage the career staffing budget to keep FTE and associated funding in balance and coordinate changes to the staffing budget with the Human Resources Director as required. Report financial information to Office of Academic Planning and Budget (APB), including input of financial data directly into the financial budgeting system for review and submission by the CFO; analyze reports to identify causes, forecast assumptions and draft justification. Oversee the annual update of documentation required to meet Statement of Accounting Standards (SAS 115) and timely audit of implementation plans for all administrative units and research centers. Develop resource materials and training tools for unit managers, which promote consistent standards in financial management and analysis school-wide. Other duties as assigned. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position
15 Records Qualifications Required/Preferred

Education or experience equivalent to a Bachelor's degree and/or four years of experience in accounting/administrative analysis.


Minimum of five years of related financial, accounting or business experience.


Detailed knowledge and understanding of general accounting policies, procedures and reporting requirements.


Expert ability to examine, analyze and reconcile financial reports and create and interpret financial statements to develop annual reports and budgets.


Detailed knowledge of UCLA accounting and financial systems; including COGNOS, BruinBuy, OFSR and QDB strongly preferred.


Expert mathematical and quantitative skills to calculate formulas, prepare budgets and produce accurate financial reports and projections.


Advanced skills in Windows applications including Microsoft Word, Excel and Outlook.


Ability to read, analyze and reconcile monthly ledgers (i.e. payroll, open commitments, expenditure overdrafts, detail general ledgers and recharge reports).


Excellent interpersonal skills to interact and communicate effectively with faculty, staff, students and other campus departments. Ability to establish and maintain cooperative working relationships with other University offices and the public.


Ability to work independently with minimal or very little supervision, using initiative and resourcefulness in performing job duties in areas of responsibilities and in the execution of additional duties as assigned.


Demonstrated strong administrative and organizational skills.


Expert ability to prioritize, handle numerous tasks simultaneously and adjust heavy workload to meet various deadlines.


Ability to adapt to changes as a result of phased automation and changing regulatory and economic environment.


Demonstrated skill in training, organizing and establishing a harmonious and productive team work environment.


Ability to maintain strict confidentiality of information related to financial and personnel matters.

Required Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 11-28-2019 External Posting Date: Quicklink To Posting: Special Instructions: Please have your resume and cover letter ready to upload with your application.

The target salary range for this position is between the posted minimum and $6,250 monthly. Contact information:

Number of Positions: Special Employment Designations/ Requirements Per UC Policy Conflict of Interest: N/A Critical:

Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response CANRA:

Is this position designated as a mandatory reporter under CANRA? No Other Special Employment

Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures.

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Department Budget And Financial Analyst

University Of California