Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Department Assistant

Expired Job

Spectrum Louisville , KY 40202

Posted 3 months ago

JOB SUMMARY

The Department Assistant is responsible for providing a wide range of administrative and office management services for a large department. The scope of responsibilities include processing, maintaining and routing departmental paperwork, maintaining the calendar, and assisting with meetings. In addition, redirecting calls, disseminating correspondence, scheduling meetings etc.

MAJOR DUTIES AND RESPONSIBILITIES

Analyzes and coordinates daily department activities to achieve established goals.

Maintains department calendar and ensure to meet deadlines.

Prepares meeting agenda, schedules department meetings and distributes minutes.

May assist in budget preparation and expense management activities.

Assists the department staff in scheduling conference calls and making travel arrangements.

Responds to work requests from department staffs in timely and accurate manner.

Assists the department staff in preparing and maintaining meeting materials, business presentations and other department files.

Provides general administrative and office management support.

Performs data collection, analysis and reporting to Manager for decision making purposes.

Drafts letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.

May assist with coordinating events within department or wider company.

Maintains positive working relationships with department staffs and customers.

Maintains all department information confidential and secure.

Adheres to company policies and regulations.

Performs other duties as requested by supervisor

REQUIRED QUALIFICATIONS

Skills/Abilities and Knowledge

Ability to read, write, speak and understand English

Ability to maintain confidentiality of information

Ability to prioritize and organize effectively

Ability to read, write and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner

Ability to type with speed and accuracy

Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc.)

Ability to work independently

Ability to work while seated for prolonged periods of time

Knowledge of general office procedures

Education

High School Diploma or equivalent

Related Work Experience Number of Years

Administrative/secretarial work experience 3

WORKING CONDITIONS

Office environment

EOE

Charter Communications is an Equal Opportunity Employer - Minority/Female/Veteran/Disability

The Spectrum brands (including Spectrum Networks, Spectrum Enterprise and Spectrum Reach) are powered and innovated by Charter Communications. Charter Communications reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local laws.

Business Unit: Field Operations


See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Assistant Front End Department Manager Part Time Louisville (097) Store 097

The Fresh Market

Posted 4 weeks ago

VIEW JOBS 11/13/2018 12:00:00 AM 2019-02-11T00:00 Overview Assistant Front End Managers are responsible for ensuring outstanding customer service on the Front End, ensuring that the overall appearance of the department meets company standards and guidelines, changing and updating shelf tags, handling audits for departments as needed, and protecting company assets. Assistant Front End Managers assists the Front End Manager to ensure compliance with Cashiers and Courtesy Clerks on all company policies and procedures through proper handling of all transactions and corresponding documentation, such as refunds, check approval, employee discounts, price overrides, coupons, gift cards, and other transactions that require supervisory assistance. Also, the Assistant Front End Manager is responsible for the presentation and merchandising of Front End displays. Assistant Front End Managers will work with the Front End Manager to ensure all new department associates receive proper training and tools to succeed. Position Description Core Accountabilities: * Assists with all functions and activities of the Front End. Helps to reduce losses due to shrink, damage and pilferage. * Performing weekly audits for departments across the store; updating shelf tags and signage as needed; performing cash handling duties and protecting company assets; reviews refunds and adheres to company policies and guidelines; assisting with signage needs throughout the store; ensuring that all state and local alcohol sale policies and guidelines are followed. * Maintaining merchandising standards for registers and end caps; maintaining a neat, organized, and safe Front End. * Demonstrate the ability to be organized, to work independently and with the team to provide a great atmosphere for both customers and employees, all while maintaining the overall appearance of the department. * Assist other departments with inventories; enforces and follows department practices regarding rotation, stocking and the unloading of product to ensure freshness and quality. * Ensuring that company quality and safety duties are enforced, including inspecting and storing products to ensure quality, following proper cleaning and sanitation procedures, operating equipment in a safe and focused manner and completing any necessary reports. Follow all company guidelines and procedures, to include but not limited to, safety and sanitation and preparation while providing overall exceptional service to ensure a positive and lasting customer impression. Adhere to all local, state, and federal health and civil code regulations. * Observe all store rules, Company policies and handbook guidelines, shift operating hours at all times as scheduled or assigned by store management. Must wear approved apron. * Maintains knowledge of weekly ad items; gives customers direction of product location throughout the store. * Maintains excellent communication within the department and store management at all times. * Directly participates in on-the-job training efforts in the department. Works together with the Front End Manager to conduct performance reviews. Key Outputs/Results: * Addressing and greeting customers; answering questions in a friendly manner, proactively offering assistance and providing accurate and timely information, making product recommendations and accommodating special requests and sampling as needed. * Ensuring the retention of employees. * Demonstrating the necessary leadership skills. * Ability to listen to others' points of view and recognizing and appreciating differences. * Properly handle, transport and store products; ensuring practices are strictly adhered to TFM standards. * Prioritizing requests and department activities while managing interruptions and attending to details to complete tasks within specified deadlines. * Utilize training resources and fellow team members to educate self and others about product uses and characteristics. * Have knowledge of products used throughout the store and works across departments to provide and assist customers in finding complete meal solutions. Minimum Qualifications: * Oral and written communication skills that allow for productive communication with co-workers, management and customers. * Must be at least 18 years of age. * Front End Management experience is preferred. What you bring to the job: * Organization and highly detailed oriented * Ability to prioritize * Ability to follow through on deliverables and meet objectives and deadlines * A LOVE of food * Ability to take initiative and work independently * Superior customer focus * Be a team player, goal-oriented * Excellent time management * Ability to perform in an intense, fast paced environment Work Environment/Physical Responsibilities * Work involves continuous interaction with customers and co-workers in a fast-paced environment. * Typical motions include repetitive hand and arm movements, repetitive grasping, bending and reaching. * Responsible for moving or lifting an average of 20-40lbs. * Exposure to extreme temperatures (coolers, freezers, outdoors, etc.). * Will be required to spend the majority of time on his or her feet and stand or walk without a break for up to 4 hours. At The Fresh Market we provide a fair and equal employment opportunity for all employees and candidates regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. The Fresh Market hires and promotes individuals solely on the basis of their qualifications for the position to be filled. The position covered by this is expressly declared to be 'at will,' meaning the Company has the right to terminate the incumbent's employment at any time, with or without cause. Any written or oral promises or representations to the contrary are expressly disavowed and should not be relied upon by any employee. Any change to this 'at will' employment status must be in writing and signed by the company designated personnel. The Fresh Market Louisville KY

Department Assistant

Expired Job

Spectrum