Department Assistant II

Job Summary

General Atomics Systems Integration, LLC (GA-SI), an affiliate of General Atomics, is a provider of military and commercial engineering services. GA-SI is a leading-edge expert in systems integration technologies, reliability improvements, and controls system design.

We have an exciting opportunity for an experienced Department Assistant to join GA-SI group located Rancho Bernardo, CA. This position under limited supervision, performs a variety of administrative activities in support of CONUS and OCONUS company projects for the Aero Services division of GA-SI.

DUTIES AND RESPONSIBILITIES:

• Supports deployment related requirements for a staff of 500+ personnel that includes reporting, coordination, scheduling, and travel arrangements.

• Interfaces with government agencies to coordinate and track various reporting requirements.

• Prepares reports for contract program office to track and monitor prime and subcontractor's responsibilities.

• Gathers, collects, records, tracks, verifies data and information from multiple sources.

• Coordinates, tracks, and reports on the progress of Aero Services work assignments and/or projects.

• Maintains, develops, and updates a variety of electronic and/or hard copy reports and records which may be confidential and sensitive in nature for a variety of parties, which may require independent interaction with management, customers, vendors or agencies.

• Responds to routine verbal and written requests for information from internal sources and may respond to verbal and written requests for information from authorized external parties and/or agencies.

• Maintains records of all outgoing and incoming shipment to and from supported programs.

• Provides necessary ITAR (International Traffic in Arms Regulations) compliance paperwork to support deployed program personnel and equipment.

• Utilizes P-card for all program support equipment purchases.

• Tracks, maintains and monitors Aero Services equipment inventory.

• Prepares shipping documents as needed.

• May provide direction to less experienced staff.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.